INVITATION TO BID

Solicitation PW22-A008

(5) NEW TANDEM AXLE DUMP TRUCKS FOR THE CARROLL COUNTY

PUBLIC WORKS DEPARTMENT

I. Overview, General Submission Information

Overview:

The Carroll County Board of Commissioners requests bids from interested and qualified dealers to provide (5) NEW TANDEM AXLE DUMP TRUCKS, on a one-time basis, to Carroll

County Public Works Department. These dump trucks will replace older, high mileage vehicles utilized by the Public Works Department.

Instructions to Bid:

A. How to Prepare Bid Proposals: All bid proposals shall be:

1. Bidders should complete Attachments (1) through (4) for dump trucks they are willing to provide the County under the Terms and Conditions of this

Invitation to Bid. Vehicles shall meet the minimum specifications outlined in Section III. All prices should be FOB Destination. Delivery address is provided in Section II. Bidders shall also provide any manufacturer specifications or technical data with their submittals.

2. Typewritten or completed with pen and ink, signed by the vendor or their authorized representative, with all erasures or corrections initialed and dated by the official signing the proposal. Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be withdrawn except as provided herein.

Also, prices are to remain firm for the period of sixty (60) days.

B. How to Submit Bid Proposals: All bid proposals shall be:

1. Submitted in a sealed envelope, plainly marked with “Sealed Proposal -

NEW TANDEM AXLE DUMP TRUCKS FOR THE CARROLL

COUNTY PUBLIC WORKS DEPARTMENT, (SOLICITATION PW22-

A008), June 27, 2022”

2. Mailed, Express Delivery or delivered as follows in sufficient time to ensure receipt by the Purchasing Analyst on/before 2:00 P.M. MONDAY, JUNE 27, 2022.

(a) Mailing Address: Carroll County Public Works

34 Horsley Mill Rd.

Carrollton, GA 30117

Attn: Sunday Cook

(b) Hand or Express Delivery Address:

Carroll County Public Works

34 Horsley Mill Rd.

Attn: Sunday Cook

(c) No proposals will be received or accepted after 2:00 P.M. ET June

27, 2022. Proposals submitted after the designated date and time will be deemed invalid and returned unopened to the proponent.

Carroll County is not responsible for lost or misdirected mail. It is the bidder’s responsibility to ensure no late bid is submitted. No proposal may be withdrawn within thirty days after the proposal ` opening and shall remain firm through the period.

C. How to Submit an Objection: Objections from bidders to the invitation to bid and/or these specifications should be brought to the attention of the Purchasing Manager in the following manner.

1. Written objections may be submitted at least 3 days prior to the opening of the bid.

2. Failure to object in accordance with the above procedure shall constitute a waiver on the part of the vendor to protest the solicitation.

D. Submittal of Questions and Requests for Clarification:

It is the responsibility of each proposer to examine the entire instructions, to seek clarification in writing, and review their submittal for accuracy before submitting the document. Once the submission deadline has passed, all submissions will be final.

Carroll County reserves the right to ask for additional information from all bidders.

Questions about any aspect of the instructions, or the project, shall be submitted in writing via e-mail to:

Sunday Cook

Public Works Purchasing Agent

Carroll County Public Works Office

34 Horsley Mill Road

Carrollton, Georgia 30117 scook@carrollcountyga.com

The deadline for submission of questions relating to the instructions is at least 72 hours prior to the Bid Deadline. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled, and answers will be delivered to all proposers.

mailto:scook@carrollcountyga.com

E. Standards for Acceptance of Bid for Awarded Contract: Carroll County reserves the right to waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any bid and to accept any bid which in its opinion may be in the best interest of the County. The County reserves the right to modify the contract/purchase order after its award.

F. Compliance with laws: The bidder shall obtain and maintain all licenses, permits, liability insurance, workman’s compensation insurance and comply with any and all other standards or regulations required by federal, state or County statute, ordinances and rules during the performance of any contract between the bidder and the

County. Any such requirement specifically set forth in any contract document between the bidder and the County shall be supplementary to this section and not in substitution thereof.

II. General Terms and Conditions

A. Specifications: Any obvious error or omission in specifications shall not inure to the benefit of the bidder but shall put the bidder on notice to inquire of or identify the same from the County. Whenever mention is made of any article, material, or workmanship to be in accordance with laws, ordinances, building codes, underwriter’s codes, A.S.T.M. regulations or similar expressions, the requirements of these laws, ordinances, etc., shall be construed to be the minimum requirements of these specifications.

