PW__0508-2026_SPL_CEN_L2_Remodel_Bid_Manual.pdf

PROJECT MANUAL

for

PW #0508-2026

THE SEATTLE PUBLIC LIBRARY CENTRAL L2 REMODEL

Level 2 Tenant Improvements

October 27, 2026

Vol. l of l (DIV 0-48)

The Seattle Public Library Capital Improvement Program

1000 Fourth Avenue Seattle, WA 98104

PROJECT DIRECTORY SECTION 00 11 13

CENTRAL L2 REMODEL Page 1

The Seattle Public Library

Level 2 Tenant Improvements

PROJECT DIRECTORY

Owner The Seattle Public Library

Capital Improvement Program 1000 Fourth Avenue

Kim Coulter Capital Projects Coordinator

(206) 386-4110 Kimberly.Coulter@spl.org

Architect Miller Hayashi Architects 118 N 35th St, Suite 200 Seattle, WA 98103

Jesse Chapman

(206) 634-0177 jessechapman@millerhayashi.com

Structural Engineer KPFF Consulting Engineers 1601 5th Ave, Suite 1900 Seattle, WA 98101

Jacob McCann

(206) 622-5822 Jacob.McCann@kpff.com

Electrical Engineer Travis Fitzmaurice Wartelle Balangue Engineers, Inc 1200 Westlake Ave N, Suite 509 Seattle, WA 98109

Kevin Wartelle

(206) 285-7228 kevin@tf-wb.com

END OF SECTION

mailto:Kimberly.Coulter@spl.org mailto:jessechapman@millerhayashi.com mailto:Jacob.McCann@kpff.com mailto:kevin@tf-wb.com

TABLE OF CONTENTS SECTION 00 01 10

000110-1

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

000101 PROJECT TITLE PAGE

000106 PROJECT DIRECTORY

000110 TABLE OF CONTENTS

SOLICITATION

001113 ADVERTISEMENT FOR BIDS

INSTRUCTIONS FOR PROCUREMENT

002113 INSTRUCTIONS TO BIDDERS

PROCUREMENT FORMS AND SUPPLEMENTS

004100 BID FORM

004393 BID SUBMITTAL CHECKLIST

CONTRACTING FORMS

AGREEMENT FORM 005200

006000 FORMS DIRECTORY

CONDITIONS OF THE CONTRACT

007200 GENERAL CONDITIONS

007316 INSURANCE REQUIREMENTS

007343 PREVAILING WAGE RATE REQUIREMENTS

008010 CONTRACTOR PERFORMANCE EVALUATION

DIVISION 01 - GENERAL REQUIREMENTS

010000 INTRODUCTION TO THE SPECIAL PROVISIONS

011000 GENERAL AND SPECIAL PROVISIONS

011000 SUMMARY

017419 CONSTRUCTION WASTE MATERIAL AND DISPOSAL

DIVISION 2 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 3 - CONCRETE

033000 CONCRETE

DIVISION 4 - MASONRY

NOT USED

DIVISION 5 - METALS

055000 METAL FABRICATIONS

000110-2

DIVISION 6 - WOOD AND PLASTIC

061000 ROUGH CARPENTRY

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

079200 JOINT SEALANTS

DIVISION 8 - DOORS AND WINDOWS

081113 HOLLOW METAL DOORS AND FRAMES

087100 DOOR HARDWARE

087300 DOOR AND HARDWARE INSTALLATION

088000 GLAZING

DIVISION 9 - FINISHES

092200 LIGHTGAGE METAL SUPPORT FRAMING

092900 GYPSUM BOARD

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

097733 REINFORCED PLASTIC PANEL WALL COVERINGS

098100 ACOUSTIC INSULATION

099000 PAINTING AND COATING

DIVISION 10 - SPECIALTIES

101400 CODE SIGNAGE

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION

NOT USED

DIVISION 14 - CONVEYING SYSTEMS

NOT USED

DIVISION 21 – FIRE SUPPRESSION

211300 AUTOMATIC FIRE SUPPRESSION SYSTEMS

000110-3

DIVISION 22 – PLUMBING

NOT USED

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

230500 COMMON WORK RESULTS FOR HVAC

230510 BASIC MATERIALS AND METHODS

DIVISION 26 – ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL SYSTEMS

260519 ELECTRICAL CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING

260529 HANGERS AND SUPPORTS

260533 RACEWAY AND BOXES

260553 IDENTIFICATION FOR ELECTRICAL SYSTEM

260573 POWER SYSTEMS PROTECTIVE DEVICE STUDY

262726 WIRING DEVICES

265100 LIGHTING

DIVISION 27 – TELECOMMUNICATIONS

271500 DATA AND COMMUNICATIONS CABLING SYSTEMS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283100 FIRE DETECTION AND ALARM SYSTEM

DIVISION 31 – EARTHWORK

DIVISION 32 – SITE IMPROVEMENTS

DIVISION 33 – UTILITIES

END TABLE OF CONTENTS

PRE-BID INFORMATION AND ADVERTISEMENT FOR BID SECTION 00 11 13

PART 1 – GENERAL

1.01 SECTION INCLUDES

A. This Section provides some preliminary information about this project to the prospective Bidders. At the end of this section, it includes a copy of the advertisement for this project in the official newspaper.

1.02 TYPE OF CONTRACT

A. This is a Lump Sum contract.

1.03 CONTRACT TIME

A. See Section 00 52 00 – Agreement Form for number of working days.

1.04 LIQUIDATED DAMAGES

A. If the successful Contractor fails to complete Work within the time set forth, Contractor shall be charged Liquidated Damages per Section 4 of the 00 52 00 Agreement Form.

