The City of Seattle Department of Finance and Administrative Services

Project Manual

FOR

CHARLES STREET VEHICLE MAINTENANCE

HVAC IMPROVEMENTS

PW#2026-041

Capital Development 700 5th Avenue, #5200

PO Box 94689 Seattle, WA 98124-4689

Project Manual for

CHARLES STREET VEHICLE MAINTENANCE

HVAC IMPROVEMENTS

PW#2026-041

As Authorized by Ordinance No. 127362 Funding Source(s): Finance & Administrative Services Fund

Prepared by:

TCA Architecture Planning 6211 Roosevelt Wat Northeast

Seattle, WA 98115 for:

Michael Johnson, Senior Project Manager Capital Development

700 5th Avenue, #5200 PO Box 94689

Seattle, WA 98124-4689

Shailee Sztern - Director, FAS Capital Development Date

APPROVED FOR ADVERTISING

FAS Purchasing and Contracting

Mark Nakagawara Director, FAS Purchasing and Contracting Date

SECTION 00 01 06

PROJECT DIRECTORY

12 June 2026 00 01 06-1

Charles Street Vehicle Maintenance HVAC Improvements

805 S. Charles St.

Seattle, WA 98134

Owner: City of Seattle

PO Box 94687 Seattle, WA 98124-4687 700 5th Avenue, Suite 4350 Seattle, WA 98104-5008

Tel: (206) 684-0444 Fax: (206) 684-4511 E-mail:

FAS_PW_Admin@seattle.gov

Administering Department:

Department of Finance and Administrative Services 700 5th Ave, Suite 5200 Seattle, WA 98124-4689

Michael Johnson, Senior Project Manager Tel: (260) 386-1367 E-mail:

Michael.Johnson@seattle.gov

Architect: TCA Architecture + Planning 6211 Roosevelt Way NE Seattle, WA 98115

Levi Jette, Project Architect Tel: (206) 522-3830 E-mail: Levi@tca-inc.com

Structural Engineer: Integrated Design

Engineers 2101 4th Ave, Suite 1980 Seattle, WA 98121

Ignasius Seilie, Principal Tel: (206) 264-1121 E-mail: iseilie@id-engr.com

Mechanical Engineer: The Greenbusch Group

1448 Elliott Ave W Seattle, WA 98119

Richard Frederick, Project Engineer Tel: (206) 644-1364 E-mail:

richardf@greenbusch.com

Electrical Engineer: Evidence Based Design

Services 14900 Interurban Ave S.

#143 Seattle, WA 98168

Ian Cotton, Principal Tel: (206) 413-6095 E-mail: ian.cotton@ebd-services.com

SECTION 00 01 07

SEALS PAGE

21 July 2026 00 01 07-1

I hereby certify that this project specification was prepared by me or under my direct supervision and that I am a duly registered Architect under the laws of the State of Washington.

Forest Hooker TCA Architecture + Planning

The Structural Engineer's seal and signature affixed hereon indicates this Engineer's review and participation in the preparation of the Project Manual. Participation is limited to following specification sections:

Section 051200 – Structural Steel

Ignasius Seilie, PE Integrated Design Engineers

The Structural Engineer's seal and signature affixed hereon indicates this Engineer's review and participation in the preparation of the Project Manual. Participation is limited to following specification sections:

Section 051200 – Structural Steel

Ignasius Seilie, PE Integrated Design Engineers 07-24-2026

07-24-2026

CHARLES STREET VEHICLE MAINTENANCE HVAC

IMPROVEMENTS

SECTION 00 01 07

SEALS PAGE

21 July 2026 00 01 07-2

The Mechanical Engineer's seal and signature affixed hereon indicates this Engineer's review and participation in the preparation of the Project Manual. Participation is limited to follow specification sections:

Division 23 – Heating, Ventilation and Air Conditioning

Dylan Turner, PE The Greenbusch Group

The Electrical Engineer's seal and signature affixed hereon indicates this Engineer's review and participation in the preparation of the Project Manual. Participation is limited to follow specification sections:

Division 26 - Electrical

Ian Cotton, PE Evidence Based Design Services

I A N

D . COTTON

The Mechanical Engineer's seal and signature affixed hereon indicates this Engineer's review and participation in the preparation of the Project Manual. Participation is limited to follow specification sections:

Division 23 – Heating, Ventilation and Air Conditioning

Dylan Turner, PE The Greenbusch Group

SECTION 00 01 10

TABLE OF CONTENTS

August 2026 00 01 10-1

NUMBER TITLE

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

Introductory Information 00 01 01 Project Title Page 00 01 03 Signature Overleaf 00 01 06 Project Directory 00 01 07 Seals Page 00 01 10 Table of Contents

Solicitation 00 11 13 Advertisement for Bids

Instructions for Procurement 00 21 13 Instructions to Bidders 00 31 00 Available Project Information 00 31 00a 2021 Limited Hazardous Building Materials Survey

Procurement Forms and Supplements 00 41 13 Bid Form – Stipulated Sum (Single-Prime Contract) 00 41 13a Attachment A – Inclusion Plan 00 41 13b Attachment B – Subcontractor Listing (RCW 39.30.060) 00 43 93 Bid Submittal Checklist 00 45 13 Supplemental Bidder Responsibility Criteria

Contracting Forms 00 52 13 Agreement Form – Stipulated Sum (Single-Prime Contract) 00 61 13 Payment and Performance Bond Form 00 61 13A Bond in Lieu of Retained Funds 00 65 30 Social Equity Plan 00 65 31 WMBE Inclusion Plan Change Form Request 00 65 82 Contractor Performance Evaluation

