PWS-15 Mar 24.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Lifting Devices Inspection, Testing, Repair and Maintenance at Torii Station, Naha Port, Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, White Beach and

Buckner Communication Site, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works, Engineering Division

15 March 2024

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 15

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, labor/manpower, and with technical experiences in lifting devices necessary to perform inspections, testing, maintenance, evaluation and certification for all non-mobile cranes/hoists and car lifts, in accordance with all local, state, and federal laws, based policies, and the requirements of this Performance Work Statement (PWS) at the buildings mentioned in appendix B at the following U.S Army Installations in Okinawa, Japan: Torii Station, Naha Port, Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, White Beach and Army as a tenant: Buckner Communication Site.

1.1. BASIC SERVICES.

All services performed must meet the prescribed standards stated in the Service Summary (SS) to be regarded as acceptable. Services considered unacceptable shall be re-performed at no additional charge to the government. Contractor employees shall be trained and have appropriate certification/license(s)/qualification(s) to perform all necessary services of lifting devices.

1.1.1. Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing, maintenance and repair monthly schedule to the Contracting Officer’s Representative (COR) for acceptance within the last seven (7) working days of each month prior to the beginning of the following month in writing. The schedule shall include the specific dates for which the contractor will perform the annual inspection on each piece of equipment. The schedule may be affected by Defense Logistics Agency Energy Okinawa (DLA-Energy Okinawa) operation, and if so, the contractor and COR will coordinate changes to the schedule. The contractor shall submit a new schedule monthly or when changes to the schedule occur, for COR acceptance. The contractor shall not implement changes to the schedule until the changes are accepted by the COR.

1.1.1 Inspection, Maintenance, Repair, and Certification of Non-Mobile Cranes/Hoists and Car Lifts. All non-mobile cranes/hoists system and car lifts system and rail system shall be inspected, maintained, repaired, and certified in accordance with (IAW) 29 Code Federal Regulation (CFR) 1910.179, CFR 1926-550 and manufacturer’s recommended practice. The inspection shall be a complete inspection for all cranes/hoists and car lifts.

Inspection, preventive maintenance, repairs are to be completed and certified once per year. The government reserves the right to add or remove equipment during the life of this contract. All inspections, repairs and certifications shall be accomplished prior to the expiration date on current Load Test Certificates. Annual certifications shall begin and be completed prior to the previous expiration date. Current expiration dates will be provided by the government. The contractor shall assign at least two personnel on site for the performance of the service requirements. The contractor shall submit to the Contracting Officer (CO) a manpower report showing the proposed number of personnel for each lifting device that will work through the year on site to perform the service requirements.

1.1.1.1 Load Limit Test. The contractor shall be responsible for providing weights for all weight tests. The contractor shall stencil the weight capacity, month, year and date of the cranes/hoists and car lifts on the railing. Prior to stenciling the units, the contractor shall remove all superseded and erroneous stenciling.

1.1.1.2 Reload Testing. In the event of repair requiring an additional load test (not including annual testing and certification) shall be conducted by the contractor in order to test and certified the lifting devices upon completion of repair.

1.1.1.3 Reports and Certificates. Upon completion of inspection, maintenance, repair and/or certification of equipment, the contractor shall stencil the equipment with the new date of certification within 48 hours of completing such work. Inspection, maintenance, repair reports and load test certificates shall be submitted to the COR within 2 (two) weeks after the inspection has occurred and shall be in English and Japanese Version. The report shall include the date and time of the service call, the location of the cranes or hoists or car lifts, the repairs performed costs of repairs, and the name of the technician performing the repairs. Two (2) hard copies of each English and Japanese Version and one (1) Compact Disk (CD) of the inspection, maintenance, repair report and load test certification will be submitted to the COR. The COR will send copies to the contracting administrative (CA) at 18th Contracting Squadron (18CONS).

1.1.1.4 Master List of Non-Mobile Cranes/Hoists and Car Lifts. The contractor shall prepare and submit a consolidated master list of all cranes/hoists and car lifts that have been evaluated during the fiscal year. The master list shall show the following, but not limited to installation, worksite, building (Bldg) number (No.). ,a frequency of use by the customer, lifting device type of operation, manufacturer, model number/serial number/unit number tonnage, condition and expiration date. The master list shall be submitted at the end of each fiscal year but no later than the first two weeks of the following fiscal year through to the COR. The COR will send copies to the CA at 18CONS.

1.2 SPECIAL REQUIREMENTS.

1.2.1. On Call Services. The COR will notify the contractor of needed repairs. The contractor shall respond by providing on site, within 48 hrs, all necessary personnel, tools, and equipment necessary to repair the cranes or hoists or car lifts and return them to serviceable and safe operations. If, for any reason, the contractor is unable to immediately carry out the repairs, the contractor shall make diligent efforts to return the cranes or hoists or car lifts to service as soon as possible.

