Purchase of Vehicles for Sheriff's Department.pdf

3/5/2024

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN, that the County of Ontario (the “County”), will receive sealed bids for Purchase of Vehicles for Sheriff’s Department (B24044). Such sealed bids must be filed with the Ontario County

Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, PRIOR TO 3:00 PM prevailing time, March 28, 2024 at which time said bids will be publicly opened and read via Webex meeting. Meeting Link:

https://ontariocountyny.webex.com/ontariocountyny/j.php?MTID=m7c861fd0a0dba2137d09e8097551d499 Meeting Number: 2342 390 2533

Password: B24044

Bid forms and specifications may be obtained at the office of the County Purchasing Director at the above mentioned address, the Ontario County Website ( www.ontariocountyny.gov/purchasing ), or the Empire

State Purchasing Group (https://www.bidnetdirect.com/new-york ) (Telephone: 585-396-4442). Vendors requesting arrangements other than U.S. Mail shall be responsible for making such arrangements and all associated costs.

NOTE: The County shall not be held responsible for the completeness or accuracy of any bid documents received by a vendor that were not directly issued to that vendor by the County Purchasing Department.

Any vendor submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party, shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the County Purchasing Department.

It is HIGHLY suggested that all vendors interested in participating in this bid, contact the County

Purchasing Department directly at the above address or telephone number to assure they have received the most accurate and up to date material concerning this contract.

The County does not offer or supply anyone the list of people that have obtained a copy of these bid specifications or cost estimates for the project prior to the opening of the bid. NO EXCEPTIONS ARE

MADE TO THIS POLICY.

The County reserves the right to reject any or all bids.

COUNTY OF ONTARIO

Jenifer Langer

Purchasing Director

Ontario County Purchasing

PROPERTY OF THE COUNTY. Reproduction of this document and its attachments in any manner, including electronically, is prohibited without the express written permission of the County Purchasing

Department.

https://ontariocountyny.webex.com/ontariocountyny/j.php?MTID=m7c861fd0a0dba2137d09e8097551d499 http://www.ontariocountyny.gov/purchasing https://www.bidnetdirect.com/new-york

INSTRUCTIONS TO BIDDERS

1) Read all documents contained in the Bid Specifications.

2) Vendors are responsible for submitting their bids to the exact location indicated on the Notice To

Bidders prior to the time indicated in the Notice To Bidders. No bids will be accepted after the designated time indicated in the Notice To Bidders. NOTE: This includes any changes listed on the latest addendum issued by the County of Ontario (the “County”) Purchasing Department, if any. Delay in mail delivery is not an exception to the deadline for receipt of bids.

3) Bidders are responsible for reporting, in writing, any errors found in the Bid Specifications to the

County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424.

4) Questions about or clarifications to the Bid Specifications must be made in writing to the County

Purchasing Director prior to the bid opening via regular mail, e-mail

(Purchasing@ontariocountyny.gov ), or fax (585-396-4250). Such questions must be in the possession of the County Purchasing Director three working days prior to the bid opening unless otherwise indicated. Please indicate the bid number on your request. Verbal questions may not be entertained.

5) Bidders shall indicate on the outside of their sealed bid the following information:

1. Title of Bid and Bid Number

2. Date and Time of Bid Opening

3. Company Name

Vendors submitting “Alternate” pricing, products or services, must do so as a separate bid package to be considered for award. Each bid must be submitted under separate cover and will be considered on its own merits.

6) The only forms necessary to be submitted as a bid are the following:

1. Bid Form, filled out completely. See General Information.

2. Individual, Corporate, Partnership or LLC Acknowledgment.

3. Non-Collusion Affidavit, signed and dated.

4. Bidder’s Statement on Sexual Harassment, signed and notarized.

5. Copy of Literature for all items offered (if applicable).

6. IRS W-9 Form. See General Information

7. Any other information as noted in the bid documents.

7) All vendors submitting a bid shall be supplied with a copy of the pricing tabulation sheet and the information regarding any resulting resolutions as soon as they become available after the bid opening.

8) Under no circumstances is it necessary to return the Bid Specifications with the bid. They should be retained by the bidder for his/her records, or returned at a later date as a part of a request for the return of a bid deposit.

Failure to submit any of the above data may result in the rejection of the bid as non-responsive.

Furthermore, the County reserves the right to require the vendor to supply any additional information it deems necessary to determine the successful responsive/responsible vendor and further to wave any minor informalities it deems in its best interest.

mailto:Purchasing@ontariocountyny.gov

GENERAL INFORMATION

METHOD OF AWARD:

A contract, if awarded, will be to the lowest responsive/responsible bidder(s) in part or in whole who meet(s) all the terms of the Bid Specifications. The County guarantees no minimum or maximum purchases as a result of award of this bid. Additionally, the County reserves the right to purchase any goods or services included as a part of this bid through any means legally available to it at any time. The County reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New

York (“GML”), to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to GML Sections 100 through 104. However, it is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract between the County and the vendor.

GUARANTEE:

The vendor guarantees that all work will be conducted in accordance with the Bid Specifications and that all goods, materials and/or equipment supplied to the County meet or exceeds the Bid Specifications. Should the goods, materials and/or equipment be found not to meet the Bid Specifications, the vendor shall remove and/or at the County’s sole discretion, replace all faulty goods, materials and/or equipment within a time frame dictated by the County at no cost to the County.

