PW1134-22 - Timber RFO 2021 VF - Minto.doc

MARION COUNTY PUBLIC WORKS

REQUEST FOR OFFERS

FOR PURCHASE OF RECOVERED TIMBER

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1. General Information Marion County Public Works (County) manages Minto County Park, located at 33200 N. Santiam Hwy SE, Gates OR 97346 (Park). In September 2020 the Beachie Creek Wildfire burned through the area and rendered the Park’s trees hazardous. These hazard trees have now been cut, stacked, and decked on site.

The County is soliciting offers for a third-party firm (Offeror) to purchase, load, and haul all decked timber off-site. Successful proposer will be required to remove all timber from the property within three months of full execution of the sale agreement.

Potential Offerors may visit the sites to inspect logs at any time. However, Offerors must email the point of contact listed herein to schedule a time for self-guided inspections due to current park closures. County staff will provide a method to access the park for self-guided inspections.

Further detailed analysis of timber is available in Exhibit B – Salvage Timber Assessment (Minto).

2. Submission of Offers All timber will be awarded to the highest Offeror. The successful Offeror shall purchase and remove the entire volume of timber at a price per unit based on quality; by 1,000 Board Feet (MBF) of Sawlog or by Ton of Pulp. Sawlog is expected to comprise approximately 90% of the decked timber and pulp is expected to comprise the remaining 10%. Bid price will include the loading and hauling of all purchased timber. Final amount due to county will be determined by bid price and destination Log Scaling Bureau reports. Offerors must remove all decked timber from the site, regardless of quality category.

Timber quality categories are defined as follows:

A. Sawlog:

All timber of a quality better than or equal to ‘sawlog’, as reported by destination scaler.

B. Pulp:

All timber of a quality less than ‘sawlog’, as reported by destination scaler.

All offers received by mail or delivery service must be plainly marked “Offer for Recovered Timber Sale” and include the Offeror’s name and address on the front of the envelope. Offers will be received until 1:00 PM on June 10, 2022. Offers shall be submitted via email, mail, or deliver to:

Marion County Public Works ATTN: Chalyce MacDonald 5155 Silverton Rd. NE Salem, OR 97305 PO_Contracts@co.marion.or.us Offers delivered by hand or delivery service shall be delivered to the same address during the normal business hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. Offers must be received prior to the deadline in order to be considered for award. County reserves the right to reject all offers at its sole discretion.

3. Requirements The Offeror shall be responsible for inspection of the site and for informing themselves of the conditions relating to the site. Adjustments to the price specified in the offer shall not be allowed. The successful Offeror(s) shall assume full responsibility for any damage to the site resulting from their actions.

The successful Offeror(s) must complete a purchase agreement with Marion County, and must provide all loading and hauling from the site. Following approval of the purchase agreement, the successful Offeror shall begin and complete loading and hauling of the timber within the agreed upon period outlined in the purchase agreement. All loading and hauling of timber must be complete prior to the expiration of the purchase agreement term. Sample Agreement is attached hereto as Exhibit A.

The successful Offeror shall carry automobile liability insurance of not less than a $500,000 per occurrence limit for any single claimant and not less than $1,000,000 per occurrence limit for multiple claimants, including coverage for owned, hired or non-owned vehicles, as applicable. Purchaser’s automobile liability insurance shall be evidenced by a certificate of insurance by an insurance company licensed to do business in the State of Oregon and provided to the County prior to the transport of purchased timber.

QUESTIONS AND PRE-OFFER INQUIRIES MAY BE ADDRESSED TO:

Chalyce MacDonald, Management Analyst Marion County Public Works

(503) 566-4139 Mailing and Delivery Address:

5155 Silverton Rd. NE Salem, OR 97305 EMAIL: CMacDonald@co.marion.or.us

MARION COUNTY PUBLIC WORKS

OFFER FORM

FOR

RECOVERED TIMBER SALE

OFFERS ARE DUE June 10, 2022 no later than 1:00 p.m.

PLEASE EMAIL, MAIL, OR HAND DELIVER OFFER FORMS TO:

Marion County Public Works Attn: Chalyce MacDonald 5155 Silverton Rd. NE Salem, OR 97305 PO_Contracts@co.marion.or.us Business Name: ________________________________________________________________ Name of Person Completing Form: _________________________________________________ Address: ______________________________________________________________________ City, State, ZIP: ________________________________________________________________ Phone: _______________________________________________________________________ Email: ________________________________________________________________________ Signature: ________________________________________________ Date: _______________

EXHIBIT A

MARION COUNTY PURCHASE AGREEMENT

SALE OF RECOVERED TIMBER

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THIS PURCHASE AGREEMENT is entered into by and between Marion County, a political subdivision of the State of Oregon, hereinafter called County, and Purchaser, hereinafter called Purchaser.

Purchaser agrees to purchase and pay the County as outlined in the attached Exhibit A, Request for Offers for Purchase of Recovered Timber, which is attached to and made a part of this agreement. The Purchaser agrees to pay to the County $______ per 1,000 Board Feet (MBF) of Sawlog quality timber and $_____ per MBF of Pulp quality timber.

1. Payment to County will be made upon receipt of invoice in accordance with the current Marion County fiscal policies and procedures. A lump sum Invoices shall be sent to Purchaser following receipt of all destination Log Scaling Bureau reports specifying log quality and quantity and upon verification from County that all decked timber has been removed from the site. Payment to County is due within 30 days of receipt of the invoice.

2. Purchaser will coordinate with the County on the pick-up, loading, and hauling of recovered timber from the Park as outlined in Exhibit A.

3. The Purchaser shall carry automobile liability insurance of not less than a $500,000 per occurrence limit for any single claimant and not less than $1,000,000 per occurrence limit for multiple claimants, including coverage for owned, hired or non-owned vehicles, as applicable. Purchaser’s automobile liability insurance shall be evidenced by a certificate of insurance by an insurance company licensed to do business in the State of Oregon and provided to the County prior to the transport of purchased timber.

4. The County, pursuant to applicable provisions of ORS 30.260 to 30.300, maintains a self-insurance program that provides property damage and personal injury coverage.

5. This agreement may be terminated with or without cause with 30 day's written notice by either party and delivered by certified mail.

SIGNATURE PAGE

SALE OF RECOVERED TIMBER

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MARION COUNTY SIGNATURES

BOARD OF COMMISSIONERS:

Chair

Date

Commissioner

Date

Commissioner

Date

Authorized Signature:

Department Director or designee Date

Chief Administrative Officer

Reviewed by Signature:

Marion County Legal Counsel

Reviewed by Signature:

Marion County Contracts & Procurement

[CONTRACTOR] SIGNATURE

Title: __________________________________

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