B. Additional details are specified in Paragraph 1.08.J of Section 00 72 00 – General

Conditions.

1.05 ADVERTISEMENT FOR BIDS

A. The pre-bid information arranged as it will appear in the Advertisement for Bids in the official newspaper follows:

FAS Rev 6/2020

CITY OF SEATTLE

The Seattle Public Library Central L2 Remodel

BID OPENING: 5:00 pm PDT on 11/12/2026 at 1000 Fourth Avenue, Seattle, WA 98104.

BID SUBMITTAL: The Seattle Public Library will receive responses via e-mail to buyer.bids@spl.org by no later than 5:00 pm PDT on 11/12/2026.

SPL PW#0508-2026

PROJECT LOCATION: 1000 Fourth Avenue, Seattle, WA 98104, PROJECT DESCRIPTION: The Project renovates interior space on Level 2 of the Central Branch to office and mixed-use work spaces to support the shelving and operations team (SHO). On Levels 1 and 3, the work will infill openings in the existing structural concrete floors where the book conveyor system was previously removed.

Scope includes, but is not limited to: modification of existing electrical, mechanical, fire alarm and fire sprinkler systems; construction of new framed walls; installation of suspended ceiling systems; interior finishes; casework modification and fabrication;

and supporting work as indicated in the Contract Documents.

A/E ESTIMATE: $225,000 (Base Bid)

PRE-BID SITE INSPECTION/MEETING: There is a MANDATORY pre-bid site inspection for this project. All those that wish to bid on the project will need to attend the following. The pre-bid site inspection is scheduled for 8:00 am PDT on 11/04/2026. Meet at the Central Library Level 1 Lobby Security Desk located at 1000 4th Avenue, Seattle WA 98104.

PAID SICK AND SAFE TIME: Bidders must understand the requirements of SMC

14.16 and RCW 49.46 and demonstrate compliance prior to award.

QUESTIONS: Deadline for Contractor questions regarding this Seattle Public Library project shall be submitted by 5:00 pm PDT on 11/10/2026 to the Architect jessechapman@millerhayashi.com.

BID DOCUMENTS: Contract Documents, contacts and Bid Instructions are available on OpenGov portal: https://procurement.opengov.com/portal/seattle mailto:buyer.bids@spl.org https://www2.municode.com/library/wa/seattle/codes/municipal_code?nodeId=TIT14HURI_CH14.16PASITIPASATI https://www2.municode.com/library/wa/seattle/codes/municipal_code?nodeId=TIT14HURI_CH14.16PASITIPASATI https://apps.leg.wa.gov/rcw/default.aspx?cite=49.46 mailto:jessechapman@millerhayashi.com https://procurement.opengov.com/portal/seattle

FAS Rev 6/2020

RESPONSIBLE BIDDER CRITERIA: It is the intent of the Owner to award a contract to the low responsible bidder. The bidder must meet the following supplemental bidder responsibility criteria and provide associated documentation in order to be considered a responsible bidder.

Bidder shall provide evidence of its project team’s experience as follows:

1. Completion of a Similar Project, Bidder

a. Criterion: The Bidder shall submit two projects from its work history ofsimilar size and scope to this project.

b. Documentation: The Bidder shall provide information for each example project.

2. Demonstration of Specialized Skills, Bidder

a. Criterion: Bidder shall submit a list of two or more projects from its work history that demonstrate experience with the scope elements listed below. Required scope elements are:

i. Completed for a public or governmental agency

b. Documentation: Bidder shall provide information for each example project.

3. Completion of a Similar Project, Project Manager

a. Criterion: Bidder shall submit two projects from the work history of the Project Manager similar in size and scope to this project.

i. Documentation: The Bidder shall provide information about each example project.

4. Demonstration of Specialized Skills, Project Manager

a. Criterion: Bidder shall submit a list of two or more projects from the Project Manager’s work history that demonstrates experience with the scope elements listed below. Required scope elements are:

i. Completed for a public or governmental agency;

ii. Managed a project where selective building demolition occurred;

iii. Managed a project of a minimum value of $3,000,000.

b. Documentation: Bidder shall provide information for each example project.

5. Completion of a Similar Project, Project Superintendent

a. Criterion: Bidder shall submit two projects from the work history of the Project Superintendent similar in size and scope to this project.

b. Documentation: The Bidder shall provide information about the example project.

6. Demonstration of Specialized Skills, Project Superintendent

a. Criterion: Bidder shall submit a list of two or more projects from the Project Superintendent’s work history that demonstrates experience with the scope elements listed below. Required scope elements are:

i. Supervised a project of wood window restoration at an existing building;

ii. Supervised more than fifteen (15) subcontracts throughout the project span;

iii. Maintained public access to an existing facility that remained open during construction;

iv. Either directed demolition work with own crews or oversaw subcontractor’s demo crews;

v. Worked with an owner’s designated envelope testing agency.

b. Documentation: Bidder shall provide information for each example project.

7. Supplemental Information:

a. The Bidder may provide supplemental information the Bidder believes demonstrates the experience necessary to satisfy the Owner’s bidder responsibility criteria. The Owner may consider this supplemental information in evaluating the Bidder.

INSTRUCTIONS TO BIDDERS SECTION 00 21 13

Rev. April 11, 2025

PART 1 – GENERAL

1.01 BID PROCEDURES AND CONDITIONS

A. Responsible Bidder

1. For a Bidder to be considered responsible, the Bidder must meet all criteria in this section and must provide the Supplemental Bidder Responsibility Criteria form (SBRC) along with any documentation necessary for the Owner to establish that the Bidder can meet expectations and perform the Work. The documentation must demonstrate that the Bidder is experienced in performing the Work based on the firm’s completion of past work and the firm’s compliance with legal and contractual requirements. The Owner may take whatever action is necessary to establish the ability of the Bidder to perform the Work to the Owner’s satisfaction.

