PW INVITATION TO BID

CITY OF SPOKANE - PURCHASING

915 N Nelson St.

Spokane, Washington 99202

(509) 625-6527

PW ITB NUMBER: 6620-26 PROPOSAL DUE DATE: TUESDAY,

10/13/2026

TITLE: Purchase and Installation of Replacement Refrigeration Components for Police Evidence Refrigerator Units

BID COORDINATOR: Katie Archer, City of Spokane Purchasing Department

MANDATORY PRE-BID MEETING:

THURSDAY, 10/01/2026

10:00 AM

Spokane Police Property Facility 4010 E Alki Ave, Spokane, WA 99202

QUESTION DEADLINE:

MONDAY, 10/05/2026

TIME: 11:00AM

TIME: 11:00 AM

BID SUBMITTAL:

All Bids shall be submitted electronically through the ProcureWare online procurement system portal:

https://spokane.procureware.com before the due date and time.

BID SUBMITTED BY:

COMPANY

MAILING ADDRESS

PHYSICAL ADDRESS

PHONE NUMBER

E-MAIL ADDRESS

CITY OF SPOKANE

REQUEST FOR PUBLIC WORKS BID

USING AIA FORM A201 – 2007

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

REVISED MARCH 18, 2014

INSTRUCTIONS TO BIDDERS

MANDATORY PRE-SUBMITTAL CONFERENCE. A pre-submittal conference will be held at 10:00 am on Thursday, October 01, 2026, located at 4010 E Alki Ave, Spokane, WA 99202. A representative from your company must be present to sign the sign-in sheet in order for your bid to be considered responsive. Subcontractors are not required to attend.

1. SUBMISSION OF BIDS.

Bid Responses shall be submitted electronically through the City of Spokane’s bidding portal: https://spokane.procureware.com on or before the Due Date and time mentioned above. Hard, e-mailed or faxed copies and/or late bids shall not be accepted.

The City of Spokane is not responsible for bids electronically submitted late. It is the responsibility of the Bidder to be sure the bids are electronically submitted sufficiently ahead of time to be received no later than 1:00 p.m. on the bid opening date.

Sealed Bids will be opened at the 11:15 a.m. public bid opening via Teams meeting on Tuesday, October 13, 2026.

To participate in bid opening, please visit the City’s website at https://my.spokanecity.org/administrative/purchasing/ for the link to attend virtually and/or the number to attend by telephone.

2. BIDDERS' REPRESENTATION.

Each bidder by making its bid represents that it has read and understands the bidding documents. Each bidder by making its bid represents that it has visited the site and familiarized itself with the local conditions under which the work is to be performed.

3. SUBSTITUTIONS.

A. Each bidder represents that its bid is based upon the materials and equipment described in the bidding documents.

B. No substitution will be considered unless written request has been submitted through the clarification tab in ProcureWare before the clarification deadline passes. Each request shall include a complete description of the proposed substitute, the name of the material or equipment for which it is to be substituted, manufacturer, warranty, availability of qualified and trained installers, drawings, cuts, performance and test data and any other data or information necessary for a complete evaluation.

C. If the City department representative approves any proposed substitution, the approval will be set forth in an addendum

4. INTERPRETATION.

If a bidder discovers any errors, discrepancies or omissions in the bid specifications, or has any questions about the specifications, it shall notify the City department representative in writing. Any addenda issued by the City will be incorporated into the contract.

5. WITHDRAWAL OF BIDS.

The bidder may make written request to the City for withdrawal of a sealed electronic bid prior to the scheduled opening. Unless otherwise specified, no bid may be withdrawn for a minimum of sixty (60) calendar days after the opening date.

6. BIDDER PREQUALIFICATION.

Prior to the award of contract, the apparent successful bidder shall be required to submit evidence of sufficient facilities, equipment, workers with formal and verifiable experience and training in landfill repairs and /or construction projects of similar type and equivalent or larger nature, size, and scope to this project as outlined in detail within project technical specifications, unless waived by the City.

7. BID SECURITY.

The bid shall be accompanied by a bid bond bound to the City of Spokane, in an amount of not less than five percent (5%) of the total bid amount. Bid bonds must be by a surety company authorized to do business as a surety in Washington State. As soon as the bid prices have been compared, the City will release the bid security of all except the three

(3) lowest responsible bidders. When the construction agreement is signed and returned with executed payment and performance bonds, the other bid security will be released.

