PWS - 06 Jan 2023 - Serv M23-001.pdf

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE

OF

SERV M23-001 (RN)

UE SYSTEMS ULTRASOUND GUN ANNUAL CALIBRATION

PREPARED BY:

OC-ALC/OBCA

06 January 2023

Commander’s Safety Intent: The safety of everyone on Tinker Air Force Base (TAFB) is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on TAFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each

Contractor and Government employee

Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the the one-year base contract with 4 one-year options for Calibration, Certification, and Remedial Maintenance for the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Equipment

List.

1.1.1 The Contractor shall be responsible for ensuring all services, parts and Original Equipment

Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Known Problems: None

1.3 Calibration: The Contractor shall provide commercial calibration and certification on the equipment listed within the equipment list. Each calibration and certification shall be scheduled by the GPOC and shipped by the Government to the contractor according to the specific due date for each UE Ultrasound Gun. Calibration due dates for each UE Ultrasound Gun are listed on the

Equipment List.

1.3.1 The calibration for each UE Ultrasound Gun shall consist of the following:

o Contractor shall provide one (1) each calibration and certification In Accordance

With (IAW) Original Equipment Manufacturer (OEM) standards for each UE

Ultrasound Gun listed in Equipment List.

▪ Calibration shall include replacement of one (1) each handle battery for each Ultrasound Gun listed in Equipment List.

▪ Calibration/Certification of UE Ultrasound Guns shall meet International

Organization for Standardization (ISO) 17025 requirements.

▪ The Contractor shall place a calibration sticker on the equipment listed within the Equipment List after each calibration is completed.

1.4 Certificate of Traceability: After each calibration, the Contractor shall provide to the GPOC, a Calibration Certificate of Traceability for each UE Ultrasound Gun. The Calibration Certificate shall meet ISO 17025. The certificate shall include the following information as a minimum:

a. The title, e.g. “Calibration Report” or “Calibration Certificate”.

b. The name and address of the laboratory and the location of where the calibration was completed.

c. Unique identification of the calibration report or certificate (e.g., the serial number) on each page as an identifier to ensure the page is recognized as a part of the calibration report or certificate. Each page of the calibration report or certificate shall also be numbered, if applicable, as page one (1) of XX pages. The end of the report or certificate shall be annotated clearly on the last page “End of the Calibration Report/Certificate”.

d. The name and address of the customer. Note: A requirement for the name and address may be waived with customer coordination/concurrence.

e. Identification of the method used to perform the calibration of the equipment. Note: The calibration report or certificate shall identify the method used in a manner similar to the following examples: A calibration procedure number; an American Society for Testing and

Materials (ASTM), International Electro-technical Commission (I EC) or other standard specification, or a narrative description of the method used (i.e. compared with laboratory standard X at 10 points (between 10% and 100% of full scale).

f. A description of the condition of the equipment and an unambiguous identification of items calibrated.

g. The date of the receipt of calibration items where this is critical to the validity and application of the results and the dates the calibration was performed.

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results. Note: The calibration report of certificate might not reference a sampling plan as sampling plans rarely apply to calibration; sampling plans normally are used in testing laboratories.

i. The calibration results with, where appropriate, the units of measurement. Note: Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to operate the Test, Measurement and Diagnostic Equipment (TMDE).

j. The printed names and functions as well as the legible signatures or equivalent identification of the persons authorizing the calibration report or certificate.

k. Where relevant, a statement to the effect that the results relate only to the items calibrated.

l. The conditions (e.g., environmental) under which the calibrations were completed which may have an influence on the measurement results.

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof. Note: A calibration report or certificate which contains a statement of compliance to the original manufacturer’s specifications (with any exceptions or limitations noted) may satisfy this requirement.

n. Evidence that the measurements are traceable to the National Institute of Standards

Technology (NIST). This evidence shall be so stated on the calibration report or certificate.

1.5 Completion of Calibration Services: The Contractor, upon completion of the calibration services, shall demonstrate to the GPOC and Government Subject Matter Expert (SME) that all aspects of the system are calibrated and are properly functioning IAW the manufacturer’s specifications, industry standards and this PWS.

1.6 Remedial Maintenance (RM): RM is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances.

CO will make final determination of work being within scope.