B. Delivery Point: All items shall be quoted and delivered F.O.B. Destination to the following address:

Carroll County Public Works Department

34 Horsley Mill Road

Delivery cost and charges (if any) will be included in bid price.

C. Delivery Time: Estimated delivery dates should be stated on the bids. Delivery time may be considered by the County when selecting most responsive and responsible bidder.

D. Bids for All or Part: Unless otherwise specified by the County or by the bidder, CARROLL COUNTY RESERVES THE RIGHT TO MAKE AWARD ON ALL

ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST

INTEREST OF THE COUNTY. Bidder may restrict his bid consideration in the aggregate by so stating, but must name a unit price on each item bid upon.

E. Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in their bid will be firm for acceptance for a period of sixty (60) days from opening date.

F. Description of Vehicles: Proposals for vehicles and/or equipment should be accompanied by copies of detailed factory specifications, ratings, technical data, including accurate descriptions of the exact vehicles and/or equipment on which bids are made.

G. Completeness: All information required by Invitation to Bid must be completed and submitted to constitute a proper bid.

H. Quality: All materials used for the manufacture or construction of vehicles and/or equipment covered by this bid shall be new, the latest model, of the best quality and highest grade workmanship. Vehicles and/or equipment shall be equipped with such necessary equipment complying with the Georgia State Law, but not including licensing. Also, materials must comply with all applicable Federal and

State OSHA requirements in affect at the time of bid.

I. Acceptance of Material: The material delivered under this proposal shall remain the property of the seller until a physical inspection and actual usage of this material and/or services is made and therefore accepted to the satisfaction of the

County.

J. Guarantee/Warranty: The bidder shall state the warranty in the proposal. All warranty repairs and adjustments shall be made only at such time as will be least detrimental to the operation of County business.

K. Manufacture or Dealer Advertisement: No manufacturer or dealer advertising attachments shall appear on products delivered to the County without prior approval by Carroll County

L. Brand Name: If and whenever brand names, makes, name of manufacturers, trade names, vendor catalogs or model numbers are stated, they are for the purpose of establishing a grade or quality of material.

M. “OR EQUAL” Interpretation: It is the vendor’s responsibility to prove to the

County that each bid item is equal to the grade or quality of material specified.

N. Award of Contract/Purchase Order: The contract/purchase order, if awarded, will be awarded to the most responsive and responsible bidder whose bid will be most advantageous to the County, price, estimated delivery and other factors considered. The Board of Commissioners will make this determination.

O. Qualified Vendor: A “Qualified Vendor” is defined for this purpose as one who meets, or by the date of bid acceptance can meet, all requirements for licensing, insurance and service contained within these specifications.

P. Compliance with Specifications – Terms and Conditions: The Invitation to Bid, Legal Advertisement, General Conditions and Instructions to Bidder, Specifications, Special Conditions, Vendor’s Bid, Addendum, and/or any other pertinent documents form a part of this proposal and by reference are made a part hereof.

Q. Signed Bid Considered Offer: The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon approval by the Carroll

County Board of Commissioners. In case of a default on the part of the bidder after such acceptance, Carroll County Board of Commissioners may take such actions as it deems appropriate including legal action for damages or specific performance.

R. Invoices – Invoices should be mailed to the following address:

Carroll County Board of Commissioners

P.O. Box 338

Carrollton, GA 30112

Attn: Accounts Receivable

S. Payment Terms- Net 30 Days.

T. Point of Contact – Sunday Cook, Purchasing Analyst (770) 830-5985.

U. Previous model year vehicles (new, never titled) are acceptable if available.

V. Business License Requirement: Dealership shall be licensed to do business.

W. Dealerships submitting bids must ensure all property taxes and fees owed Carroll County

Government are current prior to award of purchase order or contract.

X. All vehicles must be accompanied by a factory recommended preventative maintenance schedule including procedures, mileage intervals and fluid specifications.

Y. Certification of Independent Price Determination: By submission of this bid, the bidder certifies that in connection with this Invitation to Bid:

1. The prices in this bid have been arrived at independently, without consultation, communication’ or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any other bidder or to any competitor;

3. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition; and

4. No agent or employee of Carroll County Government has been provided any compensation, goods or promise in connection with this bid solicitation.