Conditions of the Contract 00 72 13 General Conditions – Stipulated Sum (Single-Prime Contract) 00 72 60 Modifications to the General Conditions 00 73 00 Supplemental Conditions – Responsible Bidder Criteria 00 73 00a Supplemental Conditions – Evaluation Matrix 00 73 06 Supplemental Conditions – ADA Compliance 00 73 08 Supplemental Conditions - Permits 00 73 16 Insurance Requirements 00 73 36 Social Equity in Contracting 00 73 43 Prevailing Wage Rate Requirements

August 2026 00 01 10-2

NUMBER TITLE

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 31 13 Project Coordination 01 31 19 Project Meetings 01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures 01 33 23 Shop Drawings, Product Data and Samples 01 35 16 Alteration Project Procedures 01 40 00 Quality Requirements 01 42 19 Reference Standards 01 45 23 Testing and Inspection Services 01 51 00 Temporary Utilities 01 52 00 Construction Facilities 01 57 19 Temporary Environmental Controls 01 58 00 Project Identification 01 61 00 Common Product Requirements 01 62 00 Product Options 01 66 00 Product Storage and Handling Requirements 01 71 23 Field Engineering 01 73 29 Cutting and Patching 01 74 00 Cleaning and Waste Management 01 74 19 Construction Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 00 Closeout Submittals 01 81 19 Indoor Air Quality Requirements 01 91 13 General Commissioning Requirements

DIVISION 02 – EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 05 – METAL

05 12 00 Structural Steel 05 50 00 Metal Fabrications

DIVISION 06 – WOOD

06 10 00 Rough Carpentry

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

August 2026 00 01 10-3

07 52 16 Modified Bituminous Membrane Roofing 07 62 00 Sheet Metal Flashing and Trim 07 92 00 Joint Sealants

DIVISION 9 – FINISHES

09 91 23 Interior Painting

DIVISION 23 – HEATING, VENTILATION, AND AIR CONDITIONING

23 01 00 Operation and Maintenance of HVAC Systems 23 05 00 Common Work Results for HVAC 23 05 01 Demolition of HVAC 23 05 93 Testing, Adjusting, and Balancing for HVAC 23 07 00 HVAC Insulation 23 08 00 Commissioning of HVAC Systems 23 09 93 Sequence of Operations for HVAC 23 31 00 HVAC Ducts and Casings 23 33 00 Air Duct Accessories 23 34 00 HVAC Equipment 23 37 13 Diffusers Registers and Grilles

DIVISION 26 – ELECTRICAL

26 00 10 Supplemental Requirements for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 29 Hangers and Supports for Electrical Systems 26 05 33.13 Conduits for Electrical Systems 26 05 33.16 Boxes and Covers for Electrical Systems 26 05 53 Identification for Electrical Systems 26 24 13 Switchboards 26 27 26 Wiring Devices 26 28 13 Fuses 26 28 16 Enclosed Switches and Circuit Breakers

End of Section

PRE-BID INFORMATION AND ADVERTISEMENT FOR BID SECTION 00 11 13

CHARLES STREET VEHICLE MAINTENANCE HVAC IMPROVEMENTS

FAS Rev August 2024

PART 1 – GENERAL

1.01 SECTION INCLUDES

A. This Section provides some preliminary information about this project to the prospective

Bidders. At the end of this section, it includes a copy of the advertisement for this project in the official newspaper.

1.02 TYPE OF CONTRACT

A. This is a Lump Sum contract.

1.03 CONTRACT TIME

A. See Section 00 52 13 – Agreement Form for number of working days.

1.04 LIQUIDATED DAMAGES

A. If the successful Contractor fails to complete Work within the time set forth, Contractor shall be charged Liquidated Damages per Section 4 of the 00 52 13 Agreement Form.

B. Additional details are specified in Paragraph 1.08.J of Section 00 72 13 – General

Conditions.

1.05 ADVERTISEMENT FOR BIDS

A. The pre-bid information arranged as it will appear in the Advertisement for Bids in the official newspaper follows:

FAS Rev July 2024

CITY OF SEATTLE

Bid Opening: November 18, 2026 @ 2:00 PM

PROJECT LOCATION: 805 South Charles Street, Seattle, WA 98124

PROJECT DESCRIPTION: This project involves upgrading the existing exhaust fan system and installing a new makeup air unit to improve the removal of noxious gases generated in the welding shop.

A/E ESTIMATE: $1,540,511.00

PRE-BID SITE INSPECTION/MEETING:

There is a MANDATORY pre-bid site inspection for this project. All those that wish to bid on the project will need to attend one of the following. The first pre-bid site inspection is scheduled for TUESDAY, NOVEMBER 3, 2026 at 09:00 a.m. The second pre-bid site inspection is scheduled for THURSDAY, NOVEMBER 5, 2026 at 09:00 a.m. Please meet at 805 South Charles Street, Seattle, WA 98124. Assemble at Vehicle Maintenance Building NORTH main door entrance. Bidders are to access the Charles St. Facility via the South or West gates. Use the intercom button to ask access for pre-bid meeting. Parking is limited. Please plan accordingly and allow extra time to secure vehicle parking on nearby streets. Carpooling is encouraged when possible.

Please note that parking expenses are the responsibility of each attendee.

For purposes of the Inclusion Plan, this is considered a Mechanical type of project with a Past Performance of 15% WMBE utilization rates based on completed projects. For questions on the Inclusion Plan, please contact Miguel Beltran at Miguel.Beltran@seattle.gov or 206-684-4525. Back-up contact is Carmen Kucinski at Carmen.Kucinski@seattle.gov or 206-684-0188.

PAID SICK AND SAFE TIME: Bidders must understand the requirements of SMC

14.16 and RCW 49.46 and demonstrate compliance prior to award.

