PW - 107327 RFQ - 50 YEAR WATER DEMAND PROJECTIONS AND ANALYSIS.pdf

REQUEST FOR QUALIFICATIONS

CITY OF FORT WORTH WATER DEPARTMENT

50 YEAR WATER DEMAND PROJECTIONS AND ANALYSIS

Project Number 107327

The City of Fort Worth Water Department (FWWD) is a regional water provider serving more than 1.4 million people. In addition to providing retail service to the City’s approximately 1 million residents, the department also provides wholesale water services to 33 customer entities throughout the region.

FWWD is undergoing long term planning to better understand its ultimate potable water treatment and transmission capacity needs. FWWD requests statements of qualification from consultants for the purpose of developing long-range water usage and demand projections for its entire service area, including all of the current Fort Worth Certificate of Convenience and Necessity (CCN) and current customer entity CCNs. The selected consultant will develop water demand projections for a 50-year planning horizon using historical water use, population and employment projections, development patterns, customer characteristics, conservation trends, climate and weather variability, and other relevant factors.

The Request for Qualifications (RFQ) and related information may be examined or obtained online through Bonfire, the City’s procurement portal by visiting https://fortworthtexas.bonfirehub.com/opportunities/257303

Key Project Tasks

The scope of services is anticipated to include, but not necessarily limited to, the following tasks:

1. Project Management and Coordination Conduct project kickoƯ meeting to confirm objectives, available data, methodology, schedule, deliverables, and key assumptions Facilitate periodic project meetings and technical workshops with Water

Department staƯ and City of Fort Worth Planning “Lab” staƯ (FWLab) Coordinate with wholesale customer entities through customer surveys and follow-up discussions as appropriate Document significant assumptions, methodologies, data limitations, and decisions made during the development of the projections

2. Data Collection and Evaluation

Compile, review and evaluate available information relevant to historical and future water use. Data may include:

o Historical monthly and annual water production and overall consumption o Customer classifications and their historical demands o Wholesale customer historical demands and projections o Population and household estimates for both retail and wholesale areas o Employment population for both retail and wholesale areas o Large water volume customers o Development activity, including approved studies and agreements o Current and future land-use and zoning information o Historical precipitation and rainfall o Water conservation programs and historical conservation impacts o Water wholesale agreements and CCN boundaries o Existing regional and state water demand projections o Relevant master plans including water master plans, impact fee studies, and regional planning documents Evaluate the quality, consistency, and suitability of available data and identify limitations that may aƯect the projections

3. Historical Water Use Analysis

Conduct a twenty-year review to establish baseline condition and identify trends and relationships influencing demand

Review average day demands, peak demands, and seasonal variations.

Establish weather sensitive variations versus regular domestic usage Identify trends in usage by various customer classes Highlight weather-sensitive variations versus non-weather-sensitive changes. Normalize demands, where possible, to weather patterns Review trends in water use and customer behavior, including established eƯects of conservations programs, plumbing code changes, irrigation practices, rate structure changes towards conservation pricing, and other eƯiciency improvements

4. Retail Service Area and Population Projections Work with the City of Fort Worth FWLab Department to identify the zoning and population projections for the current CCN Forecast household and population growth Forecast non-residential / employment growth

Reconcile diƯerences in available forecasts from groups such as City FWLab and other regional and state agencies

Identify large and emerging water users

5. Wholesale Customer Service Area and Population Projections

Develop and submit questionnaires to Wholesale customers to aid in data collection and analysis. Review answers for consistency with historical trends and ensure reasonable assumptions.