2. To be considered responsible, the Bidder must meet the following mandatory responsibility criteria:

a. At the time of Bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW;

b. At the time of Bid submittal, have a current State unified business identifier number;

c. If required by the business type, have industrial insurance coverage for the Bidders’ employees working in Washington as required in Title 51 RCW, an employment security department number as provided in Title 50 RCW, and a State excise tax registration number as provided in Title 82 RCW. If the Contractor has no employees, the Contractor must comply with the alternative election process and provide documentation under Title 50 and Title 51;

d. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065 and not listed on the US Government’s System of Award Management database (http://www.sam.gov/) with an active exclusion; and

e. Prior to Notice of Intent to Award, have received training on the requirements related to public works and prevailing wage by Labor and Industries or approved training provider per RCW 39.04.350, chapter

39.12. Bidders are exempt from training if Bidder has been in business with active unified business identifier number for 3 or more years and have performed work on 3 or more public works project.

f. Meet the supplemental criteria requirements in Paragraph 1.01.B.

(Apparent low Bidder only.)

3. The apparent low Bidder, see subparagraph 1.02.A.3, must also demonstrate compliance with the following City requirements:

a. The Bidder must show substantial compliance with social equity Contract requirements on past projects or evidence to responsibly perform, including, but not limited to, compliance with the Inclusion Plan, Social Equity Plan, or Community Workforce Agreement.

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b. The Bidder must have a current Seattle Business License and must be current on all Business and Occupancy Taxes pursuant to SMC 5.55.030A, before Award when the Work is in the City of Seattle, the Bidder conducts business in the City of Seattle, or the Contractor owes Taxes to the City of Seattle.

c. The Bidder must not owe any monetary disincentive assessments or penalties regarding Apprentice Utilization on prior projects before Award.

d. The Bidder must be registered on the City’s Online Business Directory (OBD) website before Award: www.seattle.gov/OBD

e. Equal Benefits (SMC 20.45): Except as may be provided in the Equal Benefits Program Rules, the apparent low Bidder must submit the Equal Benefits Declaration as part of the SBRC.

f. Labor Standards (SMC 14.16,14.17,14.19,14.20): Except as may be provided in the Office of Labor Standards rules, the Apparent Low Bidder must demonstrate compliance with the City’s fair labor standards.

g. Campaign Contributions (SMC 2.04): The Bidder must not be found in violation of earning more than $250,000 in City contracts in the last fiscal year and contributed to a City elected official’s campaign.

h. The Bidder must comply with any additional requirements as a condition of state or federal funding, loans, or grants for the Work.

4. The Bidder may request that the supplemental bidder responsibility criteria be modified. Such request must be submitted to PC via the submittal methods listed on the SBRC before 5:00 p.m., 5 Business Days before the Bid Opening Date.

The request must be marked, Request to Modify Supplemental Bidder Responsibility Criteria – PW#______. If the City determines a modification is necessary, an Addendum to the Bid Documents will be issued to identify the new criteria.

5. It is the sole opinion of the Owner if the Bidder is considered responsible. If the Owner determines a Bidder to be not responsible, the Owner will provide, by email or other writing, the reasons for the determination. The Bidder may protest the determination within the time period specified in Paragraph 1.02.F by presenting additional information to the Owner. The Owner will consider the additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, the Owner will not Execute a Contract with any other Bidder until 2 Business Days after the Bidder determined to be not responsible has been sent the final determination.

6. Additionally, the Bidder must verify the mandatory and supplemental responsibility criteria for each Subcontractor. Likewise, a Subcontractor of any tier that hires other Subcontractors must verify responsibility criteria for each.

Verification must include that each Subcontractor, during subcontract execution, meets the responsibility criteria listed in items in Paragraph 1.01.A and Paragraph 1.01.B and possesses an electrical or plumbing Contractor license, if required by Chapter 19.28 RCW, or an elevator Contractor license, if required by Chapter 70.87 RCW. This verification requirement and the responsibility criteria are included in every public works Contract and subcontract of every tier.

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Rev. April 11, 2025

7. If the Bidder fails to supply documentation or falsely represents the information, the Owner may reject the Bidder as not responsible by taking the following actions:

a. Rejection of the Bidder’s Bid under Paragraph 1.01.N;

b. Revocation of the Award;

c. Termination of the Contract under Section 00 72 00 Paragraph 1.08.K; or

d. Proceeding with debarment under Section 00 72 00 subparagraph 1.08.K.8.

B. Supplemental Bidder Responsibility Criteria Form (SBRC)

1. Submission and Evaluation of the SBRC

a. The apparent low Bidder must submit the SBRC and any additional documentation to PC within 3 Business Days of receipt of the request or as otherwise acceptable to PC. The documentation must detail the Bidder’s, or Subcontractor’s, experience with the precise experience requirements as stated in the Contract.

2. Compliance History

a. The Bidder must answer questions on the SBRC demonstrating their compliance history and capabilities in performing these categories. The Owner may use a Bidder’s past compliance history as part of the determination of responsibility.

3. Personnel

a. The Bidder certifies, by submitting the SBRC, that it will assign the named personnel to the Project. In the event it becomes necessary for the Bidder to substitute personnel during the life of the Contract, the following provisions apply:

1) Before substituting a new project manager or superintendent, the Contractor must submit for the approval of the Owner, a current resume for the new personnel documenting that the new personnel comply with the supplemental bidder responsibility criteria established for the project.

2) The Owner may suspend the project if the Contractor substitutes a project manager or superintendent without the Owner’s approval.