QUESTIONS: Deadline for Contractor questions regarding this FAS – CAPITAL DEVELOPMENT project shall be submitted by close of business on , NOVEMBER 12, 2026 to Michael Johnson, Sr. Project Manager via Michael.Johnson@seattle.gov.

BID DOCUMENTS: Contract Documents, contacts and Bid Instructions are available at https://procurement.opengov.com/portal/seattle.

mailto:Miguel.Beltran@seattle.gov mailto:Carmen.Kucinski@seattle.gov https://www2.municode.com/library/wa/seattle/codes/municipal_code?nodeId=TIT14HURI_CH14.16PASITIPASATI https://www2.municode.com/library/wa/seattle/codes/municipal_code?nodeId=TIT14HURI_CH14.16PASITIPASATI https://apps.leg.wa.gov/rcw/default.aspx?cite=49.46 https://procurement.opengov.com/portal/seattle

INSTRUCTIONS TO BIDDERS SECTION 00 21 13

CHARLES STREET VEHICLE MAINTENANCE HVAC IMPROVEMENTS Page 1

FAS rev. August 5, 2025

PART 1 – GENERAL

1.01 DEFINITIONS

ADDENDUM

A document issued to all Bidders before the Bid Opening Date identified as an Addendum, which modifies or clarifies the Bid Documents and Contract.

ADVERTISEMENT FOR BIDS

The official public notice soliciting Bids for Work and published in the City’s official newspaper and on-line solicitation website.

AFFIRMATIVE EFFORTS

The good faith efforts for inclusion of women and minority-owned firms (WMBEs) documented in the Inclusion Plan form as part of a Bid. See Section 00 73 36, Social Equity in Contracting

AGREEMENT FORM (CONTRACT FORM)

The Owner-provided form with authorized signatures of the Contractor and the Owner to Execute the Contract. This replaces references to “Public Works Contracts.”

ALTERNATE (ADDITIVE OR DEDUCTIVE)

Work or Bid items, identified separately in the Bid, which permits a choice of different methods or material of construction.

AWARD

The Owner’s decision to accept the lowest responsive Bid of a responsible Bidder for the Work and establish the Contract.

BASE BID

The sum of Bid Item amounts (extensions) or the lump sum Bid on the Bid Form, excluding Alternates, Additives, and Deductive.

BID

The price the Bidder offers, to perform the Work.

BIDDER

A business (sole proprietor, individual, partnership, firm, corporation, limited liability company or joint venture, etc.) submitting a Bid.

BID DOCUMENTS

The parts of the proposed Contract which may include the Advertisement for Bids, Bid Form, Agreement Form, Project Manual, Drawings, Addenda and any other documents incorporated into the Contract by reference.

BID FORM

The form provided by the Owner on which a Bid must be submitted.

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FAS rev. August 5, 2025

BID GUARANTY

Bid bond, cashier’s check or certified check accompanying the Bid, which is the guarantee that the Bidder will enter into the Contract with the Owner for perform the Work if Awarded the Contract.

DATES

1. Bid Due Date: The day and time the Bids are due.

2. Bid Opening Date: The day on which the Owner publicly opens and reads the

Bids.

3. Execution Date: The date the Owner and Contractor enter into a Contract after receipt of the necessary bond, insurance, and any other required documents, as evidenced by the authorized signatures on the Agreement Form.

4. Notice to Proceed Date: The day on which the Contract Time starts. The Notice to Proceed Date is counted as the first Working Day of Contract Time.

5. Substantial Completion Date: The day the Engineer determines the Owner has full and unrestricted use and benefit of the completed Work, from an operational and safety standpoint. Only minor incidental Work, replacement of temporary substitute facilities, or correction or repair may remain for the Physical Completion of the Contract.

6. Physical (Final) Completion Date: The day the Owner determines that all Work is physically complete. Not all documentation required by the Contract and by law needs to be furnished by the Contractor by this date.

7. Completion Date (Final Acceptance): The day, certified in writing by the Owner, when all Work is determined to be complete and all obligations of the Contractor under the Contract are fulfilled. All documentation required by the Contract and by law must be furnished before establishment of this date.

DECLARATION

The statement on the Bid Form in which the Contractor acknowledges the terms and conditions of the Contract and receipt and understanding of Addenda.

ELECTRONIC SIGNATURE

An electronic sound, symbol, or process attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record. Electronic Signature may include, but is not limited to, signatures produced through proprietary software programs such as DocuSign or Adobe Sign.

EMAIL HEADER

Data included in email messages identifying transaction date, time, sender, active email server identification and recipient of the message.

EMAIL TIME STAMP

The time which the sender transmitted the email as determined by the City’s interpretation of the data embedded in the Email Header.

GENERAL CONDITIONS – STIPULATED SUM (SINGLE-PRIME CONTRACT)

See Section 00 72 13 – General Conditions – Stipulated Sum (Single-Prime Contract), also called General Conditions.

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FAS rev. August 5, 2025

INCLUSION PLAN

The Contractor’s plan provided on the Owner-provided form, that documents the proposed and/or guaranteed utilization of WMBE on the Contract.

NOTICE OF INTENT TO AWARD

Written notice from the Owner to the apparent low Bidder signifying acceptance of the Bid..

OWNER

See Section 00 72 60, Modifications to the General Conditions

PAYMENT AND PERFORMANCE BOND

The approved form of security, furnished by the Contractor and the Contractor’s Surety, guaranteeing faithful Contract performance and payment to the persons supplying labor and materials for the project. The Owner will provide the Payment and Performance Bond form to the Contractor.

PDF Bid File A Portable Document Format (PDF) copy of the Bid Form and attachments that provides an electronic image of text or text and graphics that looks like a printed document and can be viewed, printed, and electronically transmitted.