8. AWARD OF CONTRACT.

Award of contract, when made by the City, will be to the lowest responsive responsible bidder. Unsuccessful bidders will not automatically be notified of results. The City of Spokane will only accept bids from prime/general contractors bidding the complete scope of work. The City will not directly contract with any subcontractors. Subcontractors must work with a prime/general contractor intending to bid on this project.

9. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS.

A. In accordance with RCW 39.04.380 effective March 30, 2012, the City of Spokane is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor. A nonresident contractor from a state that provides a percentage bid preference means a contractor that: a) is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts; and b) at the time of bidding on a public works project, does not have a physical office located in Washington.

B. The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor's business entity was formed. All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in- state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award.

C. This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

10. BIDDER RESPONSIBILITY CRITERIA (MANDATORY).

Before award, the bidder must meet the following mandatory bidder responsibility criteria to be considered a responsible bidder. The bidder may be required by the Owner to submit documentation demonstrating compliance with the criteria. The bidder must:

A. Have a current certificate of registration as a contractor in compliance with chapter

18.27 RCW, which must have been in effect at the time of bid submittal;

B. Have a current Washington Unified Business Identifier (UBI) number;

C. If applicable:

1) Have Industrial Insurance (workers’ compensation) coverage for the bidder’s employees working in Washington, as required in title 51 RCW;

2) Have a Washington Employment Security Department number, as required in title 50 RCW;

3) Have a Washington Department of Revenue state excise tax registration number, as required in title 82 RCW.

D. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

E. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation; and

F. Until December 31, 2013, not have violated RCW 39.04.370 “Off-Site Prefabricated

Non-Standard Project Specific Items” reporting requirements more than one time as determined by the department of labor and industries.

G. Before award of a public works contract, the bidder under consideration for award of a public works project must submit to the public agency a sworn statement that they have not willfully violated wage payment laws within the past three years in order to be considered a responsible bidder. (See RCW 39.04.350 as modified by SSB 5301, Laws of 2017, ch. 258.).

H. Shall affirm and certify that they will not violate any local, state, or federal labor laws or standards during the course of performing work under the City contract.

I. Shall affirm and certify that the bidder will comply with and notify its principals and subcontractors of the provisions of the Spokane Fair Elections Code, chapter 01.07, SMC

J. As of July 1, 2019, have fulfilled the Department of Labor and Industries’ Public

Works and Prevailing Wage Training Requirement before bidding and/or performing work on public works projects under RCW 39.04.350 and RCW

39.06.020 by either of the following:

• Received training on the requirements related to public works and prevailing wage under chapter RCW 39.04.350 and chapter 39.12; or

• Be certified exempt by the Department of Labor and Industries by having completed three or more public work projects and have a had a valid business license in Washington for three or more years.

This verification requirement and responsibility criteria must be included in any subcontract at every tier for the public works project.

11. BIDDER RESPONSIBILITY CRITERIA (SUPPLEMENTAL).

A bidder will be deemed not responsible if:

A. the bidder does not meet the mandatory bidder responsibility criteria in SMC7.06.500 and RCW 39.04.350(1), as amended; or

B. the bidder does not meet the supplemental bidder responsibility criteria as shown in these bid specifications. The bidder may be required by the City to submit documentation demonstrating compliance with the criteria.

If a potential bidder believes that the supplemental bidder responsibility criteria will exclude it from bidding, it may request the City to consider modifying the criteria. Any request shall be submitted to the Purchasing Department no later than five (5) days before the bid opening. The City shall evaluate any such request, and if a decision is made by the City to modify the criteria, the modification shall be communicated to all bidders and plan holders via the issuance of an addendum to the bidding documents. Likewise, in the event the City decides not to modify the criteria, it will endeavor to notify the requesting bidder of its decision.

As evidence that the Bidder meets the supplemental bidder responsibility criteria, the apparent lowest Bidder shall submit to the City within twenty-four (24) hours of the notification time the completed supplementary bidder responsibility form with any required documentation. The City reserves the right to request this documentation from other bidders as well, and to request further documentation as needed to assess the bidder’s responsibility.

The basis for evaluation of bidder compliance with the supplemental criteria shall be any documents or facts obtained by the City (whether from the bidder or third parties) which any reasonable owner would rely on for determining compliance. Determinations of responsibility or non-responsibility of a bidder due to the supplemental criteria shall be based on a review of all the supplemental criteria factors as a whole with no single item being determinative.