The Contractor is fully liable for the additional costs resulting from the suspension of work and no adjustments in Contract Time resulting from the suspension of work will be allowed.

4. Work Experience

a. If specific work experience criteria are required in the Project Manual, the Bidder must document on the SBRC that it meets the specified criteria.

b. The Owner will verify that the specified work experience criteria is met by the apparent low Bidder. It is the Bidder’s responsibility to verify that the names and phone numbers provided for references are current to ensure the Owner’s ability to contact references and verify Bidder work experience. If the Owner is unable to contact references to verify Bidder or Subcontractor experience due to circumstances beyond its control, the

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Rev. April 11, 2025

Owner reserves the right to determine work experience based on the information available to the Owner.

C. Estimated Quantities

1. The quantities shown on the Bid Form are estimates and are stated for Bid comparison purposes only. The Owner does not warrant, expressly or by implication, that the actual quantities of the Work will correspond with those estimated. The Engineer may increase or decrease the amount of any Bid Item of Work or change the Work as necessary. Payment will be made on the basis of the actual quantities of each Bid Item of Work completed as specified in the Contract.

2. Subparagraph 1 above is not applicable for a lump sum contract.

D. Examination of Bid Documents and Project Site

1. General

a. Bid Documents are available for download at:

http://www.seattle.gov/purchasing-and-contracting/construction-contracting

b. The Bidder is responsible for examining the Bid Documents. Submittal of a Bid is evidence that the Bidder has made these examinations and understands all requirements of the Bid process and for the performance of the Work. By submitting a Bid, the Bidder further warrants, agrees, and acknowledges that they:

1) Have taken all steps necessary to ascertain the full scope, nature and location of the Work.

2) Have investigated and are satisfied as to the general and local conditions that can affect the Work and its cost, including but not limited to:

a) Conditions bearing on acquisition, transportation, disposal, handling, and storage of materials;

b) Availability of labor, materials, water, electric power, and roads;

c) Uncertainties of weather, river stages, tides, or similar physical conditions at the Project Site;

d) Conformation and condition of the ground;

e) The equipment and facilities needed preliminary to and during Work; and

f) Site and environmental conditions which by statute, law, or regulation require specific training and certifications for employees;

3) Are satisfied as to the character, quality, and quantity of surface and subsurface information or obstacles that may be encountered insofar as this information can reasonably be ascertained from an inspection of the Project Site, including Materials sites, as well as http://www.seattle.gov/purchasing-and-contracting/construction-contracting

CENTRAL L2 REMODEL Page 5

Rev. April 11, 2025 from the Bid Documents and other information made a part of this Contract.

4) Are satisfied that adequate time has been allowed for Physical Completion of the project.

5) Take responsibility for properly estimating the difficulty and cost of performing the Work.

6) Are familiar with and will comply with all federal, state, and local laws, ordinances; and regulations that might affect the Work or those engaged in the Work. The Bidder is not relieved of this obligation because of the Bidder’s misunderstanding or ignorance of such requirements.

7) Are satisfied that their Bid Item prices reflect their cost for completing the Work, including Materials, labor, equipment and costs including insurance and bonding.

c. The Bidder has a responsibility to ask about any perceived defect or ambiguity in the Bid Documents. Bidders who need an explanation or clarification of the Bid Documents must make this request in writing before 5:00 p.m. on that Thursday preceding the Bid opening. A claim will not be allowed if a Bidder failed to request clarification or if a reasonably prudent contractor would have discovered such defects or ambiguities while preparing their Bid.

2. Subsurface Information

a. If the Engineer has made a subsurface investigation of the Project Site of the proposed Work, the boring log data, soil sample test data, and geotechnical reports accumulated by the Engineer will be provided for inspection by the Bidders. The boring logs are part of the Contract.

However, the Engineer makes no representation, guaranty, or warranty, expressed or implied, that:

1) The Bidder’s interpretation from the boring logs or geotechnical reports is correct;

2) Moisture conditions and indicated water tables do not vary from those found at the time the borings were made;

3) The ground at the location of the borings has not been physically disturbed or altered after the boring was made; and

4) The conditions, materials, or proportions of the materials is consistent between the specific borings.

b. In addition to the above data, SDCI has geotechnical reports for private property located in an Environmentally Critical Area Geographically Hazardous zone if the private property has been under SDCI permit review. This data is available for the Contractor’s review at:

SDCI

Soils Reports

700 Fifth Avenue

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Rev. April 11, 2025

22nd Floor Seattle, WA 98104

(206) 684-8950

(206) 233-7902 (FAX)

c. The availability of subsurface information from the Engineer does not relieve the Bidder or the Contractor of any responsibility to make examinations and investigations as required by subparagraph 1.01.D.1 and any other responsibility under the Contract, or as may be required by law.

E. Form and Style of Bid

1. A Bid must only be submitted on the Bid Form provided on OpenGov. A price must be submitted for each Bid Item listed.

2. The Bidder must not make a stipulation on the Bid Forms or qualify the Bid in any manner. A Bid amount must be included for every bid item listed in the Bid Form.

A person authorized to legally bind the Bidder must provide an Electronic Signature on the Declaration page.

F. Addenda

1. If the Engineer determines modifications or clarifications to the Bid Documents are required before the Bid Opening Date, they will be provided by Addendum.

Oral explanations, interpretations, or instructions are not binding on the Owner.

Only modifications or clarifications issued by a written Addendum are binding.

Notifications of Addenda and other project information will only be sent to official plan holders who downloaded or ordered documents through the City’s official electronic Bid solicitation website, including plan centers that obtained documents through the website. A link to the current electronic Bid solicitation website is found at http://www.Seattle.gov/purchasing-and-contracting/construction-contracting . All Bidders are encouraged to check the electronic Bid solicitation website for Addenda at least 24 hours before Bid Opening.