The contractor shall survey the repair, and provide to the COR or CO with an estimated completion time and cost of repairs not covered in the basic service contract. The contractor shall commence repair work after approval from the COR or CO. The contractor shall follow the procedure mentioned in paragraph 1.3 for approval parts cost estimate. Downtime of the cranes/hoists and car lifts will be kept to an absolute minimum.

The contractor must notify the customer of all projected downtime and estimated time for repair. Should removal of the equipment from the work site be required for repair, the contractor shall ensure that adequate facility access is maintained until the original component is reinstalled. This may involve coordination with the facility manager.

1.2.1.1 The contractor shall submit reports and certificates when on call services occurs as it is mentioned in paragraph 1.1.2.3.

1.3 APPROVAL PARTS.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the Government. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate within two (2) weeks.

1.3.1 The contractor shall notify the COR within three (3) calendar days of any required repairs. The COR will inform the CO at 18CONS. Repair costs shall not exceed 50% of the cranes/hoists and car lifts replacement value. The contractor shall furnish parts specified by the manufacturer or of equal quality. All repairs must have prior COR or CO approval in writing. The approval authority of COR & CO for repairs are as follows:

1.3.1.1 Approval of Total Line Items Cost estimate Lower Than $3,000.00 in Accordance with Fiscal Year Yen Rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR. Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational.

1.3.1.2 Approval of Total Line Items Cost Estimate $3,000.00 or More in Accordance with Fiscal Year Yen Rate. The contractor shall provide three (3) separate quotes from manufactures or distributors and obtain approval from the CO of 18CONS. Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational. In the event three (3) separate quotes cannot be submitted, the contractor shall provide to the CO a memorandum of explanation.

1.3.2 If repairs are disapproved by the Government, the cranes/hoists and car lifts will be removed from service and “red tagged” will be placed by the contractor in accordance with Occupational Safety and Health Act (OSHA) 29 CFR 1910.147, Lockout/Tagout Standard. The contractor will furnish red tags to lock out disabled equipment.

1.3.3 The contractor will be reimbursed 100% for all approval parts costs. Only new standard parts of the same manufacturer or equal quality shall be used in completing repairs. The government will ask the contractor to submit Inspection Certificate (mil sheet called in Japanese) upon usage of equal quality parts for repair. Parts that have been replaced will become the property of the government. Contractor will return all replaced defective parts to the government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS.

2. SERVICES SUMMARY.

Performance Objective

PWS

Para

Performance Threshold

Monthly Performance Schedule 1.1.1 100% of monthly schedule shall be submitted to the COR for acceptance within time limited in the PWS.

Inspection, Maintenance, Repair, and Certification

1.1.2 1.1.2.1 1.1.2.2

98% of all non-mobiles cranes/ hoists and car lifts must be operational and in good working condition.

On Call Services 1.2.1 Repairs are made within the specified repair time 98% of the time.

Submission of Reports & Master List 1.1.2.3 1.1.2.4 1.2.1.1

100% of reports and master list shall be submitted to through 18CONS to COR within time limited in the PWS.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 AVAILABILITY OF UTILITY SERVICES.[

The government will furnish electricity to the contractor at no cost under this contract.

3.2 PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to government property. All damaged property due to the contractor’s performance or any related action to support this performance shall be repaired, replaced, or restored to a condition as approved by the COR at no cost to the government. All damaged property shall be corrected within five (5) working days by the contractor with materials of like type, quality and finish by skilled craftsmen as required.

Should the contractor fail to correct damages, the government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO. Upon completion of repair a load testing shall be conducted, besides the annual testing, to ensure cranes/hoists are in good operating condition at no cost to the Government.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

4.1.1 The Contractor is required to control the quality of services delivered to the government. The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.2 Records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through Periodic Inspection on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1 The COR is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2 The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO through the COR.

4.2.4 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required contractor’s services are performed. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated government representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.3.1.1 The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18CONS/PKB, Kadena Air Base, for recommendation of approval by Security Forces (Pass Office). After approval from 18CONS/PKB, the contractor shall follow the instructions for acquiring designated base pass for entry into applicable as follows:

Access to Marine and Navy Facilities. The contractor shall follow the guidance provided by Camp Foster Pass Office at Camp Foster, Bldg 456, (building near Legion Gate) at DSN 645-2239/7519 or from off base dial 098-970-2239/7519 and at email address PASSOFFICE.MCBB.FCT@USMC.MIL to enter Camp Lester, Camp Courtney and White Beach.

Access to Army Facilities and DLA Facilities. The contractor shall follow the instructions for acquiring designated base pass for entry into Army Facilities (Torii Station, Naha Port and Defense Logistics Agency (DLA) Facilities=Kuwae Tank Farm #1 (Camp Lester) & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan (Camp Courtney) and White Beach Tank Farm (White Beach)) at Torii Station Pass Office, at temporary building, Bldg 218, Room #112, Torii Station, at DSN 652-4688 and from off base dial 098-953-4688 and email address at usarmy.torii.usag.list.usago-pass-office@army.mil

DLA-Energy Okinawa Office Location. Contractor personnel desiring entry into DLA Facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan and White Beach Tank Farm) must process the application documents through DLA-Energy Okinawa office based on the guidance provided by Torii Station Pass Office. DLA-Energy Okinawa office is located outside of Kadena Air Base gate 3, Bldg 53135 at DSN 234-0936 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 234- 0936.

