PWS_159 Lodging May UTA final.pdf

Performance Work Statement (PWS) 159 Lodging for May UTA

SCOPE:

This is for lodging. Period of Performance is 19 May 2023 – 21 May 2023

SCOPE OF WORK: The contractor shall furnish lodging accommodations for the Louisiana Air National Guard. The performance standard and requirements for these services are listed herein.

Vendor will provide accommodations, in accordance with listed requirements, as requested by the 159 Fighter Wing (FW) Services Office.

REQUIREMENTS:

1. __45_ singles and __55__ doubles

2. Schedule unit training assemblies (UTA) can be provided to vendor once published.

3. Weekday requests will be intermittent and will be on an as needed basis.

4. Vendor will provide rooms for double occupancy, and rooms for single occupancy per UTA.

5. Rooms must be non-smoking

6. Establishment must be in compliance with local, state and federal fire and safety codes. Must be FEMA approved.

7. Establishment shall adhere to good housekeeping practices IAW Industry standards, (daily trash removal, fresh linens, vacuuming, and clean bathrooms).

8. The contractor must provide 24-hour check-in, check-out service.

9. Facility must be indoors (no motels)

10. Facilities will be at least 3 diamonds AAA rating

11. Establishment shall provide off street parking.

12. Each room shall have adequate ventilation and at least one window with shades and blinds adequate to darken the room during the day. All electrical outlets shall be functioning. The room shall be occupant climate controlled.

13. Each room shall have a full bathroom (toilet, sink, shower or bath) in the room, standard sized

(queen) bed, desk or writing table, lamp, chair, adequate, standard storage space. All linen shall bug free, clean, fresh laundered, without any odor, in good repair.

14. Vendor shall not charge the LAANG for telephone calls, movie purchases, and internet services incurred by the individual. All charges to this nature must be put on member’s personal credit card.

15. Services Office shall provide the contracted hotel(s) with a roommate roster and sign-in roster for each reservation.

16. Services Office will coordinate a minimum of 1 week in advance with the contractor to request number of rooms to be reserved. Rooms will not automatically be reserved by Hotel managers.

The Services Office shall coordinate room numbers on an ongoing basis. The hotel shall allow a cancellations up to 24 hours prior to arrival, should the requested number of rooms need to be changed.

17. All rooms provided under the Agreement shall be equipped with appropriate heating and cooling device for seasonal comfort standards. Individual room temperature control shall be available in each room to provide heating and/or cooling, as the guest desires.

18. Vendor shall guarantee late arrivals.

19. Cancelations shall be accepted up to 24 hours prior to arrival.

20. Vendor shall maintain a valid email address to receive reservations.

21. Hotel personnel shall not change rosters provided by the Services Office in any manner unless authorized to do so by the Services Office.

22. A list of personnel authorized to place orders (reservations) against the contract will be furnished to the vendor by the Contracting office at 159th LAANG, LA. Only those identified personnel can establish room reservations through the payment provisions of the agreement

23. Services provided herein and called for by an individual not authorized to place calls by the contracting officer, constitutes an unauthorized call and an act of the contractor’s own undertaking. The government shall not be liable for any claims or damages as a result there of.

24. Vendor shall provide payment invoice to the Services Office monthly, no later than the last weekday of the month.

25. Hotel personnel shall request LAANG members to provide military identification card.

26. All LAANG personnel must sign the sign-in roster/document provided by the Services Office.

27. Contracting and Services personnel shall be able to inspect rooms at least annually or on an as needed basis

28. Property owner or management group shall maintain an active System for Award Management

(SAM) registration in order to do business with the government. Registration is accomplished via sam.gov

29. Blanket Purchase Agreement is valid during period of performance (including option years)

30. Contractor will provide rooms for double occupancy, and for single occupancy each UTA.

Interested Lodging Facilities must be within 25 (road) miles of Belle Chasse, LA Plaquemines Parish, Louisiana. (local zip: 70037 and base zip: 70143).

31. Our single/double room occupancy will remain the same for each fiscal year, unless changes are discussed with contractor. All members will be lodged in double rooms with the exception of Aircrew, First Sergeants, E-9 (CMSgt) and O-4 and above (Maj, LtCol, Col) and during COVID protocol. Any member authorized a single room will be identified on the reservation request. Payment for a single room is only authorized when:

a) An uneven number of personnel are lodged.

b) An uneven number would require a male and a female to be placed in a double room.

c) An uneven number would require an officer and an enlisted to be placed in a double room.

d) Single accommodation is authorized in the 159 LAANG reservation request

e) COVID protocol or similar

32. Third party vendors MUST attach their agreement with the servicing/partnering hotel at the time of quote and must make this an attachment to their quote submittal. Failure to do so may cause that quote to be deemed unresponsive. Third party vendors MUST identify the hotel at the time of quote, and third party vender are permitted to provide a selection of hotels for customers to choose from as long as the price remains the same as quoted. There cannot be any" bait-and-switch"; that is the vendor must identify in its quote which hotel it is primarily offering all other are options

33. INVOICING

Invoice in PIEE/WAWF and send invoices to:

159FW/Services Attn: MSgt Israel Doyle or MSgt Marcus Richards 400 Russell Ave. Belle Chasse, LA 70143 israel.doyle@us.af.mi and marcus.richards@us.af.mil

a) An itemized invoice shall be submitted monthly (No later than last workday of the month) when charges have occurred and, for all charges made during a billing period. Reservation rosters are required with invoices.

b) Sales Tax: Federal government is not liable for State and Local Tax.

c) Payment will be made via PIEE/WAWF