PROJECT MANUAL

See “Contract Documents,” Section 00 72 60, Modifications to the General Conditions

PC

Purchasing and Contracting of the City of Seattle’s Department of Finance and Administrative Services

SUBCONTRACTOR

See Section 00 72 13, General Conditions – Stipulated Sum (Single-Prime Contract)

SURETY

A surety company that is bound with the Contractor to ensure:

1. Faithful performance of the Contract, and

2. Payment of all laborers, mechanics, Subcontractors and Materialperson and all persons or entities that supply any such person with provisions and supplies for the carrying on of the Work.

1.01 BID PROCEDURES AND CONDITIONS

A. Responsible Bidder

1. For a Bidder to be considered responsible, the Bidder must meet all criteria in this section and must provide the Supplemental Bidder Responsibility Criteria form (SBRC) along with any documentation necessary for the Owner to establish that the Bidder can meet expectations and perform the Work. The documentation must demonstrate that the Bidder is experienced in performing the Work based on the firm’s completion of past work and the firm’s compliance with legal and contractual requirements. The Owner may take whatever action is necessary to establish the ability of the Bidder to perform the Work to the Owner’s satisfaction.

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FAS rev. August 5, 2025

2. To be considered responsible, the Bidder must meet the following mandatory responsibility criteria:

a. At the time of Bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW;

b. At the time of Bid submittal, have a current State unified business identifier number;

c. If required by the business type, have industrial insurance coverage for the Bidders’ employees working in Washington as required in Title 51 RCW, an employment security department number as provided in Title 50 RCW, and a State excise tax registration number as provided in Title 82 RCW. If the Contractor has no employees, the Contractor must comply with the alternative election process and provide documentation under Title 50 and Title 51;

d. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065 and not listed on the US Government’s System of Award Management database (http://www.sam.gov/) with an active exclusion; and

e. Prior to Notice of Intent to Award, have received training on the requirements related to public works and prevailing wage by Labor and Industries or approved training provider per RCW 39.04.350, chapter

39.12. Bidders are exempt from training if Bidder has been in business with active unified business identifier number for 3 or more years and have performed work on 3 or more public works project.

f. Meet the supplemental criteria requirements in Paragraph 1.01.B.

(Apparent low Bidder only.)

g. Meet any supplemental criteria requirements in 1.14.D. and if applicable in Section 00 73 00, Supplementary Conditions – Responsible Bidder Criteria

3. The apparent low Bidder, see subparagraph 1.02.A.3, must also demonstrate compliance with the following City requirements:

a. The Bidder must show substantial compliance with social equity Contract requirements on past projects or evidence to responsibly perform, including, but not limited to, compliance with the Inclusion Plan, Social Equity Plan, or Community Workforce Agreement.

b. The Bidder must have a current Seattle Business License and must be current on all Business and Occupancy Taxes pursuant to SMC 5.55.030A, before Award when the Work is in the City of Seattle, the Bidder conducts business in the City of Seattle, or the Contractor owes Taxes to the City of Seattle.

c. The Bidder must not owe any monetary disincentive assessments or penalties regarding Apprentice Utilization on prior projects before Award.

d. The Bidder must be registered on the City of Seattle’s Procurement Portal, powered by OpenGov, before Award:

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FAS rev. August 5, 2025

e. Equal Benefits (SMC 20.45): Except as may be provided in the Equal Benefits Program Rules, the apparent low Bidder must submit the Equal Benefits Declaration as part of the SBRC.

f. Labor Standards (SMC 14.16,14.17,14.19,14.20): Except as may be provided in the Office of Labor Standards rules, the Apparent Low Bidder must demonstrate compliance with the City’s fair labor standards.

g. Campaign Contributions (SMC 2.04): The Bidder must not be found in violation of earning more than $250,000 in City contracts in the last fiscal year and contributed to a City elected official’s campaign.

h. The Bidder must comply with any additional requirements as a condition of state or federal funding, loans, or grants for the Work.

4. The Bidder may request that the supplemental bidder responsibility criteria be modified. Such request must be submitted to PC via the submittal methods listed on the SBRC before 5:00 p.m., 5 Business Days before the Bid Opening Date.

The request must be marked, Request to Modify Supplemental Bidder Responsibility Criteria – PW#______. If the City determines a modification is necessary, an Addendum to the Bid Documents will be issued to identify the new criteria.

5. It is the sole opinion of the Owner if the Bidder is considered responsible. If the Owner determines a Bidder to be not responsible, the Owner will provide, by email or other writing, the reasons for the determination. The Bidder may protest the determination within the time period specified in Paragraph 1.02.F by presenting additional information to the Owner. The Owner will consider the additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, the Owner will not Execute a Contract with any other Bidder until 2 Business Days after the Bidder determined to be not responsible has been sent the final determination.

6. Additionally, the Bidder must verify the mandatory and supplemental responsibility criteria for each Subcontractor. Likewise, a Subcontractor of any tier that hires other Subcontractors must verify responsibility criteria for each.

Verification must include that each Subcontractor, during subcontract execution, meets the responsibility criteria listed in items in Paragraph 1.01.A and Paragraph 1.01.B and possesses an electrical or plumbing Contractor license, if required by Chapter 19.28 RCW, or an elevator Contractor license, if required by Chapter 70.87 RCW. This verification requirement and the responsibility criteria are included in every public works Contract and subcontract of every tier.

7. If the Bidder fails to supply documentation or falsely represents the information, the Owner may reject the Bidder as not responsible by taking the following actions:

a. Rejection of the Bidder’s Bid under Paragraph 1.01.N;

b. Revocation of the Award;

c. Termination of the Contract under Section 00 72 13 Part 9; or

d. Proceeding with debarment under Section 00 72 60 paragraph 9.02 G.

