PWS - 01 March 2023.pdf

PERFORMANCE WORK STATEMENT (PWS)

Follow-On Thermo Scientific iCAP 7400 ICP-OES Maintenance and Repair

1 Mar 23

1.0 DESCRIPTION OF SERVICES. The contractor shall furnish all labor, transportation, parts, equipment, tools, and materials necessary to provide scheduled preventative maintenance, calibration, certification, and unscheduled corrective maintenance of the Thermo Scientific iCAP 7400 Inductively Coupled Argon Plasma-Optical Emission Spectrometer (ICP-OES) to support 402nd Maintenance Support Group (MXSG) at Robins Air Force Base (AFB), Georgia 31098.

The following instrument system will be maintained: Thermo Scientific iCAP 7400 ICP-OES Serial Number - IC74RA0083.

1.1 Service Details. Contractor shall schedule and perform preventative maintenance every twelve months on the Thermo Scientific iCAP 7400 ICP-OES with the first visit no later than 30 calendar days after contract award. All service work will be performed by Original Equipment Manufacturer (OEM) certified factory-trained personnel. All replacement parts furnished by the contractor will be OEM compatible components. Maintenance shall be performed in accordance with (IAW) OEM specifications. The contractor shall contact the Government Point of Contacts (GPOCs) listed in PWS Paragraph 4.1 to schedule date and time to perform preventative maintenance.

1.1.1 Contractor shall perform an unlimited number of unscheduled corrective maintenance visits for the Thermo Scientific iCAP 7400 ICP-OES. Once GPOC has notified the contractor’s program manager provided IAW PWS paragraph 4.3, the contractor shall provide an email response within two (2) hours and shall provide an on-site response time of no more than three

(3) business days, until maintenance is complete.

1.1.2 Preventative and corrective maintenance shall first be attempted to be performed on-site.

If contractor determines maintenance cannot be completed on-site, the part(s) shall be removed from the system and shipped to the appropriate repair location or delivered to the appropriate repair location by the contractor at no additional cost to the Government. The part(s) shall be restored to operating condition, returned to the Government, and reinstalled. If the contractor deems the part(s) cannot be economically repaired, the contractor shall receive written approval from the GPOCs listed in PWS paragraph 4.1 prior to part(s) replacement.

1.1.3 Upon completion of each preventative and corrective maintenance visits, the contractor shall complete a service report (CDRL A001, Maintenance Service Report, DI-MGMT- 80995A).

1.1.4 Technical phone support shall be provided from 8:00AM to 5:00PM (EST), Monday through Friday. The contractor shall provide priority status for technical support inquiries and respond within two (2) hours.

1.1.5 The contractor shall provide software updates and notification as they occur.

1.2 Contract Data Requirements (CDRL):

Contractor shall provide data as required on DD Form 1423 CDRLs.

Data Item Number DID Title A001 DI-MGMT-80995A Maintenance Service Report A002 DI-SAFT-82080 NOT 1 Contractor's Safety Plan A003 DI-SAFT-81563 NOT 2 Accident/Incident Report

2.0 SERVICES SUMMARY (SS). None

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None – there is no GFP for this acquisition.

4.0 GENERAL INFORMATION.

4.1 Government Points of Contact (POCs). The following individuals will serve as Government Representatives for 402 MXSG, RAFB, GA 31098:

4.2 Shipping/Delivery/Period of Performance. Government POC shall contact the contractor within five (5) days after award date to schedule the preventative maintenance.

4.3 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date.

4.4 Place of Performance.

402 MXSG

450 3rd Street Robins AFB, Georgia 31098 Bldg 323, Rm 224

4.5 Hours of Work. The Contractor’s work hours (shifts) shall normally be from 6:00 am to 4:00 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or

Primary Government Representative Alternate Government Representative Name: Shaun Collins Name: Kendall Tew Unit: 402 MXSG Unit: 402 MXSG Phone: 468-1070 Phone: 472-7488 Email: shaun.collins.2@us.af.mil Email: kendall.tew@us.af.mil mailto:shaun.collins.2@us.af.mil mailto:kendall.tew@us.af.mil work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.6 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday.

If the holiday falls on a Sunday, it is observed on Monday.

4.7 Security Requirements. This requirement does not require a security clearance.

4.7.1 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short-term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.8 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.9 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry.

Information may be obtained by calling the following phone number: Commercial 478-222- 1972.

4.10 Agency Affirmative Procurement Program. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 In accordance with FAR 23.404(a)(3)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform http://www.biopreferred.gov/ activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.11.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.11.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.12 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.12.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.12.1.1 EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.12.2 Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.13 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All mailto:78ceg.cev.FrontOfc@us.af.mil https://lms-jets.cce.af.mil/ mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.13.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil.

The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A002, DI-SAFT-82080 NOT 1, Contractor's Safety Plan).

4.13.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.14 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A003, DI-SAFT-81563 NOT 2, Accident/Incident Report) http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

4.15 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.16 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.17 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 APPENDICES - None

https://piee.eb.mil/