2. The Bidder must acknowledge receipt of each Addendum by checking the appropriate boxes on OpenGov.

G. Bid Guaranty

1. A Bid Guaranty must be equal to 5 percent of the maximum Bid amount that could be awarded based on the Bidder’s Bid, including Base Bid, sales tax, Alternates, Additives, and Deductives, if applicable. A Bid will not be accepted or considered unless accompanied by a Bid Guaranty with power of attorney.

2. A Bid must be accompanied by a Bid Guaranty in the form of:

a. A certified or cashier’s check payable to The Seattle Public Library; or

b. A Bid bond on the form issued by the Surety and accompanied by power of attorney.

3. Bid bonds must be issued by a Surety company that is authorized to do business in the State of Washington and appears on the current list of authorized

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Rev. April 11, 2025 insurance companies published by the Office of the Washington State Insurance Commissioner.

4. Bid bonds must be original and contain the following:

a. Project name and public works number (PW#);

b. The Seattle Public Library named as oblige;

c. The amount of the Bid bond stated as 5 percent of the maximum Bid amount that could be awarded (including sales tax);

d. The signature and title of the Bidder’s officer who is legally authorized to bind the Bidder; and

e. The signature of the Surety’s officer empowered to sign the bond and the power of attorney.

5. A Bid Guaranty must accompany all Bids. Bidders must upload a scanned copy of the wet signed and notarized Bid Guaranty through OpenGov as a PDF file. The Bidder must mail Bid Guaranty originals with a postmark no later than one (1) Business Day following the Bid Opening Date. PC will not accept Electronic Signatures or electronic notarizations on the Bid Guaranty originals. Mail original Bid Guaranty documents to:

Purchasing and Contracting Seattle Public Library 1000 4th Avenue Seattle, WA 98104

6. A Bid may be declared non-responsive if a Bidder submitting an electronic Bid fails to mail a hard copy original of the Bid Guaranty with the required USPS postmark.

H. Noncollusion Requirement

1. The Bidder declares by signing the Declaration that they have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in the preparation and submission of its Bid. The Bidder and other potential Bidders or participants in collusion may be declared not responsible under Paragraph 1.01.A and may be debarred under SMC Chapter 20.70.

I. Bid Submittal

1. General

a. The Bid must be submitted through OpenGov by the time and date specified in the Advertisement for Bids or as modified by Addenda. The Bid, together with the Bid Guaranty and any other required documents, due at the Bid submittal deadline, must be submitted through OpenGov.

Any required documents that are due after the Bid submittal deadline must be emailed as a PDF file(s) to Buyer.bids@spl.org by the appropriate deadline; OpenGov cannot accept submittals after the Bid submittal deadline.

mailto:Buyer.bids@spl.org

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Rev. April 11, 2025

b. PC designates the official Bid clock. The Bidder is responsible for the timely submittal of the Bid. A Bid submitted or received after the Bid submittal deadline will not be accepted, unless determined by the Owner that the lateness was outside of the Bidder’s control and that there is no bidding advantage to accepting a late Bid.

c. Bidders must submit Bids electronically through OpenGov by the Bid submittal deadline. PC will accept Electronic Signature for the Declaration and the Bidder/Subcontractor List, if applicable.

1) Email additional required documents, that are due after the Bid submittal deadline as a PDF file(s) with a maximum individual file size of 15MB. Email additional required documents to the following address by the appropriate deadline.

Buyer.bids@spl.org. Identify both the email and the attached PDF file(s) with the full Public Works Contract Number (PW#) and name of the Bidder (e.g. “PW#2020-001 – Joe Construction”).

a) Bids must be entered and submitted by 2:00 PM through OpenGov on the Bid Opening Date. OpenGov will not allow any Bid submission after the 2:00PM Bid submittal deadline.

For any required documents that are due after the 2:00PM deadline will be submitted by email as a PDF file(s) to Buyer.bids@spl.org. PC will use the Email Time Stamp as the official time for electronic supplemental Bid submission receipt.

d. The Email Time Stamp constitutes the official time for electronic submittal receipt for required documents that are due after the Bid submittal deadline and are submitted by email.

e. If mandatory pre-bid meeting were required as part of the Bid’s solicitation, the Bidder’s company must be represented on the pre-bid meeting sign-in sheet, or the Bid will not be accepted.

f. If the Bidder/Subcontractor List is required and not included with the Bid Forms, it must be emailed to the City within 1 hour following the Bid submittal deadline to:

Buyer.bids@spl.org. Identify both the email and attached Bidder/

Subcontractor List document with the full Public Works Contract Number (PW#) and Bidder name.

2. Change of Bid Submittal Date

a. The Owner may change the date and time for Bid submittal. Notification of the change will be by Addendum.

3. Bidder/Subcontractor List

a. In compliance with RCW 39.30.060 for all projects estimated to cost $1,000,000 or more, all Bidders must complete and submit the Bidder/Subcontractor List, Section 00 41 00, Attachment B. The completed Bidder/Subcontractor list must identify the Subcontractors that the Bidder will contract with for HVAC, plumbing, electrical, structural mailto:Buyer.bids@spl.org

Buyer.bids@spl.org

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Rev. April 11, 2025 steel, or rebar installation work; or indicate that the Bidder intends to self-perform the work, if awarded the Contract; or that category of work is not applicable. The Bidder/Subcontractor List may be submitted with the Bid

Forms, or separately within 1 hour of the time and date for Bid submittal.