B. Supplemental Bidder Responsibility Criteria Form (SBRC)

1. Submission and Evaluation of the SBRC

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FAS rev. August 5, 2025

a. The apparent low Bidder must submit the SBRC and any additional documentation to PC within 3 Business Days of receipt of the request or as otherwise acceptable to PC. The documentation must detail the Bidder’s, or Subcontractor’s, experience with the precise experience requirements as stated in the Contract.

2. Compliance History

a. The Bidder must answer questions on the SBRC demonstrating their compliance history and capabilities in performing these categories. The Owner may use a Bidder’s past compliance history as part of the determination of responsibility.

3. Personnel

a. The Bidder certifies, by submitting the SBRC, that it will assign the named personnel to the Project. In the event it becomes necessary for the Bidder to substitute personnel during the life of the Contract, the following provisions apply:

1) Before substituting a new project manager or superintendent, the

Contractor must submit for the approval of the Owner, a current resume for the new personnel documenting that the new personnel comply with the supplemental bidder responsibility criteria established for the project.

2) The Owner may suspend the project if the Contractor substitutes a project manager or superintendent without the Owner’s approval.

The Contractor is fully liable for the additional costs resulting from the suspension of work and no adjustments in Contract Time resulting from the suspension of work will be allowed.

4. Work Experience

a. If specific work experience criteria are required in the Project Manual, the

Bidder must document on the SBRC that it meets the specified criteria.

b. The Owner will verify that the specified work experience criteria is met by the apparent low Bidder. It is the Bidder’s responsibility to verify that the names and phone numbers provided for references are current to ensure the Owner’s ability to contact references and verify Bidder work experience. If the Owner is unable to contact references to verify Bidder or Subcontractor experience due to circumstances beyond its control, the Owner reserves the right to determine work experience based on the information available to the Owner.

5. If this Project Manual contains additional project-specific supplemental bidder criteria, the requirements are specified in Section 00 73 00, Supplementary Conditions – Responsible Bidder Criteria.

C. Estimated Quantities

1. The quantities shown on the Bid Form are estimates and are stated for Bid comparison purposes only. The Owner does not warrant, expressly or by implication, that the actual quantities of the Work will correspond with those estimated. The Engineer may increase or decrease the amount of any Bid Item

CHARLES STREET VEHICLE MAINTENANCE HVAC IMPROVEMENTS Page 7

FAS rev. August 5, 2025 of Work or change the Work as necessary. Payment will be made on the basis of the actual quantities of each Bid Item of Work completed as specified in the Contract.

2. Subparagraph 1 above is not applicable for a lump sum contract.

D. Examination of Bid Documents and Project Site

1. General

a. Bid Documents are available for download at:

http://www.seattle.gov/purchasing-and-contracting/construction-contracting

b. The Bidder is responsible for examining the Bid Documents. Submittal of a Bid is evidence that the Bidder has made these examinations and understands all requirements of the Bid process and for the performance of the Work. By submitting a Bid, the Bidder further warrants, agrees, and acknowledges that they:

1) Have taken all steps necessary to ascertain the full scope, nature and location of the Work.

2) Have investigated and are satisfied as to the general and local conditions that can affect the Work and its cost, including but not limited to:

a) Conditions bearing on acquisition, transportation, disposal, handling, and storage of materials;

b) Availability of labor, materials, water, electric power, and roads;

c) Uncertainties of weather, river stages, tides, or similar physical conditions at the Project Site;

d) Conformation and condition of the ground;

e) The equipment and facilities needed preliminary to and during Work; and

f) Site and environmental conditions which by statute, law, or regulation require specific training and certifications for employees;

3) Are satisfied as to the character, quality, and quantity of surface and subsurface information or obstacles that may be encountered insofar as this information can reasonably be ascertained from an inspection of the Project Site, including Materials sites, as well as from the Bid Documents and other information made a part of this Contract.

4) Are satisfied that adequate time has been allowed for Physical Completion of the project.

5) Take responsibility for properly estimating the difficulty and cost of performing the Work.

6) Are familiar with and will comply with all federal, state, and local laws, ordinances; and regulations that might affect the Work or those engaged in the Work. The Bidder is not relieved of this http://www.seattle.gov/purchasing-and-contracting/construction-contracting

CHARLES STREET VEHICLE MAINTENANCE HVAC IMPROVEMENTS Page 8

FAS rev. August 5, 2025 obligation because of the Bidder’s misunderstanding or ignorance of such requirements.

7) Are satisfied that their Bid Item prices reflect their cost for completing the Work, including Materials, labor, equipment and costs including insurance and bonding.

c. The Bidder has a responsibility to ask about any perceived defect or ambiguity in the Bid Documents. Bidders who need an explanation or clarification of the Bid Documents must make this request in writing before 5:00 p.m. on that Thursday preceding the Bid opening. A claim will not be allowed if a Bidder failed to request clarification or if a reasonably prudent contractor would have discovered such defects or ambiguities while preparing their Bid.

2. Subsurface Information

a. If the Engineer has made a subsurface investigation of the Project Site of the proposed Work, the boring log data, soil sample test data, and geotechnical reports accumulated by the Engineer will be provided for inspection by the Bidders. The boring logs are part of the Contract.