If the City determines the low bidder does not meet either the mandatory bidder criteria or the supplemental bidder criteria and is therefore not a responsible bidder, the Contracting Agency shall notify the bidder in writing with reasons for the determination. If the bidder disagrees with this determination, it will have a minimum of three (3) business days from receiving the determination to submit additional written information to the City. The City will consider any timely submitted additional information received from the bidder before issuing its subsequent determination. If the bidder disagrees with the City’s subsequent determination it may appeal the determination to the Mayor or designee in writing within two (2) business days of receiving the City’s determination. If the final appeal affirms that the bidder is not responsible, the City will not execute a contract with any other bidder until at least two (2) business days after the bidder determined to be not responsible has received the final determination.

12. BIDDING ERRORS.

Unit pricing will prevail in the circumstances of unit and extension pricing discrepancies.

When, after the opening and tabulation of Bids, a Bidder claims error, and requests to be relieved of award, he will be required to promptly present certified work sheets. The Purchaser will review the work sheets and if the Purchaser is convinced, by clear and convincing evidence, that an honest, mathematically excusable error or critical omission of costs has been made, the Bidder may be relieved of his Bid.

13. REJECTION OF BIDS.

The City reserves the right to reject any or all bids, to waive minor deviations from the specifications, to waive minor informalities in bidding, whenever it is in the City's best interest, and to accept or reject all or part of this Request for Bids, at the prices shown.

14. CONTRACTOR REGISTRATION.

The City is prohibited from executing a contract with a contractor who is not registered or licensed as required by state law.

15. EXECUTION OF CONTRACT.

Within ten (10) days of contract award, the Contractor shall sign and return to the City an executed copy of the contract and payment/performance bonds and approved evidence of insurance unless otherwise mutually agreed by the City and Contractor.

16. FEDERAL FUNDING.

This project is funded by Department of Justice pass through funds, administered by the Washington State Attorney General’s Office. Contractors are warned to take into consideration applicable federal requirements, including federal and state prevailing wages, in making their Bid and performing the work. Refer to section 17 for federal provisions.

17. FEDERAL STATE PREVAILING WAGE.

This scope of work for this project is governed under Washington State prevailing wage rules under RCW 39.12 and Federal Davis Bacon rules as defined in Appendix C of project specifications.

18. PREVAILING WAGES-FEDERAL ASSISTED CONSTRUCTION – DAVIS BACON

WAGES

a. Minimum wages paid by the Contractor will be determined by the federal Secretary of Labor under the Davis Bacon Act, 40 USC 276(a). In the event the Washington State minimum prevailing wage rate exceeds the Department of Labor rate for a specific classification or trade, the conflict will be resolved by applying the higher rate.

b. As the successful Bidder and its subcontractors will be held responsible for paying the prevailing wages, it is imperative that all contractors familiarize themselves with the current wage rates before submitting bids based on these specifications.

c. Questions about current federal prevailing wage data may be directed to the Agency or the Washington State Department of Labor and Industries at (360) 902-5335.

d. If apprentices are to be used, they must be registered with the State Apprenticeship Council; otherwise, they are to be paid prevailing journeyman wages. A copy of apprentice certification must be submitted with certified payroll for each apprentice worker.

19. FEDERAL LABOR STANDARDS

The Contractor and all subcontractors shall comply with Federal Fair Labor Standards Act (FLSA) and the attached U.S. Department of Housing and Urban Development’s Federal Labor Standards (HUD Form 4010).

20. DEBARMENT

The Contractor shall be in compliance with and shall not contract with individuals or organizations which are debarred, suspended, or otherwise excluded from or ineligible from participation in Federal Assistance Programs under Executive Order 12549 and “Debarment and Suspension” codified at 29 CFR part 98.

21. CONFLICT OF INTEREST

Pursuant to 24 CFR 57-.611, the Contractor certifies that no person (1) who is an employee, agent, consultant, officer or elected or appointed official of the Contractor, or any designated public agencies, or any subrecipient which is receiving HUD funds and (2) who exercises or has exercised any functions or responsibilities with respect to HUD assisted activities or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure and for one

(1) year thereafter.

22. NONDISCRIMINATION.

No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Contract because of age, sex, race, color, religion, creed, marital status, familial status, sexual orientation including gender expression or gender identity, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, or use of a service animal by a person with disabilities. The Contractor agrees to comply with, and to require that all subcontractors comply with, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act, as applicable to the Contractor.