The Bidder is responsible for the timely delivery of the Bidder/Subcontractor List.

b. For purpose of evaluating the Bidder/Subcontractor list, and notwithstanding any interpretations therein or in the Contract to the contrary, the Owner has determined that the project includes the following trades: (enter the trades relevant to the project: Heating, Ventilation & Air Conditioning (HVAC), Plumbing, Electrical, Structural Steel Installation, and Rebar Installation) Accordingly, Bidder must name a Subcontractor(s) licensed to perform the category of work per the instructions in the Bidder/Subcontractor List. If the Bidder is licensed to perform the category of work, Bidder may self-perform per the instructions in the Bidder/Subcontractor List. Failure to name a Subcontractor(s) or name itself to perform the category of work may render the Bidder’s Bid non-responsive and rejected.

c. The Bidder may list no more than 1 Subcontractor for each category of work, unless Subcontractors vary with Bid Alternates, Additives, or Deductives, in which case the Bidder must indicate on a separate Bidder/Subcontractor List which Subcontractor will be used for which Alternate, Additive, or Deductive. If the HVAC, plumbing, electrical, structural steel, or rebar installation specialty is left blank (meaning either the name of a Subcontractor is blank, or a checkbox is not checked) the City will accept the blank as self-performance. The Bidder is bound to self-performance of that specialty for the duration of the Project.

d. The Bid will be rejected as non-responsive if the Bidder/Subcontractor list is not provided. The Bidder/Subcontractor List may be submitted with the Bid Forms or emailed to Buyer.bids@spl.org separate from the Bid Forms as a PDF file with an Electronic Signature. The email must include the project name, PW#, and Bidder’s name to ensure the form is routed correctly. If awarded the Contract, the Bidder agrees to use the Subcontractors identified on the Bidder/ Subcontractor List unless the City agrees to a substitution.

4. Inclusion Plan

a. For all public works projects having an Engineer’s Estimate of $300,000 or more, unless waived by PC, all Bidders must complete and submit the Inclusion Plan, Section 00 41 00, Attachment A with the Bid. A Bid will be rejected as non-responsive for failure to submit a completed Inclusion Plan. The Bidder’s completed Inclusion Plan will be given points to determine responsiveness, as directed on the Inclusion Plan.

b. For the Inclusion Plan, this is considered a Facility type of project with a Past Performance of 25 % WMBE utilization rates based on completed projects.

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J. Modification or Withdrawal of Bid

1. After submitting a Bid, but prior to the Bid submittal deadline, a Bidder may either

(1) withdraw or (2) revise its Bid through OpenGov.

K. Alternate, Additive, Deductive

1. The Owner reserves the right to arrange the Bid Form with Alternate, Additive, and/or Deductive items in any order. The Bidder must bid on all Alternates, Additives, and Deductives in the Bid Form.

L. Public Opening of Bids

1. Bid Reading:

a. Bids submitted through OpenGov will be opened and read aloud via Webex following the 2:00 p.m. Bid submittal deadline specified in the Advertisement for Bids or in an Addendum. There is no in-person Bid opening.

b. Webex call-in information is as follows:

1. Webex Phone number to connect:

a. 206-207-1700 (Seattle) or

b. 1-408-418-9388 (United States Toll)

2. Meeting Number Access Code: 146 108 8903

M. Irregular Bids

1. The Owner has the right to review Bids for material irregularities. If the Owner determines a Bid to be irregular and rejects it, notification will be sent to the Bidder in writing containing the reason for the determination. A Bid will be considered irregular and non-responsive if:

a. The authorized Bid Forms are not used;

b. The completed Bid Forms contains any unauthorized additions, deletions, alternate Bids, or conditions;

c. The Bidder did not Bid on all Alternates, Additives, or Deductives, when required;

d. The Bid Guaranty is not included with the Bid;

e. For projects estimated to cost $1,000,000 or more, the Bidder did not comply with the Bidder/Subcontractor list requirements, see subparagraph 1.01.I.3 of this Section and Attachment B to Section

00 41 00 – Bid Forms, Bidder/Subcontractor List;

f. The Bid does not constitute a definite and unqualified offer to comply with the material terms of the Bid invitation;

g. The Inclusion Plan is not submitted with the Bid when required; or

h. The Inclusion Plan does not receive the minimum score as identified in the plan to be considered responsive when submitted with the Bid when required.

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2. A Bid may be considered irregular and non-responsive if:

a. The Bid Guaranty is not complete or not sufficient.

b. Any of the Bid Item prices are excessively above or below the amount of a reasonable Bid, to the potential detriment of the Owner; or

c. A lump sum Bid is excessively lower than other Bids.

d. Receipt of Addenda is not acknowledged.

e. The Bidder is a member of a joint venture or partnership, and the joint venture or partnership submits a Bid for the same project. In such an instance, both Bids may be rejected.

f. The Bid is not properly Executed.

N. Disqualifications of Bidders

1. A Bidder will be deemed not responsible, and its Bid rejected if:

a. The Bidder does not meet the mandatory responsibility criteria in RCW 39.04.350(1) as amended and as specified in Paragraph 1.01.A;

b. The Bidder (apparent low Bidder only) does not meet the Supplemental Bidder Responsibility Criteria as specified in Paragraphs 1.01.A and 1.01.B, did not provide the completed and signed SBRC or required documentation to evaluate the Bidder qualifications, or fails to disclose or submits false or misleading information on the SBRC or in the attached documentation;

c. Evidence of collusion exists with any other Bidder or potential Bidder; or

d. The Bidder failed to attend a mandatory pre-bid conference, if applicable.