However, the Engineer makes no representation, guaranty, or warranty, expressed or implied, that:

1) The Bidder’s interpretation from the boring logs or geotechnical reports is correct;

2) Moisture conditions and indicated water tables do not vary from those found at the time the borings were made;

3) The ground at the location of the borings has not been physically disturbed or altered after the boring was made; and

4) The conditions, materials, or proportions of the materials is consistent between the specific borings.

b. In addition to the above data, SDCI has geotechnical reports for private property located in an Environmentally Critical Area Geographically Hazardous zone if the private property has been under SDCI permit review. This data is available for the Contractor’s review at:

SDCI

Soils Reports 700 Fifth Avenue 22nd Floor Seattle, WA 98104

(206) 684-8950

(206) 233-7902 (FAX)

c. The availability of subsurface information from the Engineer does not relieve the Bidder or the Contractor of any responsibility to make examinations and investigations as required by subparagraph 1.01.D.1 and any other responsibility under the Contract, or as may be required by law.

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FAS rev. August 5, 2025

E. Form and Style of Bid

1. A Bid must only be submitted on the Bid Form provided on OpenGov. A price must be submitted for each Bid Item listed.

2. The Bidder must not make a stipulation on the Bid Forms or qualify the Bid in any manner. A Bid amount must be included for every bid item listed in the Bid Form.

A person authorized to legally bind the Bidder must provide an Electronic Signature on the Declaration page.

F. Addenda

1. If the Engineer determines modifications or clarifications to the Bid Documents are required before the Bid Opening Date, they will be provided by Addendum.

Oral explanations, interpretations, or instructions are not binding on the Owner.

Only modifications or clarifications issued by a written Addendum are binding.

Notifications of Addenda and other project information will only be sent to official plan holders who downloaded or ordered documents through the City’s official electronic Bid solicitation website, including plan centers that obtained documents through the website. A link to the current electronic Bid solicitation website is found at http://www.Seattle.gov/purchasing-and-contracting/construction-contracting . All Bidders are encouraged to check the electronic Bid solicitation website for Addenda at least 24 hours before Bid Opening.

2. The Bidder must acknowledge receipt of each Addendum by checking the appropriate boxes on OpenGov.

G. Bid Guaranty

1. A Bid Guaranty must be equal to 5 percent of the maximum Bid amount that could be awarded based on the Bidder’s Bid, including Base Bid, sales tax, Alternates, Additives, and Deductives, if applicable. A Bid will not be accepted or considered unless accompanied by a Bid Guaranty with power of attorney.

2. A Bid must be accompanied by a Bid Guaranty in the form of:

a. A certified or cashier’s check payable to The City of Seattle; or

b. A Bid bond on the form issued by the Surety and accompanied by power of attorney.

3. Bid bonds must be issued by a Surety company that is authorized to do business in the State of Washington and appears on the current list of authorized insurance companies published by the Office of the Washington State Insurance Commissioner.

4. Bid bonds must be original and contain the following:

a. Project name and public works number (PW#);

b. The City of Seattle named as oblige;

c. The amount of the Bid bond stated as 5 percent of the maximum Bid amount that could be awarded (including sales tax);

d. The signature and title of the Bidder’s officer who is legally authorized to bind the Bidder; and

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e. The signature of the Surety’s officer empowered to sign the bond and the power of attorney.

5. A Bid Guaranty must accompany all Bids. Bidders must upload a scanned copy of the wet signed and notarized Bid Guaranty through OpenGov as a PDF file. The Bidder must mail Bid Guaranty originals with a postmark no later than one (1) Business Day following the Bid Opening Date. PC will not accept Electronic Signatures or electronic notarizations on the Bid Guaranty originals. Mail original Bid Guaranty documents to:

FAS – Purchasing and Contracting City of Seattle P.O. Box 94687 Seattle, WA 98124-4687

6. A Bid may be declared non-responsive if a Bidder submitting an electronic Bid fails to mail a hard copy original of the Bid Guaranty with the required USPS postmark.

H. Noncollusion Requirement

1. The Bidder declares by signing the Declaration that they have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in the preparation and submission of its Bid. The Bidder and other potential Bidders or participants in collusion may be declared not responsible under Paragraph 1.01.A and may be debarred under SMC Chapter 20.70.

I. Bid Submittal

1. General

a. The Bid must be submitted through OpenGov by the time and date specified in the Advertisement for Bids or as modified by Addenda. The Bid, together with the Bid Guaranty and any other required documents, due at the Bid submittal deadline, must be submitted through OpenGov.

Any required documents that are due after the Bid submittal deadline must be emailed as a PDF file(s) to FAS_PWSecureBid@seattle.gov by the appropriate deadline; OpenGov cannot accept submittals after the Bid submittal deadline.

b. PC designates the official Bid clock. The Bidder is responsible for the timely submittal of the Bid. A Bid submitted or received after the Bid submittal deadline will not be accepted, unless determined by the Owner that the lateness was outside of the Bidder’s control and that there is no bidding advantage to accepting a late Bid.

c. Bidders must submit Bids electronically through OpenGov by the Bid submittal deadline. PC will accept Electronic Signature for the Declaration and the Bidder/Subcontractor List, if applicable.

1) Email additional required documents, that are due after the Bid submittal deadline as a PDF file(s) with a maximum individual file mailto:FAS_PWSecureBid@seattle.gov

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FAS rev. August 5, 2025 size of 15MB. Email additional required documents to the following address by the appropriate deadline.

FAS_PWSecureBid@seattle.gov. Identify both the email and the attached PDF file(s) with the full Public Works Contract Number (PW#) and name of the Bidder (e.g. “PW#2020-001 – Joe Construction”).

1. Bids must be entered and submitted by 2:00 PM through

OpenGov on the Bid Opening Date. OpenGov will not allow any Bid submission after the 2:00PM Bid submittal deadline.

For any required documents that are due after the 2:00PM deadline will be submitted by email as a PDF file(s) to FAS_PWSecureBid@seattle.gov.

d. The Email Time Stamp constitutes the official time for electronic submittal receipt for required documents that are due after the Bid submittal deadline and are submitted by email.

e. If mandatory pre-bid meeting were required as part of the Bid’s solicitation, the Bidder’s company must be represented on the pre-bid meeting sign-in sheet, or the Bid will not be accepted.

f. If the Bidder/Subcontractor List is required, it must be included with the Bid Forms as described in RCW 39.30.060.