23. TRAFFICKING VICTIMS PROTECTION ACT.

Contractor will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in

24. ELECTRONIC BID INSTRUCTIONS.

Bidders must go online to the City’s Bidding Portal (https://spokane.procureware.com) to submit bid prices and other documentation as requested. Bidders are asked to read the Welcome Screen and register if they have not done so previously. Once on the bidding portal, follow the steps below to enter the electronic bid:

I. Click on “Bids” located on the left-hand column.

II. Find the applicable project and click the “Project Number”.

III. Click on the “Response” tab.

IV. In the “Questions” tab, upload required scanned documents into the bid portal by clicking on

“Browse” for each item.

V. Click on the “Pricing” tab and enter pricing as requested. A “Comment” field is available if needed.

VI. Once both the Questions and Pricing information has been entered, the yellow “Question

Response and Pricing Response” information message will change from incomplete to complete. Then the “Submit” button will become available.

VII.Click the “Submit Bid” button and review the terms and conditions, popup window that appears. If you agree to the terms and conditions, click the “I Accept and Submit this Bid” button.

VIII. If you want to remove your bid, click the red “Withdraw Bid” button in the “Response” tab for the appropriate bid.

25. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE.

All materials submitted to the City in response to this competitive procurement shall become the property of the City.

All materials received by the City are public records and are subject to being released pursuant to a valid public records request. Washington state law mandates that all documents used, received, or produced by a governmental entity are presumptively public records, and there are few exemptions. RCW Ch. 41.56.

When responding to this competitive procurement, please consider that what you submit will be a public record. If you believe that some part of your response constitutes legally protected proprietary information, you MUST submit those portions of your response as a separate part of your response, and you MUST label it as “PROPRIETARY INFORMATION.” If a valid public records request is then received by the City for this information, you will be given notice and a 10-day opportunity to go to court to obtain an injunction to prevent the City from releasing this part of your response. If no injunction is obtained, the City is legally required to release the records.

The City will neither look for nor honor any claims of “proprietary information” that are not within the separate part of your response.

26. INSURANCE REQUIREMENTS

During the period of the Agreement, the company shall maintain in force at its own expense, each insurance noted below with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW:

a. Worker's Compensation Insurance in compliance with RCW 51, which requires subject employers to provide Worker’s Compensation coverage for all their subject workers and Employers Liability Insurance (Stop Gap) in the amount of $1,000,000.

b. General Liability Insurance on an occurrence basis, of not less than $1,000,000 each occurrence/$2,000,000 aggregate for bodily injury and property damage. It shall include contractual liability coverage for the indemnity provided under this Agreement. It shall provide that the City, its officers and employees are additional insureds but only with respect to the Company’s services to be provided under this Agreement.

i. Acceptable supplementary Umbrella insurance coverage combined with Company’s General Liability insurance policy must be a minimum of $1,000,000, in order to meet the insurance coverage limits required in this Agreement; and

c. Automobile Liability Insurance with a combined single limit, or the equivalent of not less than $1,000,000.0 each accident for bodily injury and property damage, including coverage for owned, hired and non-owned vehicles.

There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty (30) days written notice from the Company or its insurer(s) to the City. Except with regard to Professional Liability (when required) and Worker’s Compensation Insurance, each of the policies shall endorse the City of Spokane as an “Additional Insured” specifically for Company’s services under this Agreement, as well as all of the parties who are additional insureds, and include applicable policy endorsements, the thirty (30) day cancellation clause, and the deduction or retention level.

The Company shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. As evidence of the insurance coverage(s) required by this Agreement, the Company shall furnish acceptable Certificates of Insurance (COI) upon request by the City.

SCOPE OF WORK

This project will address the replacement of the refrigeration equipment identified below for both stand-alone refrigeration systems housed within the Police Evidence Facility located at 4010 E Alki Ave, Spokane, WA 99202.

There shall be two separate systems installed, each single unit will be capable of maintaining the entire load.

They shall be capable of automatically alternating from one unit to the other daily to share the wear on the equipment, always maintaining a temperature of between 35-37 degrees Freiheit. If one unit fails then the other will need to come on automatically, to ensure the cooler maintains proper temperature.

There shall be two evaporators per condenser, installed on the opposite wall for the best coverage.