III. VEHICLES REQUIRED BY THE COUNTY WITH SPECIFIC SPECIFICATIONS

A. The County requires five (5) Tandem Axle Dump Trucks.

B. Specifications for Dump Truck:

TANDEM AXLE DUMP TRUCKS

County’s Minimum Requirements

Engine- Cummins Engine or Equivalent

Horsepower @ 1900 rpm 400 HP

Torque @ 1200 rpm 1400 lb ft

Meets 2010 EPA Specifications Yes

Air Operated Fan Clutch Yes

Aspiration Turbocharged

Engine Equipment

Air Cleaner Dry Type

Air Compressor 15.5 CFM

Alternator 12V-100AMP

Battery (3) 1900 CCA

Battery Box Frame Mounted

Electronic Protection System Shutdown Yes

Engine Brake Yes

Fan Clutch Air Operated

Transmission

Automatic Allison 4500RDS- 6 Speed w/TranSynd™

Transmission Fluid

PTO Provision Yes

Front Axle

Weight 18,000 lbs

Brakes 16.5” x 6” Q+

Lining Non-Asbestos

Drums Cast Iron

Spindle-Nuts Standard

Slack Adjusters Automatic

Steering Power

Shock Absorbers Heavy Duty

Rear Axle

Weight 44,000 lbs

Ratio Min 5.00

Brakes 16.5” x 7” Q+

Oil Seals Chicago Rawhide Scotseal

Slack Adjusters Automatic

Frame and Wheelbase

Frame Rails 11.125 x 3.54 x.44 min RBM 3.0 psi

Paint

Cab White

Chassis Black

Interior Std

Tires and Rims

Front Tires 315- 80 R 14 Ply, min 18,000 lb GDW

Front Rims- Material Aluminum

Hub Piloted Yes

Rear Tires 11 R 24.5 Drive Tire 14 Ply

Rear Rims - Material Steel

Cab

Air Conditioning Yes

AM/FM Radio Yes

Tilt Steering Wheel Yes

Driver’s Seat Air Ride

Passenger Seat Standard Equipment

Windows Manual

Door Locks Manual

Fuel Tank

Capacity 100 gallon

Material Metal or Aluminum

Bumper

Front Bumper Chrome

Front Bumper With Tow Hooks

Dump Body Min 15.5 ft

Length Yes

Hydraulic Tank Yes

Front Mount Telescopic Hoist, 38 Ton Capacity

Rear Hinge Yes

Side 42in 10 GA Straight, w/12 in Pine Board

Sides Insulated/Polished Aluminum Outside

Controls Tailgate Air

Floor AR 450-3/16” thick

Cab Shield 24 “ long

Tailgate 2-Way 54” long 10GA, Barn Door Type

Paint Black

Dog House Re-enforced w/ angle iron

Electric Tarp Yes

Tarp Asphalt, Solid, no Flaps

IV. Bid Acceptance

Bids shall be reviewed and evaluated by the Carroll County Board of Commissioners. An award, if made, will be made to the responsive bidder whose proposal is most advantageous to the

County while meeting or exceeding the above specifications and delivery. Carroll County reserves the right to waive any informality, to reject any and all bids, to evaluate all bids, to accept portions of any bid and to accept any bid which in its opinion may be in the best interest of the County. The County reserves the right to modify the contract after its award.

Sunday Cook

Purchasing Analyst

(770) 830-5985 scook@carrollcountyga.com

Attachment 1

CARROLL COUNTY BOARD OF COMMISSIONERS

BID FORM for (Solicitation PW22-A008)

Vendor or Proprietor Name: _______________________________________________________

Ownership: ____________________________________________________________________

Address: ______________________________________________________________________

Telephone Number: _____________________________________________________________

Fax Number: ____________________________________________________________

Number of years in existence: ___________________

Point of Contact (person responsible for direct contact with Carroll County for this Request for

Proposal):

Name: ____________________________________Title:________________________________

Telephone Number: _________________________Fax:_________________________________

Email: ________________________________________________________________________

Model: ____________________________ Year: __________________

Manufacturer: ____________________________

Warranty: ____________________________

Estimated Delivery Time: _______________________

MPG (Highway): _____________________ MPG (City): _______________________

Unit Price: $ ______________________Extended Price: $ ______________________

I acknowledge receipt of the following Addendums ____________________.