1.6.1 RM Procedures: The Labor Rate(s) for RM shall be fixed at the beginning of the contract for each year of performance. These Labor Rates are fully-burdened rates.

a) When there is need for RM, the Contractor shall submit the RM/Work Request worksheet with an estimated Not To Exceed (NTE) amount to the GPOC for coordination.

b) The COR will coordinate the Work Request (WR) worksheet with the Government Subject

Matter Expert (SME)/Program Office in order to validate the contractor’s hours and materials. After the SME reviews and confirms the estimate, the GPOC will submit it to the Contracting Officer (CO) for final approval. Upon CO approval, the GPOC will return the signed WR to the contractor and the Contractor will be notified the following:

• The WR has been approved in the amount of their estimate; and,

• They must have CO approval prior to exceeding this amount.

c) If the CO doesn’t approve the WR the Contractor will be notified and will additionally be provided with the CO’s rationale for disapproval.

d) Once the Contractor has approval from the CO, the Contractor shall begin work. If the

Contractor exceeds the NTE amount without CO authorization the Contractor does this at its own risk and the Government is not liable to pay for anything over the NTE amount.

e) Upon completion of work, the Contractor shall promptly submit to the CO a quote for the

RM work to include actual labor hours and material costs. The Government and Contractor will then negotiate a settlement for the RM work. The CO will then definitize the RM work to a Firm Fixed Price (FFP) amount.

f) Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes

Clause as found in the contract.

1.7 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days must be identified and provide sufficient documentation supporting the delay.

1.8 Service Report: Immediately upon completion of the maintenance support services, the

Contractor shall provide a written final service report to the GPOC. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any) with a cost estimate for recommended services

• printed name and signature of technician who performed the services (electronic signatures are acceptable)

• printed name and signature of on-site Government SME or GPOC (electronic signatures are acceptable)

• start and completion dates

• materials and parts used

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.9 Return of Equipment: Upon completion of each calibration and certification, the Contractor shall conduct a performance check on the equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW Section 1.8, Service Report, of this PWS.

The Contractor shall return the equipment to the Government within five (5) days of completion of the required services.

1.10 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the service completion date.

1.11 Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68

Tinker AFB, OK 73145-3052

1.12 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.13 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.14 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.15 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

• Contractor shall perform the Calibration/Certification of UE Ultrasound Guns IAW

International Organization for Standardization (ISO) 17025 requirements.

• Contractor shall provide OEM factory trained technicians or engineers to perform the required services of this contract

1.16 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and

OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.16.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB.

Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.17 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The

Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.17.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker

AFB procedures per 'Tinker Air Force Base Hazardous Waste Management Plan (TAFB

HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to

AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record

Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.18 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall certify that “No HAZMAT will be brought on

Base” or “No HAZMAT Usage” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR has received the

Certification, the requirements of this section no longer apply. Appropriate penalties for the

Contractor shall be assessed if found in violation of the above Certification.

1.18.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker

AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma

City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials

Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the Unit Environmental

Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.19 Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT

Usage” certification, the requirements of this section no longer apply.

1.19.1 The Contractor shall not transport, ship or use any chemicals, materials or substances in the performance of this PWS on Tinker AFB until written approval has been provided by 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).The Contractor shall submit all Safety Data Sheets, (SDSs) to the COR ten (10) calendar days after the contract award date. The Contractor shall receive approval from the COR prior to shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer’s SDS shall accompany the shipment. The Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA), Hazardous

Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The

Contractor shall ensure that before shipping to Tinker AFB, IAW OSHA Hazardous

Communication Standard, Title 29, CFR Part 1910.1200 (2012), the containers of hazardous chemicals are labeled with the following information: product identifier, signal word, hazard statement(s), precautionary statement(s) pictogram(s), name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the

COR, if the Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturers SDSs for all chemicals and the SDSs shall be readily accessible at all times from the Contractor’s personnel, as well as the

Government’s employees.

1.20. Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor shall be assessed if found in violation of the above Certification.

1.20.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.21 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) business days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.22 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment

Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the GPOC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.23 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.23.1 One (1) copy to CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.24 Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.24.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures 'per TAFB

HWMP, "Hazardous Waste Management Plan".

1.25 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.26 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the

OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The

Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI

5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.27 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

1.28 Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

1.28.1 Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.e-publishing.af.mil/

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.28.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.29 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.30 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

http://www.state.gov/g/tip

Section Two

Reserved

SECTION THREE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP).

3.1.1. GFP - Repair/Maintenance Off-Base.

The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The

GFP is identified in Attachment #_.

3.1.1.1. GFP Shipment to Contractor’s Facility. In accordance with PWS Section One.

3.1.1.2. GFP Return Shipment to Government. In accordance with PWS Section One.

3.1.1.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.1.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.