Work must be completed on only one refrigeration system at a time, keeping the other system running and maintaining the cooler continuously between 35 – 37 degrees Freiheit to always ensure proper storage of evidence.

The two systems shall communicate so the cooler can be monitored remotely. This cooler is considered high use; the door will be opened many times during the day.

• Contractor shall be responsible for decommissioning, demolition, and proper disposal of all existing refrigeration components identified for replacement.

• Contractor shall be responsible for securing all permits, permit drawings, etc necessary for the completion of this work.

• Contractor shall provide all labor, materials, equipment, testing, necessary additional piping, fittings, etc, and recommended commissioning necessary for installation of the specified equipment.

• Contractor shall have all appropriate licenses and training to complete this work.

• The anticipated notice to proceed date is November 06, 2026.

• Due to Federal grant funding deadlines, the work shall ideally be completed and invoiced by December 11, 2026.

Contractor shall provide the following equipment (or approved equals) for installation

• 2 QTY BOHN BCH0035MBACZC0284: SCROLL ODU 3-1/2HP MT R404A R407A/C R448A 208/230-

1 W/LL DRIER & SIGHT GLASS

• 2 QTY BOHN BEL0125AS6AMA: 115 VOLT INTELLIGEN W/CARD & MULTI SYS CARD

• 2QTY BOHN BEL0125AS6AMAB0200: LOW PROFILE INTELLIGEN AIR DEFR EVAP

R404A/R448A/R449A 115-1 2-SPD EC MOTOR

If Contractor intends to bid equipment other than the specified part numbers, approval must be requested through the Clarification tab in ProcureWare during the designated clarification period. The request shall include detailed information on the proposed equipment, including manufacturer, specifications and model numbers.

Contractor is required to upload a technical specification sheet for the equipment proposed when submitting a bid, regardless of whether the specified part numbers or approved equals are proposed.

Criminal Justice Information Services Requirements Due to the nature of our offices, we are considered secure locations according to the Washington State Patrol ACCESS division which manages the security of Criminal Justice Information. Any unescorted vendor must be fingerprinted and his or her background check completed prior to working in our building. In addition to this, individuals must also complete Criminal Justice Security Awareness Training and be certified in Security and Privacy: Basic Role. This certification allows for "unescorted access to physically secured location". This training is coordinated by our office. If awarded the bid, we will work with your employees for fingerprinting and background checks. The security training will include an online presentation and short quiz taking about 30-40 minutes total.

Each employee identified to work on site must begin the fingerprinting and background process within 5 calendar days of the posted notice of intent to award date.

Attachments:

• Bid Proposal Pages(to be completed and uploaded in ProcureWare)

• Subcontractor List (to be completed and uploaded in ProcureWare)

• Bid Bond Form (to be completed and uploaded in ProcureWare)

• Supplemental Bidder Responsibility Criteria & Work Experience Form (to be completed upon request or optionally uploaded in ProcureWare at time of bid submittal)

• Minority and Women’s Business Enterprise Goals and Utilization Forms (Optional Completion)

• Certification Regarding Lobbying Form – (to be completed and uploaded in ProcureWare)

• AIA General Conditions

THESE NEXT THREE BID PROPOSAL PAGES MUST BE COMPLETED AND UPLOADED INTO THE

CITY OF SPOKANE’S ELECTRONIC BIDDING SYSTEM AND INFORMATION MUST BE SUBMITTED

ONLINE PER INSTRUCTIONS TO BIDDERS PARAGRAPH #24.

BID PROPOSAL

To: Honorable Mayor Members of the City Council City of Spokane, Washington

PROJECT: PW ITB 6620-26 Purchase and Installation of Replacement Refrigeration Components for Police Evidence Refrigerator Units

BIDDER'S DECLARATION.

The undersigned bidder certifies that it has examined the site, read, and understands the specifications for the above project, and agrees to comply with all applicable federal, state and local laws and regulations. The bidder is advised that by signature of this bid proposal it has acknowledged all bid requirements and signed all certificates contained herein.

BID OFFER.

The price(s) listed in this bid proposal is tendered as an offer to furnish all labor, materials, equipment, and supervision required to complete the proposed project in strict accordance with the contract documents. The bidder proposes to do the project at the following price:

Removal and disposal of Existing Refrigeration Equipment and Installation of Replacement Equipment (Public Works) $____________________

Purchase of Specified Equipment $___________________

TOTAL BASE BID PRICE $

SALES TAX $________________

TOTAL BASE BID, PLUS SALES TAX $ _________________

The Bidder agrees that its Bid will NOT be withdrawn for a minimum of sixty (60) calendar days after the stated bid due date.