(Signature) (Print)

_______________________________________ (Date)

Attachment 2

CARROLL COUNTY BOARD OF COMMISSIONERS

BID FORM ( Page 2 of 2) for (Solicitation PW22-A008)

Additional Cost to be considered by the County:

1. Extended Warranty Options: Engine (months): ________ Cost: $___________

________ Cost: $___________

Transmission (months): ________ Cost: $___________

Chassis (months): ________ Cost: $___________

Other: ___________________ Cost: $___________

2. Diagnostic Software Cost

Engine (months): ________ Cost: $___________

Chassis (months): ________ Cost: $___________

Transmission (months): ________ Cost: $___________

Other (months): ________ Cost: $___________

(Signature) (Print)

(Person authorized to bind company to the Terms and Conditions of this RFP)

_______________________________________ (Date)

Attachment 3

VERIFICATION OF SPECIFICATIONS

Bidder shall check appropriate column for their specification. The actual specification should be annotated in the “Actual Column”. Specifications, which do not meet or exceed, should be explained in the exception table below this form.

Minimum Specifications Bidders Match to Specifications

Meet Exceed Not Meet Actual

Engine- Cummins

Horsepower @ 1900 rpm 400 HP

Torque @ 1200 rpm 1400 lb ft

Meets 2007 EPA

Specifications

Yes

Aspiration Turbocharged

Engine Equipment

Air Cleaner Dry Type

Air Compressor 15.5 CFM

Alternator 12V-100AMP

Battery (3) 1900 CCA

Battery Box Frame Mounted

Electronic Protection

System Shutdown

Yes

Engine Brake Yes

Fan Clutch Air Operated

Transmission

Automatic Allison 4500RDS

PTO Provision Yes

Front Axle

Weight 18,000 lbs

Brakes 16.5” x 6” Q+

Lining Non-Asbestos

Drums Cast Iron

Spindle-Nuts Standard

Slack Adjusters Automatic

Steering Power

Shock Absorbers Heavy Duty

Rear Axle

Weight 44,000 lbs

Ratio Min 5.00

Brakes 16.5” x 7” Q+

Oil Seals Chicago Rawhide

Scotseal

Slack Adjusters Automatic

Frame and Wheelbase

Frame Rails 11.125 x 3.54 x

.44

Paint

Cab White

Chassis Black

Interior Std

Tires and Rims

Front Tires 315- 80 R 14 Ply

Front Rims- Material Aluminum

Rear Tires 24.5

Rear Rims - Material Steel

Cab

Air Conditioning Yes

AM/FM Radio Yes

Tilt Steering Wheel Yes

Driver’s Seat Air Ride

Passenger Seat Standard

Equipment

Windows Manual

Door Locks Manual

Fuel Tank

Capacity 100 gallon

Material Metal or

Aluminum

Bumper

Front Bumper Chrome

Front Bumper With Tow Hooks

Tarp Asphalt, Solid, Dump Body Min 15.5 ft

Length Yes

Hydraulic Tank Yes

Front Mount Telescopic Hoist, 38 Ton Capacity

Rear Hinge Yes

Side 42in 10 GA

Straight, w/12 in

Pine Board

Sides Insulated/Polished

Aluminum

Outside

Controls Tailgate Air

Floor AR 450-3/16” thick

Cab Shield 24 “ long

Tailgate 2-Way 54” long 10GA, Barn Door Type

Paint Black

Dog House Re-enforced w/ angle iron

Electric Tarp Yes

Tarp Asphalt, Solid, no

Flaps

Specifications not meeting or exceeding the County’s Specification.

System Specification Remarks

Attachment 4

Affidavit Verifying Status for a Carroll County

Public Benefit Application

By executing this affidavit under oath, as a bidder for REQUEST FOR PROPOSAL or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for PW22-A008 – NEW TANDEM AXLE DUMP TRUCKS FOR THE CARROLL COUNTY

PUBLIC WORKS DEPARTMENT for __________________________

______________________________ [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity], a representative for __________________________

[Name of business or corporation].

1) ____________I am a United States citizen

OR

2) _________ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date:

Printed Name:

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____DAY OF ____________, 20____ Alien Registration number for non-citizens

Notary Public

My Commission Expires:

*Note: O.C.G.A. § 50-36-1 (e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provided their alien registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

Attachment 5

CONTRACTOR AFFIDAVIT AND AGREEMENT (E-VERIFY)

RFP PW22-A008 – NEW TANDEM AXLE DUMP TRUCKS FOR THE CARROLL COUNTY PUBLIC

WORKS DEPARTMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individuals, firm, or corporation which is contracting with the Carroll County Board of

Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland

Security or any equivalent federal work authorization program operated by the United States Department of

Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and

Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Carroll County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the

Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Carroll County Board of

Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Company Name

BY: Authorized Officer or Agent Date

(Contractor Signature)

Printed Name of Authorized Officer or Agent Title of Authorized Officer or Agent of Contractor

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF __________, 20__.

Notary Public

My Commission Expires: