PVC_FITTINGS_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for the Town of Manchester, Connecticut's waterworks and sewerage supplies procurement. The affidavit pertains to PVC pipe and fittings, which are among the required materials for the municipal water and sewer system repair parts contract. Bidders must submit signed manufacturers' affidavits certifying compliance with specifications for designated product categories including fire hydrants, manhole frames and covers, mechanical joint retainer glands, valve boxes, curb boxes, copper tubing, and PVC pipe and fittings. The procurement solicitation requires electronic submission via the Town of Manchester Procurement Portal with a question deadline of March 6, 2026, at 4:00 PM and a bid submission deadline of March 11, 2026, at 11:00 AM. Bid opening will occur virtually via Zoom on the same date at 11:00 AM. The resulting contract will extend from June 1, 2026, through May 31, 2028, with options to extend for three additional one-year periods upon mutual agreement.

Failure to provide proper manufacturers' affidavits may result in bid disqualification, making this documentation a critical compliance requirement for participation. Bid prices must remain firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date. Prices may not be withdrawn for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid pricing. Specific manufacturers are identified for various product categories, though approved equal alternatives are permitted for certain items, allowing bidders to propose substitute products meeting equivalent specifications. The solicitation does not identify set-aside restrictions or limitations on participant categories, and the Town reserves the right to award by item, total, or group as it deems in its best interest.