2. Change of Bid Submittal Date

a. The Owner may change the date and time for Bid submittal. Notification of the change will be by Addendum.

3. Bidder/Subcontractor List

a. In compliance with RCW 39.30.060 for all projects estimated to cost $1,000,000 or more, all Bidders must complete and submit the Bidder/Subcontractor List, Section 00 41 13, Attachment B. The completed Bidder/Subcontractor list must identify the Subcontractors that the Bidder will contract with for HVAC, plumbing, electrical, structural steel, or rebar installation work; or indicate that the Bidder intends to self-perform the work, if awarded the Contract; or that category of work is not applicable. The Bidder/Subcontractor List must be submitted with the Bid Forms. The Bidder is responsible for the timely delivery of the Bidder/Subcontractor List.

b. For purpose of evaluating the Bidder/Subcontractor list, and notwithstanding any interpretations therein or in the Contract to the contrary, the Owner has determined that the project includes the following trades: Structural Steel, Electrical and HVAC Services. Accordingly, Bidder must name a Subcontractor(s) licensed to perform the category of work per the instructions in the Bidder/Subcontractor List. If the Bidder is licensed to perform the category of work, Bidder may self-perform per the instructions in the Bidder/Subcontractor List. Failure to name a Subcontractor(s) or name itself to perform the category of work may render the Bidder’s Bid non-responsive and rejected.

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c. The Bidder may list no more than 1 Subcontractor for each category of work, unless Subcontractors vary with Bid Alternates, Additives, or Deductives, in which case the Bidder must indicate on a separate Bidder/Subcontractor List which Subcontractor will be used for which Alternate, Additive, or Deductive. If the electrical, or rebar installation specialty is left blank (meaning either the name of a Subcontractor is blank, or a checkbox is not checked) the City will accept the blank as self-performance. The Bidder is bound to self-performance of that specialty for the duration of the Project.

d. The Bid will be rejected as non-responsive if the Bidder/Subcontractor list is not provided. The Bidder/Subcontractor List must be submitted with the Bid Forms as described in RCW 39.30.060. If awarded the Contract, the Bidder agrees to use the Subcontractors identified on the Bidder/ Subcontractor List unless the City agrees to a substitution.

4. Inclusion Plan

a. For all public works projects having an Engineer’s Estimate of $300,000 or more, unless waived by PC, all Bidders must complete and submit the Inclusion Plan, Section 00 41 13, Attachment A with the Bid. A Bid will be rejected as non-responsive for failure to submit a completed Inclusion Plan. The Bidder’s completed Inclusion Plan will be given points to determine responsiveness, as directed on the Inclusion Plan.

b. For the Inclusion Plan, this is considered a MECHANICAL type of project with a Past Performance of 15% WMBE utilization rates based on completed projects.

J. Modification or Withdrawal of Bid

1. After submitting a Bid, but prior to the Bid submittal deadline, a Bidder may either

(1) withdraw or (2) revise its Bid through OpenGov.

K. Alternate, Additive, Deductive

1. The Owner reserves the right to arrange the Bid Form with Alternate, Additive, and/or Deductive items in any order. The Bidder must bid on all Alternates, Additives, and Deductives in the Bid Form.

L. Public Opening of Bids

1. Bid Reading:

a. Bids submitted through OpenGov will be opened and read aloud via Microsoft Teams following the 2:00 p.m. Bid submittal deadline specified in the Advertisement for Bids or in an Addendum. There is no in-person Bid opening.

b. Microsoft Teams call-in information is as follows:

1. Microsoft Teams Phone number to connect:

a. 1-206-686-8357 (Seattle) or (United States)

2. Meeting Number Access Code: 190 706 876#

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M. Irregular Bids

1. The Owner has the right to review Bids for material irregularities. If the Owner determines a Bid to be irregular and rejects it, notification will be sent to the Bidder in writing containing the reason for the determination. A Bid will be considered irregular and non-responsive if:

a. The authorized Bid Forms are not used;

b. The completed Bid Forms contains any unauthorized additions, deletions, alternate Bids, or conditions;

c. The Bidder did not Bid on all Alternates, Additives, or Deductives, when required;

d. The Bid Guaranty is not included with the Bid;

e. For projects estimated to cost $1,000,000 or more, the Bidder did not comply with the Bidder/Subcontractor list requirements, see subparagraph 1.01.I.3 of this Section and Attachment B to Section 00 41 13 – Bid Forms, Bidder/Subcontractor List;

f. The Bid does not constitute a definite and unqualified offer to comply with the material terms of the Bid invitation;

g. The Inclusion Plan is not submitted with the Bid when required; or

h. The Inclusion Plan does not receive the minimum score as identified in the plan to be considered responsive when submitted with the Bid when required.

2. A Bid may be considered irregular and non-responsive if:

a. The Bid Guaranty is not complete or not sufficient.

b. Any of the Bid Item prices are excessively above or below the amount of a reasonable Bid, to the potential detriment of the Owner; or

c. A lump sum Bid is excessively lower than other Bids.

d. Receipt of Addenda is not acknowledged.

e. The Bidder is a member of a joint venture or partnership, and the joint venture or partnership submits a Bid for the same project. In such an instance, both Bids may be rejected.

f. The Bid is not properly Executed.

g. Proof of license for named subcontractors (if applicable) is not provided per RCW 39.30.60

N. Disqualifications of Bidders

1. A Bidder will be deemed not responsible, and its Bid rejected if:

a. The Bidder does not meet the mandatory responsibility criteria in RCW

39.04.350(1) as amended and as specified in Paragraph 1.01.A;

b. The Bidder (apparent low Bidder only) does not meet the Supplemental

Bidder Responsibility Criteria as specified in Paragraphs 1.01.A and

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1.01.B, did not provide the completed and signed SBRC or required documentation to evaluate the Bidder qualifications, or fails to disclose or submits false or misleading information on the SBRC or in the attached documentation;

c. Evidence of collusion exists with any other Bidder or potential Bidder; or

d. The Bidder failed to attend a mandatory pre-bid conference, if applicable.