ADDENDA.

The undersigned acknowledges receipt of addenda number(s) and agrees that their requirements have been included in this bid proposal.

CONTRACT COMPLETION TIME.

The bidder agrees to start the work under this contract within ten (10) days of the Notice to Proceed and to substantially complete the specified work by December 11, 2026.

LIQUIDATED DAMAGES.

In the event the bidder is awarded the contract and fails to complete the work within the time limit or any agreed upon time extensions, liquidated damages shall be paid to the City of Spokane in the amount of one thousand dollars ($0.00) per calendar day until the work is satisfactorily completed.

BIDDER RESPONSIBILITY.

Washington State Contractor’s Registration No.

(Must be in effect at time of bid submittal)

U.B.I. Number

Washington Employment Security Department Number

Washington Excise Tax Registration Number

City of Spokane Business License Number (The successful bidder and all subcontractors shall be licensed or have applied for a license to do business in the City of Spokane prior to proceeding with the proposed project.)

BID SECURITY.

A bid security in the amount of FIVE PERCENT (5%) of the total project bid as indicated above, is attached to this bid proposal. If the bidder is awarded the contract and fails to enter into a construction contract and/or furnish payment / performance bond(s) and proof of insurance within the required time period, the bid security shall be forfeited to the City of Spokane.

NON-COLLUSION.

The undersigned authorized representative of the undersigned firm, being first sworn on oath, certifies that the firm has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this bid proposal is submitted.

Name of Bidder:

Signature of Bidder's Authorized Representative

Title

Address

Phone

IF INDIVIDUAL

Signed and Sworn To (or Affirmed) Before Me On date

(Seal Or Stamp)

Signature of Notary Public

My appointment expires

IF PARTNERSHIP

I certify that I know or have satisfactory evidence that the above named person signed this bid proposal, on oath stated that he/she was authorized to sign it and acknowledged it as the partner(s) of the bidder, a partnership, to be the free and voluntary act of such party for the uses and purposes herein mentioned.

Signature of Notary Public

IF CORPORATION

I certify that I know or have satisfactory evidence that the above named person signed this bid proposal, on oath stated that he/she was authorized to sign it and acknowledged it as the representative of the bidder, a corporation, to be the free and voluntary act of such party for the uses and purposes herein mentioned.

Signature of Notary Public

THIS FORM MUST BE COMPLETED AND UPLOADED INTO THE CITY OF SPOKANE’S ELECTRONIC BIDDING

SYSTEM.

SUBCONTRACTOR LIST

PW ITB 6620-26 Purchase and Installation of Replacement Refrigeration Components for Police Evidence Refrigerator Units

IMPORTANT: REFER TO SECTION 5.2.1 OF THE SUPPLEMENTAL CONDITIONS FOR

INSTRUCTIONS ON COMPLETING THE SUBCONTRACTOR LIST (use additional pages if necessary):

CONTRACTOR/SUPPLIER _____________________________________________________

TYPE OF WORK/BID ITEM _________________________________________________

AMOUNT _______________________________________________________________

CONTRACTOR'S REGISTRATION NO. _______________________________________

CONTRACTOR/SUPPLIER _____________________________________________________

TYPE OF WORK/BID ITEM _________________________________________________

AMOUNT _______________________________________________________________

CONTRACTOR'S REGISTRATION NO. _______________________________________

CONTRACTOR/SUPPLIER _____________________________________________________

TYPE OF WORK/BID ITEM _________________________________________________

AMOUNT _______________________________________________________________

CONTRACTOR'S REGISTRATION NO. _______________________________________

CONTRACTOR/SUPPLIER _____________________________________________________

TYPE OF WORK/BID ITEM _________________________________________________

AMOUNT _______________________________________________________________

CONTRACTOR'S REGISTRATION NO. _______________________________________

_________ NO SUBCONTRACTORS WILL BE USED ON THIS PROJECT

MINORITY AND WOMEN’S BUSINESS ENTERPRISE GOALS

The City of Spokane has established laudatory goals for the procurement of supplies, materials and services, or for subcontracting work for this project from Minority Business Enterprises (MBE) and Women's Business Enterprises (WBE) as follows:

• MBE GOAL OF TEN PERCENT OF THE TOTAL PROJECT BID AMOUNT

• WBE GOAL OF SIX PERCENT OF THE TOTAL PROJECT BID AMOUNT

The current list of the Washington State Office of Minority and Women's Business Enterprises shall be used for all public works construction projects administered by the City.