4.4 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1 Operation Security (OPSEC) and Social NETWORKING.

The contractor personnel that will work under this contract shall review and sign the contractor OPSEC Training Completion Verification Sheet within 30 calendar days after contract awarded. The DPW will provide the OPSEC Training slides to the contractor to take this training. Once the contractor’s training is completed the DPW shall file the signed contractor OPSEC Training Completion Verification Sheet in the contract file.

4.4.1.1 Upon completion of contract, the contractor shall return any photos taken, along with all maps, sketched, other images to the DPW COR.

4.4.1.2 The contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency.

4.4.1.3 The contractor will not require access to the US Government computers.

4.4.1.4 AT/OPSEC Requirement.

4.4.1.4.1 AT Level I Training. This standard language is for contractor employees with an area of performance within an Army controlled installations, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the CO, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website: http://jko.jten.mil.

4.4.1.4.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 5.204-9 or NAF Clause BI.142, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.4.1.4.3 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.4.2 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the government.

4.4.2.1 In the event keys, other than master keys, are lost, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.2.2 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.3 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5 HOURS OF OPERATION.

4.5.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.1 Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1 Lights shall be used only in areas where and when work is actually being performed.

4.6.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3 Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4 Government telephones shall be used only for official government business.

4.7 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8 ENVIRONMENTAL CONTROLS.

4.8.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.8.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent.

The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.8.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.9 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10 SAFETY REQUIREMENTS.

4.10.1. Contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements Manual”.

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/E M_385-1-1.pdf).

4.10.2 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.3 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.4 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.5 Security Police and Fire Protection. Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department. Ensure the contractor personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 911-1911 From Cell Phone: 098-911-1911

4.10.6 Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10 The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards.

Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.11 All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.12 All contractor vehicles shall be in good mechanical and safe operating condition.

All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.13 All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms and POL Patrol Road). The contractor shall ONLY smoke in designated areas at Torii Station, Bolo Point, Naha Port and Naha Annex.

4.10.14 Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services Army Regulation 420-1, Chapter 25

(https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN15517_R420_1_admin_F IN AL.pdf)

4.11 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41.

IAW DoDI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Inspection, Load Testing, Repair and Maintenance of Lifting Devices at U.S. Army Installations in Okinawa, Japan, has been identified by the Functional Commander/Director as an essential service.

4.12 PHASE OUT.

4.12.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO.

During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.12.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.13 PUBLICATIONS.

4.13.1 Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.13.2 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.13.3 The publications prescribe US Army policies, use of materials, procedures and processes applicable to the work requirements.

4.13.4 The contractor is required to acquire and work on the latest version of the publication.

4.14 CONTRACTOR PERSONNEL

4.14.1 Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.14.1.1 The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.14.1.2 The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, COR, and other government personnel designated by the CO for any matters and issues concerning the contract.

4.14.2 Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.14.2.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.14.2.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.14.2.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.15 JAPANESE ROAD LAWS

4.15.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.15.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.15.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.15.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.16. REQUIRED INSURANCE by JAPANESE LAW

4.16.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.16.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.16.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.16.2 Prior to the commencement of work hereunder, the Contractor shall furnish to the

CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.17 Service Contract Reporting (SCR) – Ensure the Contractor is reporting ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The COR is required to completely fill in all required data fields at https://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SCR help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

a. The system is designed for the Contractor to enter their data first. The CORs are not able to enter the Contractor’s data for them. CORs cannot enter their data until the Contractor has complied. The CORs need to contact their buyer/CO if their Contractor has not put in their data timely.

b. Once the contractor has input their data, then the COR can view/edit the NDAA elements and Fund Cite Data.

c. CORs ensure by 1 Aug of each calendar year you have started communicating with the contractor about uploading the information.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Workload Requirements

C. Location Maps

D. Layout Plans

E. Japan Environmental Governing Standards (JEGS)

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

Bldg Building

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer’s Representative(s)

CD Compact Disk

DEPT Department

DOD Department of Defense

JEGS Japan Environmental Governing Standards

No. Number

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

SDS Safety Data Sheet

SS Services Summary

POL Petroleum Oil Lubricants

18CONS 18th Contracting Squadron

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

WORKLOAD REQUIREMENTS

(*Note: the appendices are accompanied separately.)

APPENDIX C

Location Maps (*Note: the appendix is accompanied separately.)

APPENDIX D

Layout Plans

APPENDIX E

Japan Environmental Governing Standards (JEGS)

{End of the Performance-based Work Statement (PWS)}