2. A Bidder may be deemed not responsible and its Bid rejected if:

a. More than 1 Bid is submitted for the same project from a Bidder under the same or different names;

b. An unsatisfactory performance record exists as shown by past or current Work for the Owner, or for others, as judged from the standpoint of the conduct of the Work, environmental or safety compliance records, workmanship, progress, social equity, Community Workforce Agreement, or equal employment opportunity practices; or termination for cause;

c. The Bidder has failed to settle bills for labor or Materials on past or current contracts;

d. The Bidder has failed to complete a public contract;

e. The Bidder has been convicted of a crime arising from a previous public contract;

f. The Bidder is unable, financially, or otherwise, to perform the Work; or

g. For any other reason deemed proper by the Owner.

3. The Owner will notify the Bidder by email or by other writing if the Bidder is determined to be not responsible under this Section.

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1.02 AWARD OF CONTRACT

A. Consideration of Bids

1. Bid Tabulation

a. General

1) If a minimum Bid amount has been established for any item and the Bidder’s unit or lump sum price is less than the minimum specified amount, the Owner will revise the unit or lump sum price, to the minimum specified amount and recalculate the extension and/or the total Bid price.

b. Reciprocal Preference For Resident Contractors

1) Per RCW 39.04.380, a Bid which is received from a nonresident Contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the Bid of that non-resident Contractor. The comparable percentage disadvantage will be per the Contractor’s resident state. A non-resident Contractor will be one who, at the time of Bid, does not have an office located in the State of Washington.

The resident state is the state in which the Contractor was incorporated or where the Contractor’s business entity was formed.

2) Research on bidding preferences is maintained at:

http://www.des.wa.gov/SERVICES/facilities-leasing/public-works-design-construction/state-agencies-and-educational-facilities/instructions-public-agencies

3) For the purpose of determining the apparent low Bidder, the Owner will multiply the non-resident Contractor’s Bid amount by the comparable percentage disadvantage (CPD). The Bid amount is the total of the Base Bid and all selected Alternates, Additives, or Deductives to be awarded. The Owner will add the product of the CPD percentage and the Bid amount to the nonresident Contractor’s Bid amount, which determines the nonresident disadvantaged total Bid pertaining to the nonresident Contractor to be used for comparison of competing bids. The nonresident disadvantage total will be compared to the resident Contractor’s Bid amount. The calculated lowest total is the lowest Bid.

c. Identical Bid Totals

1) If two or more responsive Bids are exactly equal, in order to establish the apparent low Bidder, the winning Bid will be determined by random draw among the equal Bids.

2. Claim Of Error and Relief of Award

a. A Bidder who wishes to claim error or miscalculation of their Bid and would like to withdraw their Bid after the Bids have been opened, must submit a signed statement, accompanied by copies of the worksheets used in the Bid preparation, requesting to withdraw. The statement must describe the error, or circumstance, and certify that the worksheets are http://www.des.wa.gov/SERVICES/facilities-leasing/public-works-design-construction/state-agencies-and-educational-facilities/instructions-public-agencies http://www.des.wa.gov/SERVICES/facilities-leasing/public-works-design-construction/state-agencies-and-educational-facilities/instructions-public-agencies http://www.des.wa.gov/SERVICES/facilities-leasing/public-works-design-construction/state-agencies-and-educational-facilities/instructions-public-agencies

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Rev. April 11, 2025 copies of originals used in the preparation of the Bid. The statement and the worksheets must be submitted to:

Purchasing and Contracting Seattle Public Library 1000 4th Avenue Seattle, WA 98104 or by email to buyer.bids@spl.org by 5:00 p.m. the next Business Day or as acceptable to the Owner.

b. The Owner will determine the validity of the claim of error. If the Owner concurs, the Bidder will be relieved of responsibility of Award, the Bid will be withdrawn, and the Bid Guaranty will be returned. Thereafter, at the discretion of the Owner, all Bids may be rejected, or Award made to the responsible Bidder with the next lowest responsive Bid. A low Bidder who claims error is prohibited from bidding on the same project if the project is re-bid.

3. Declaration of the Apparent Low Bidder

a. The Owner will evaluate all Bids to determine the apparent low Bidder.

The apparent low Bidder is the Bidder meeting the mandatory bidder responsibility criteria and offering the lowest responsive Bid.

b. The lowest Bid will be determined by the sum of the Base Bid, with Bid Item price extensions corrected where necessary, plus any Alternates, Additives, and/or Deductives that the Owner decides to include in the Contract Price. Alternates, Additives, and/or Deductives may be selected in any order that the Owner determines to be within available funds.

c. The Owner will determine if the Bidder providing the lowest Bid meets the mandatory responsibility criteria specified in Paragraph 1.01.A.

d. Once the Owner has determined the apparent low Bidder, all Bidders will be notified through the City’s on-line bidding website.

4. Pre Award Information and Rights of the Owner

a. The apparent low Bidder must submit the SBRC described in Paragraph 1.01.B for Owner evaluation. The Owner will also evaluate if the supplemental responsibility criteria in Paragraph 1.01.A are met. In addition, the apparent low Bidder under consideration for Award may be required to furnish:

1) A complete statement as to the origin, composition, and manufacture of any and all Materials to be used in the project, together with samples which may in turn be subjected to tests to determine their quality and fitness for the Work, as provided for in the Contract.

2) A critical path schedule in the form required by the Engineer showing the order of the Work and the time required on the various phases of the Work.

3) A breakdown of costs assigned to any Bid Item or a schedule of values for lump sum Bids.

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4) Any additional information requested by the Owner to understand the Bid price or ascertain the Bidder’s general ability to perform the Work.

5) A Social Equity Plan.

b. In addition to such other rights as may be reserved elsewhere in the Contract, the Owner reserves the right to:

1) Reject any or all Bids at the Owner’s discretion;

2) Re-advertise for Bids;

3) Waive informalities or immaterial irregularities in the Bidding and Award processes;

4) Accept the lowest responsive Bid of a responsible Bidder;

5) Correct arithmetical errors in a Bid;

6) Cancel the Work; and

7) Award such Alternate, Additive, or Deductive, as may be set forth in the Bid Forms in the order most advantageous to the Owner.