ACHIEVEMENT OF THE ABOVE GOALS IS ENCOURAGED. WHETHER OR NOT THE

BIDDER ATTAINS THE ABOVE SPECIFIED GOALS WILL NOT BE USED TO DETERMINE

THE RESPONSIVENESS OF THE BIDDER'S BID PROPOSAL.

The bidder shall take the following affirmative steps in considering award of subcontracts to the fullest extent possible to qualified minority and women owned businesses:

(1) including qualified minority and women's businesses on solicitation lists;

(2) ensuring that minority and women's businesses are solicited whenever they are potential sources;

(3) dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of minority and women's businesses;

(4) establishing delivery schedules, where requirements of the work permit, which will encourage participation of minority and women's businesses;

(5) using the services and assistance of the Small Business Administration and the Washington State Office of Minority and Women's Business Enterprise as appropriate.

THIS FORM IS OPTIONAL USE

MINORITY AND WOMEN'S BUSINESS ENTERPRISE UTILIZATION

The bidder has contacted minority and women's business enterprises (MBE/WBE) and, if the successful bidder on this project, it may award subcontracts to or enter into supply agreements with the following firms as indicated (use additional sheets if necessary):

NAME OF MBE/WBE* IDENTIFICATION & VALUE OF

WA. STATE CERTIFICATION NO. SUBCONTRACTS / SUPPLIES

Mr./ Mrs./ Ms. has been designated as the liaison officer for the administration of the dollar value of contract work to be performed by MBE/WBE firms.

MINORITY BUSINESS

SUBCONTRACTING GOAL $ MBE TOTAL $

WOMEN'S BUSINESS

SUBCONTRACTING GOAL

WBE TOTAL

COMBINATION GOAL: $ MBE/WBE TOTAL $

*Designate MBE or WBE

BID BOND

We, as Principal, and as Surety, are held and firmly bound unto the CITY OF SPOKANE, a Washington State municipal corporation, in the penal sum of FIVE PERCENT (5%) OF THE TOTAL AMOUNT BID, for the payment of which we jointly and severally bind ourselves, and our legal representatives and successors.

THE CONDITIONS OF THE OBLIGATION are that if the City of Spokane shall make timely award to the Principal for THE

PW ITB 6620-26 Purchase and Installation of Replacement Refrigeration

Components for Police Evidence Refrigerator Units according to the terms of the bid made by the Principal; and the Principal shall, within the specified time, enter into a contract with the City of Spokane and furnish bond(s) acceptable to the City, if required, then this obligation shall be null and void; otherwise, it shall remain in full force and effect; but in no event will the surety's liability exceed this bond's face amount.

SIGNED AND SEALED on

AS PRINCIPAL

By:

Title:

A valid POWER OF ATTORNEY must AS SURETY accompany this bond.

By:

Attorney in Fact

CERTIFICATION REGARDING LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents of all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub- recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, United States Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Organization:

Street address:

City, State, Zip:

CERTIFIED BY: (type or print)

TITLE:

(signature) (date)

Approved by OMB

0348-0046

Disclosure of Lobbying Activities

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

(See reverse for public burden disclosure)

1. Type of Federal Action:

a. contract

b. grant

c. cooperative agreement

d. loan

e. loan guarantee

f. loan insurance

2. Status of Federal Action:

a. bid/offer/application

b. initial award

c. post-award

3. Report Type:

a. initial filing

b. material change

For material change only: Year quarter Date of last report

4. Name and Address of Reporting Entity:

Prime Subawardee

Tier , if Known:

Congressional District, if known:

5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency:

7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number, if known:

9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant

(if individual, last name, first name, MI):

b. Individuals Performing Services (including address if different from No. 10a)

(last name, first name, MI):

11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31

U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature:

Print

Name:

Title:

Telephone No.: Date:

Federal Use Only

Authorized for Local Reproduction

Standard Form - LLL (Rev. 7-97)

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient.

Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of

Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for

Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., “RFP-DE-90-001.”

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).

11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046.

Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503