PWC SW RFQ Lake Loramie Submersible Pump.pdf

Rev. 6/3/22

Needed Service or Supply: 2 Barnes Submersible Grinder Pump with Requested Accessories

Ordering Location and Address: Lake Loramie State Park

4401 Ft. Loramie Swanders Road Minster, Ohio 45865

Project Background: Needing to urgently replace one grinder pump in Lift Station located near Campsite 16 and the Nature Center Museum. Notified on Friday April 5, of the breakdown and the camping/visitor season will be in high demand, do not have a spare so ordering a back-up and with the higher levels of rain the need to replace this pump as soon as possible is necessary as with the other pump carrying the load may end up with more wear and tear or failure. There are two lift stations in the campground so the back up can be utilized at the 2nd lift station at or near campsite 153/South Shower house if necessary.

Specifications/Scope of Work:

Qty 2 -Model SGVF2022L Barnes Submersible Grinder Pump 1.25” Discharge, 2 HP, 240 Volt, Single Phase, 3450 RPM, with 30 Foot Cord and Cap Kit.

Qty 1 -Model 3000032 Vertical Pump Discharge with Check Valve 1.25” NPT Drop in for Existing System.

Qty 1 -Capacitor Kit for a SGV Single-phase Grinder Pump includes the Voltage Relay, Start Capacitor, and Run Capacitor for the Control Panel.

Maps and/or Photos

Delivery: 4401 Ft. Loramie Swanders Road Minster, Ohio 45865

Completion/Delivery Date: Prior to June 2024

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. The low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid on all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit Lake Loramie State Park, 419-230-9228.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Veteran-Friendly Business Enterprise Program The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and

2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06. These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Bill to information: (FSS requirement) Origin-DNR-U72

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2024.

11. Any goods/services received after June 30, 2024 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

mailto:invoices@ohio.gov