B. Award of Contract

1. After the Owner has determined that the apparent low Bidder has met all of the mandatory and supplemental bidder responsibility criteria, the Owner will provide Notice of Intent to Award to all Bidders through the City’s official Bid solicitation website.

2. The Owner will endeavor to Award the Contract within 60 Days after the Bid Opening Date. If the Contract is not awarded within that 60 Day period, a Bidder may withdraw their Bid in writing at any time on or after the 60 Days. All Bids will otherwise continue to be eligible for consideration until the Award of the Contract.

C. Required Documents to Establish the Execution Date

1. General

a. Within 10 Business Days of issuing the Notice of Intent to Award, unless extended by mutual agreement, the apparent low Bidder must submit to PC: proof of insurance, fully executed original Payment and Performance Bond, Retainage Bond if applicable, and the original signed Agreement Form. The apparent low Bidder must also submit the Social Equity Plan as specified in subparagraph 1.02.C.5.

2. Evidence of Insurance

a. The apparent low Bidder must submit to PC the evidence of insurance as required in Section 00 73 16. E-mail delivery is acceptable to buyer.bids@spl.org.

3. Payment and Performance Bond

a. The apparent low Bidder must provide to PC an original, executed Payment and Performance Bond for the awarded Contract Price. The Payment and Performance Bond must:

1) Be on a form furnished by the Owner;

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2) Be signed by the principal and notarized;

3) Be signed and notarized by an approved Surety or Sureties that:

a) Is registered with the Washington State Insurance Commissioner;

b) Appears on the current Authorized Insurance List in the State of Washington published by the Office of the Insurance Commissioner;

c) Has a current rating of at least A-VII in A.M. Best’s Key Rating Guide or is included in the U.S. Department of the Treasury’s Listing of Approved Sureties (Circular 570); and

4) Be accompanied by an original power of attorney document with the same date as the notarization by the Surety.

b. The Owner may require the Surety or Sureties named on the Payment and Performance Bond to appear and qualify itself. Whenever the Owner determines the security to be inadequate, the Owner may require in writing that the Contractor furnish additional security to cover any remaining Work. No payments will be made until the added security is furnished.

4. Agreement Form

a. The apparent low Bidder must submit to PC the original Agreement Form signed by a person authorized to bind the Bidder’s business based on the business entity and/or Governing Persons listed on the Washington State Secretary of State website.

b. After the Owner has countersigned the Agreement Form, establishing the Execution Date of the Contract, the Owner will forward a copy of the fully executed Agreement Form to the successful Bidder (the Contractor.)

c. No physical work is allowed within the Project Site or within sites furnished by the Owner until the Notice to Proceed has been provided to the Contractor as specified in Section 00 72 00, Paragraph 1.08.E. The Contractor bears all risks for any work begun before the issuance of the Notice to Proceed except for submittal and procurement work as specified in Section 00 72 00, Paragraph 1.08.E

5. Social Equity Plan

a. The apparent low Bidder must submit to PC a completed Social Equity Plan within 3 Business Days of the Owner’s issuance of the Notice of Intent to Award. A completed plan must include all sections applicable to the project including the Inclusion Plan Supplement, Apprenticeship, and Workforce Projections when required. The Social Equity Plan must indicate the firms and scopes with estimated dollars for all WMBE subcontractors, and must, if applicable, list all apprentice trade assignments and estimated hours. The apparent low Bidder should contact PC for help preparing the Plan to ensure completeness. The Social Equity Plan must be approved by PC prior to the Execution Date.

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D. Failure to Execute the Contract

1. The Bidder’s Bid Guaranty is forfeited if the Bidder to whom the Award was made fails to:

a. Execute the Agreement Form within the required time period; or

b. Furnish satisfactory bonds and insurance within the required time period.

2. In such case, the Owner may then Award the Contract to the second lowest responsible Bidder. If the second lowest responsible Bidder fails to execute the Agreement Form and furnish satisfactory bonds and insurance within 10 Business Days after Notice of Intent to Award has been made to the second Bidder, or within the time period mutually agreed on by the Owner and second Bidder, the second Bidder's Bid Guaranty will also be forfeited. The Contract may continue in a like manner to the remaining responsible Bidders until the Agreement Form is executed and bonds and insurance furnished by a responsible Bidder or the remaining Bids are rejected.

E. Return of Bid Guaranty

1. If the Bid Guaranty submitted by unsuccessful Bidders is in the form of a certified or cashier’s check, the funds will be returned after the Execution Date.

2. The Bid Guaranty of the apparent low Bidder submitted in the form of a check will be returned after the Contract Execution Date. A Bid Guaranty in the form of a bond from the apparent low Bidder must be filed with the Executed Contract.

F. Protests

1. A Bidder may protest a determination or action of the Owner. Any protest must be filed in writing by 5:00 p.m. on the second Business Day after notification such as:

a. A Notice of Intent to Award, see Paragraph 1.02.B.

b. A notice that a Bid is non-responsive, see subparagraph 1.01.M.2.

c. A notice that a Bidder is not responsible, see subparagraph 1.01.N.3.

2. All such protests must be in writing and submitted to the Director. The protester accepts all risks of the delivery method they choose. The Owner is not responsible to assure the protest is received by PC within the protest deadlines.

If PC does not receive the protest in a timely manner, the protest may be refused.

3. Submit the protest to:

a. Director, Purchasing and Contracting, Department of Finance and Administrative Services

Ph…