PVC_FITTINGS_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for PVC pipe and fittings submitted as part of the Town of Manchester, Connecticut's solicitation for waterworks and sewerage supplies. The Town of Manchester is procuring a comprehensive range of infrastructure repair components including fire hydrants, manhole frames and covers, valve boxes, copper tubing, ductile iron fittings, water main repair clamps, and PVC pipe and fittings, with line item quantities ranging from 5 to 20 units. The bid submission deadline is March 11, 2026, at 11:00 AM via the Town of Manchester Procurement Portal, with virtual bid opening occurring the same day at 11:00 AM via Zoom. A question submission deadline of March 6, 2026, at 4:00 PM is established for bidder inquiries. The contract term runs from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement between the Town and the awarded vendor.

Bidders must submit manufacturers' affidavits of compliance for specified product categories, including PVC pipe and fittings, with failure to provide proper affidavits resulting in bid disqualification. All bid prices must be submitted on a per-unit basis with specified lead times in calendar days following order receipt, and prices must remain firm throughout the contract term without increases due to tariffs or trade restrictions imposed after bid submission. Bid prices may not be withdrawn for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in submitted bid prices. The solicitation permits approved equal alternatives for certain product categories, allowing bidders to propose substitute products meeting equivalent specifications. The Town reserves the right to award by individual item, total, or group as it deems in its best interest, and no specific budget range or incumbent vendor information is disclosed in the solicitation documents.