Conduct analysis for each wholesale customer consistent with the analysis performed for the retail service area

6. Water Demand Projections Develop long-range retail and wholesale water demand projections for the following time intervals:

o 5-year o 10-year o 20-year o 30-year o 50-year

Include projections related to the following:

o Annual water demand o Average day demand o Maximum day demand o Peak seasonal demand o Changes in future peaking factors compared to current and historical factors Project usages among various customer classes Distinguish demand changes between population and employment growth versus changes due to water-intensity or conservation measures Highlight the potential for climactic changes and how changes in precipitation levels, average temperatures, and other factors would aƯect projections

Given the length of the planning horizon, develop and evaluate multiple demand scenarios that reflect reasonable variations in population and employment growth, water use rates, conservation practices, and other relevant factors. Focus the analysis on variables with the greatest potential impact on projected water demands

Compare and contrast forecasts with other relevant forecasts prepared by other entities, including Tarrant Regional Water District and Texas Water Development Board

7. Deliverables Technical memorandum documenting historical water analysis All wholesale customer questionnaires GIS-compatible data delivery as relevant Forecast models in Excel or similar format with documentation or user-guide for utilizing the models Final Report implementing all findings and analysis o Include Key Performance Indicators the City should track Final Presentation to summarize all findings

Schedule

The selected consultant shall commence work upon execution of the agreement and issuance of a Notice to Proceed. The term of the agreement is anticipated to be one year.

General Qualification Requirements

All submissions in response to this RFQ should comply with the requirements described herein and shall include the following items:

Packet Submittal: Firms must submit a qualifications packet meeting the requirements contained herein. The submittal packet shall introduce the project team, detail the applicable experience of the firm, team, and any subconsultants, and describe how that experience will benefit the City on the identified project. A transmittal letter on company letterhead should also be included and provide contact information for the firm’s primary representative.

Submittal Requirements

One electronic copy (PDF) of the RFQ shall be uploaded to https://fortworthtexas.bonfirehub.com/opportunities/257303 no later than November 9, 2026. Submittals received after the stated deadline shall be rejected as non-responsive.

Your submission must be uploaded, finalized, and submitted prior to the project’s posted due date. The City strongly recommends allowing suƯicient time to complete the uploading process and finalize the submission. Uploading large documents may require additional time depending on file size and internet connection speed. Electronic submission is subject to electronic interface latency, which can result in transmission delays. All bidders or proposers assume the risk of late transmission/ submission. The City shall not be held liable if an interested bidder or proposer is unable to submit a complete bid/response before the published deadline due to transmission delays or any other technical issues or obstructions.

The City strongly recommends allowing suƯicient time to complete the submission process to begin the uploading process and to finalize your submission to give adequate time in the event an issue arises.

Evaluation Criteria

Qualifications submitted in response to this RFQ should comply with the requirements described herein and should include the following items:

Project Team and Key Professional Resumes Project Schedule and Availability Experience with Related Projects and References

Total length of the qualifications submitted should not exceed 20 pages.

Additional Information:

Conflict of Interest Disclosure Requirement

Pursuant to Chapter 176 of the Texas Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity must disclose certain relationships and aƯiliations that may create a conflict of interest. The required Questionnaire Form CIQ must be filed with the Fort Worth City Secretary in accordance with Chapter 176 requirements.

Form 1295

All contractors are required to complete and notarize the Certificate of Interested Parties Form 1295 and submit the form to the Project Manager before the contract will be presented to City Council. The form must be completed electronically through the Texas Ethics Commission website.

Small Business Program

This will be exempt from the Small Business Program Ordinance 27832-08-2025 under 21-7

(b) Professional Services subject to procurement under Chapter 2254 of the Texas Government Code

Deadline for Submission of Questions and Clarification

The deadline for submission of questions or requests for clarification will be identified in the solicitation posting. All interested firms seeking additional information, addenda, or clarifications shall submit questions through the City’s procurement portal.

Budget

The budget for this contract is not to exceed $180,000

Support

For technical questions about the Euna Portal, visit Euna’s help forum at https://vendorsupport.gobonfire.com/hc/en-us or contact the Euna support team at Support@GoBonfire.com or by calling 1-800-354-8010. To get started with Euna, watch this five-minute training video: https://vendorsupport.gobonfire.com/hc/en-us/articles/6796500613655-Vendor-Registration-and-Submission-VIDEO-