2. A Bidder may be deemed not responsible and its Bid rejected if:

a. More than 1 Bid is submitted for the same project from a Bidder under the same or different names;

b. An unsatisfactory performance record exists as shown by past or current

Work for the Owner, or for others, as judged from the standpoint of the conduct of the Work, environmental or safety compliance records, workmanship, progress, social equity, Community Workforce Agreement, or equal employment opportunity practices; or termination for cause;

c. The Bidder has failed to settle bills for labor or Materials on past or current contracts;

d. The Bidder has failed to complete a public contract;

e. The Bidder has been convicted of a crime arising from a previous public contract;

f. The Bidder is unable, financially, or otherwise, to perform the Work; or

g. For any other reason deemed proper by the Owner.

3. The Owner will notify the Bidder by email or by other writing if the Bidder is determined to be not responsible under this Section.

1.02 AWARD OF CONTRACT

A. Consideration of Bids

1. Bid Tabulation

a. General

1) If a minimum Bid amount has been established for any item and the Bidder’s unit or lump sum price is less than the minimum specified amount, the Owner will revise the unit or lump sum price, to the minimum specified amount and recalculate the extension and/or the total Bid price.

b. Reciprocal Preference For Resident Contractors

1) Per RCW 39.04.380, a Bid which is received from a nonresident

Contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the Bid of that non-resident Contractor. The comparable percentage disadvantage will be per the Contractor’s resident state. A non-resident Contractor will be one who, at the time of Bid, does not have an office located in the State of Washington.

The resident state is the state in which the Contractor was

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FAS rev. August 5, 2025 incorporated or where the Contractor’s business entity was formed.

2) For the purpose of determining the apparent low Bidder, the Owner will multiply the non-resident Contractor’s Bid amount by the comparable percentage disadvantage (CPD). The Bid amount is the total of the Base Bid and all selected Alternates, Additives, or Deductives to be awarded. The Owner will add the product of the CPD percentage and the Bid amount to the nonresident Contractor’s Bid amount, which determines the nonresident disadvantaged total Bid pertaining to the nonresident Contractor to be used for comparison of competing bids. The nonresident disadvantage total will be compared to the resident Contractor’s Bid amount. The calculated lowest total is the lowest Bid.

c. Identical Bid Totals

1) If two or more responsive Bids are exactly equal, in order to establish the apparent low Bidder, the winning Bid will be determined by random draw among the equal Bids.

2. Claim Of Error and Relief of Award

a. A Bidder who wishes to claim error or miscalculation of their Bid and would like to withdraw their Bid after the Bids have been opened, must submit a signed statement, accompanied by copies of the worksheets used in the Bid preparation, requesting to withdraw. The statement must describe the error, or circumstance, and certify that the worksheets are copies of originals used in the preparation of the Bid. The statement and the worksheets must be submitted to: Purchasing and Contracting, City of Seattle, Department of Finance and Administrative Services, 700 Fifth Avenue, Suite 4350, Seattle Municipal Tower, Seattle, WA 98104-5008, or by email to FAS_PW_Admin@Seattle.gov by 5:00 p.m. the next Business Day or as acceptable to the Owner.

b. The Owner will determine the validity of the claim of error. If the Owner concurs, the Bidder will be relieved of responsibility of Award, the Bid will be withdrawn, and the Bid Guaranty will be returned. Thereafter, at the discretion of the Owner, all Bids may be rejected, or Award made to the responsible Bidder with the next lowest responsive Bid. A low Bidder who claims error is prohibited from bidding on the same project if the project is re-bid.

3. Declaration of the Apparent Low Bidder

a. The Owner will evaluate all Bids to determine the apparent low Bidder.

The apparent low Bidder is the Bidder meeting the mandatory bidder responsibility criteria and offering the lowest responsive Bid.

b. The lowest Bid will be determined by the sum of the Base Bid, with Bid Item price extensions corrected where necessary, plus any Alternates, Additives, and/or Deductives that the Owner decides to include in the Contract Price. Alternates, Additives, and/or Deductives may be selected in any order that the Owner determines to be within available funds.

mailto:FAS_PW_Admin@Seattle.gov

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c. The Owner will determine if the Bidder providing the lowest Bid meets the mandatory responsibility criteria specified in Paragraph 1.01.A.

d. Once the Owner has determined the apparent low Bidder, all Bidders will be notified through the City’s on-line bidding website.

4. Pre Award Information and Rights of the Owner

a. The apparent low Bidder must submit the SBRC described in Paragraph

1.01.B for Owner evaluation. The Owner will also evaluate if the supplemental responsibility criteria in Paragraph 1.01.A are met. In addition, the apparent low Bidder under consideration for Award may be required to furnish:

1) A complete statement as to the origin, composition, and manufacture of any and all Materials to be used in the project, together with samples which may in turn be subjected to tests to determine their quality and fitness for the Work, as provided for in the Contract.

2) A critical path schedule in the form required by the Engineer showing the order of the Work and the time required on the various phases of the Work.

3) A breakdown of costs assigned to any Bid Item or a schedule of values for lump sum Bids.

4) Any additional information requested by the Owner to understand…