PWS 04 Oct 2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

Inspection and Maintenance of the Fike Fire Suppression System

04 Oct 2024

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all tools, parts, materials, equipment, shipping, labor and transportation to perform quarterly inspections and as-needed/unscheduled maintenance on the Fike Fire Suppression System (Serial #39994032) connected to the Ultrasonic Core Cutter (WR004081) Dust Collector System E08-C1290 supporting the Composite Flight 574 CMMXS/MXDPA, 450 1st St., Bldg 169, Robins AFB, Warner Robins Ga. 31098.

1.1 Over and Above Work. Work discovered during the course of performance that is:

1.1.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.1.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work not to exceed $5,000.00. The Government and Contractor will then negotiate a settlement for the over and above work.

Contract modifications will be executed to definitize all over and above work.

1.2 Standards. The Contractor shall maintain all required certifications and accreditations for conducting work on the Fire Suppression System as dictated by the National Fire Protection Association (NFPA) Code/Standard 68 (Explosion Protection by Deflagration Venting) and Code/Standard 69 (Explosion Prevention Systems). A copy of the Contractor’s certification shall be provided annually to the Primary Government POC.

1.3 Contractor Qualifications. A NFPA certified Fike technician will be sent to complete quarterly inspections and any unscheduled maintenance. The Contractor shall provide a copy of the technician’s certification certificate prior to conducting work.

1.4 Work Coordination. The Contractor shall coordinate all work with the Primary Government Point of Contacts (GPOCs) or designees within ten (10) calendar days of request for services.

Work shall begin no later than 20 calendar days after Government approval to proceed with work.

1.5 Inspections/audits. The Contractor will perform four (4) quarterly audits and include a visual inspection as well as a functional audit per the manufacturer’s guidelines. The Contractor shall assume responsibility for performing quarterly inspections per the Fike Preventative Maintenance Scope of Service, EP-1 Document (attached) to ensure the system is functioning as designed.

Quarterly audit sheets will be completed at the time of the audit and provided to the Government Representative for signature. The Contract shall ensure work has been completed to the satisfaction of the Primary GPOC prior to final acceptance of the work by the Government.

1.5.1 Status Report. The Contractor shall complete and submit a Status Report to GPOC after the completion of the inspection and/or unscheduled work. The report shall be submitted by electronic mail to the Government Representative no later than 10 business days after the work is completed. (CDRL A001, DI-MGMT-80368A, Status Report). The status report shall include the following information:

Name of Company Date work was performed Contract Number Building Number Equipment Identification Number or Description Description of services provided Over and above services recommended Printed name and signature of certified technician who performed the work

2.0 SERVICES SUMMARY (SS). None

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None – there is no GFP attachment for this acquisition.

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

4.2 Period of Performance (PoP). PoP will be 12 months after contract award.

4.3 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex.

402d CMXG 450 1st Street Building 169 Robins AFB, GA 31098 DoDAAC: F3QCCL

Primary Government Representative Alternate Government Representative Name: Chris Garnto Name: Alan Scarborough Unit: MSXG Unit: CMXG Phone: 478-926-8824 Phone: 770-851-2524 Email: christopher.garnto@us.af.mil Email: alan.scarborough@us.af.mil

The Contractor’s work hours (shifts) shall normally be from 6:30 am to 3:15 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends.

The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.4 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday.

If the holiday falls on a Sunday, it is observed on Monday.

4.5 Security Requirements.

4.5.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense.

4.5.2 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA.

Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.5.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.5.4. Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Technology and Program Protection to Maintain

Technological Advantage SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition

National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry.

Information may be obtained by calling the following phone number: Commercial 478-222- 1972.

4.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Within 15 days of contract award, the Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A002, DI- QCIC-81722/T, Quality Program Plan)

4.9 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.10 Other Government Furnished Equipment and Services.

4.10.1 Base Support. The Government will provide the following:

• Any Government required Safety training to the Contractor

• Any permits/special permissions required by governing agencies and compliance with appropriate building codes

• A work area free and clear of obstructions

• Nitrogen, lifts and scaffolding shall be in place prior to the Contractor technician arriving on site http://www.biopreferred.gov/

• Written notification of any special instructions, prohibited procedures, materials, etc. before the Contractor arrives on the job site.

4.11 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926- 8178.)

4.11.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil.

Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A003 DI-MGMT-80368A/T, Status Report/EMS Training)

4.12 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

mailto:78ceg.cev.FrontOfc@us.af.mil https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:78ceg.cev.FrontOfc@us.af.mil

4.12.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to joseph.santillan.2@us.af.mil, daniel.makley@us.af.mil, and william.west.1@us.af.mil.

4.12.2. Notification of training completion shall be sent to the Energy Assurance Office (joseph.santillan.2@us.af.mil, daniel.makley@us.af.mil, and william.west.1@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

(CDRL A004 DI-MGMT-80368A/T, Status Report/EnMS Training)

4.13 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.13.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil.

The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A005, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.13.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

mailto:joseph.santillan.2@us.af.mil mailto:daniel.makley@us.af.mil mailto:william.west.1@us.af.mil mailto:joseph.santillan.2@us.af.mil mailto:daniel.makley@us.af.mil mailto:william.west.1@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

4.14 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A/B/C/D/E006, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.15 Travel. N/A. All travel is included in the pricing.

4.16 Travel Anticipated. N/A

4.17 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.18 Contractor Manpower Reporting. N/A

4.19 Nondisclosure Agreement (NDA). N/A

4.20 50/50 Requirements Report: N/A

4.21 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.22 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.23 Marking Requirement: N/A

4.24 Military Critical Technical Data Agreement. N/A

4.25 Non-Releasability to Foreign Owned Company. N/A

4.26 Technology Control Plan. N/A

4.27 Cybersecurity Requirements. N/A

5.0 APPENDICES

5.1 Appendix A, References

Name of Publication Sections that Apply

Date of Publication Title of Publication

32 CFR Part 177 Entirety 21 Dec 2020 National Industrial Security Program Operating Manual (NISPOM)

DAFI 31-101 Entirety 10 Sep 2024 Integrated Defense (ID)

DoDD 5205.02E Entirety 02 Aug 2020 DoD Operations Security (OPSEC)

DoD Manual 5205.02M Entirety 29 Oct 2020 DoD Manual, Operations Security (OPSEC)

AFI 10-701 Entirety 19 Jun 2020 Operations Security (OPSEC)

DoDI 5000.83_DAFI 63-113 Entirety 08 Mar 2022 Technology and Program Protection to Maintain Technological Advantage

SAE AS5553D Entirety 14 Apr 2022 Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition

NIST 800-53, Rev 5 Entirety 10 Dec 2020 Security and Privacy Controls for Information Systems and Organizations https://piee.eb.mil/