QUALIFICATION OF BIDDER:

Bids will only be accepted from established contractors and manufacturers or their authorized dealers who can supply the goods, material, service or equipment in accordance with the Bid Specifications. In the event a dealer submits a bid, the dealer shall guarantee that he/she is an authorized dealer of the manufacturer and the manufacturer has agreed to supply the dealer with the equipment offered in the proposal and that the dealer is authorized by the manufacturer to sell the equipment within the County. Further, the dealer agrees to submit a certificate from the manufacturer acknowledging that he/she is an authorized dealer, if so requested.

AWARD OF BID:

The award, if any, will be made within forty-five (45) calendar days of the opening date. All successful vendors shall be notified by the Clerk of the County Board of Supervisors. Notice of awards shall be in the form of a copy of the resolution awarded by the County Board of Supervisors sent to all successful vendors by U.S. mail.

FINANCING OF MATERIAL OR EQUIPMENT PURCHASES:

When any bid includes the lease and/or purchase of goods, material and/or equipment, the vendor shall submit a price on the bid form supplied by the County. The price offered shall include all delivery, finance and any other charges that may be associated with said purchases or lease. The County shall only deal with the vendors actually submitting the bid AND supplying the goods, material, service or equipment described in the Bid

Specifications. Any financial or other arrangements made between the vendor and any other party as a part of this bid are strictly between those parties and the County shall not be included or be required to participate in them in any way. Furthermore, the County shall only make payments directly to the vendor awarded a contract as a result of that vendor submitting a valid bid, being deemed the successful vendor, awarded a contract and issued a purchase order. The County shall not make partial or prepayments of any kind unless stipulated in the

Bid Specifications by the County.

PAYMENTS:

Payments to all vendors will be made within thirty (30) calendar days of receipt of an approved and accepted invoice by the County. If the contract is for equipment, the County will pay the vendor awarded the contract within thirty (30) calendar days of receipt and acceptance of the equipment as fully functional and operational including training of County staff by the vendor in the operation and maintenance of the equipment and upon receipt and approval of a correct invoice from the vendor. Prior to any vendor receiving payment, the County requires that all vendors have a current completed IRS form W-9 on file with the County Finance Department.

The County may, at its option, audit such books and records of the vendor as are reasonably pertinent to a contract awarded as a result of this bid to substantiate the basis for payment and compliance with the terms of the contract resulting from this bid.

TERM OF CONTRACT:

Any contract resulting from this bid shall be for that period of time required to complete the contract as agreed upon.

FUEL SURCHARGES:

The County will not pay any type of fuel surcharge on any item or contract unless specifically indicated as such by the County in the solicitation or contract. Any fuel charges added and not authorized by the County will be deleted from any payments made to the vendor.

TAX ON MATERIALS:

In regard to any taxes applicable to a contract resulting from this bid, please acquire a copy of form ST-

120.1 from the NYS Department of Taxation and Finance and follow accordingly.

COMPLIANCE:

The vendor expressly understands and agrees that it is and shall in all respects be considered an independent contractor. The vendor, its employees, partners, associates, subcontractors, subconsultants and any others employed or retained by the vendor in the performance of a contract resulting from this bid, are not and shall not hold themselves out nor claim to be an officer or employee of the County, nor make claim to any rights accruing thereto, including but not limited to Workers Compensation, Unemployment Benefits, Social Security or retirement plan membership or credit. Further, vendor, by virtue of his/her independent contractor status, shall under no circumstance constitute an employee of the County for purposes of the Affordable Care Act, shall not be entitled to any subsidy or credit in connection with this bid, and agrees if the County were to be assessed a penalty related to this bid that vendor will defend and indemnify the County for any said penalty or related penalty.

PROGRESS:

The vendor shall issue progress reports to the County as the County may direct and shall immediately inform the County in writing of any cause for delay in the performance of a contract resulting from this bid.

INDEPENDENCE:

The vendor expressly understands and agrees that it is and shall in all respects be considered an independent vendor. The vendor, its employees, partners, associates, subcontractors, subconsultants and any others employed or retained by the vendor in the performance of a contract resulting from this bid, are not and shall not hold themselves out nor claim to be an officer or employee of the County, nor make claim to any rights accruing thereto, including but not limited to Workers Compensation, Unemployment Benefits, Social Security or retirement plan membership or credit.

NON-DISCRIMINATION:

The vendor expressly agrees that:

(a) in the hiring of employees for the performance of a contract resulting from this bid, neither the vendor, any subcontractor, nor any person acting on their behalf, shall discriminate against any person on the basis of any characteristic or classification protected under New York State or federal anti-discrimination laws, who is otherwise qualified and available to perform the work to which the employment relates; and

(b) neither the vendor, any subcontractor, nor any person acting on behalf of such vendor or subcontractor shall, in any manner, harass, discriminate against or retaliate against any employee hired for the performance of work under this Agreement on account of any characteristic or classification protected under

New York State or federal anti-discrimination laws; and

(c) in the course of performance of work under a contract resulting from this bid, neither the vendor, any subcontractor, nor any person acting on their behalf shall, in any manner, harass, discriminate against, or retaliate against any person on account of any characteristic or classification protected under New York State or federal anti-discrimination laws; and

(d) that there may be deducted from the amount payable to the vendor by the County under any contract resulting from this bid a penalty of fifty dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the contract; and

(e) that any contract resulting from this bid may be cancelled or terminated by the County, and all moneys due or to become due hereunder may be forfeited, for a second or any subsequent violation of this section.

NO CONFLICT:

The vendor agrees that it has no interest and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of the services and duties hereunder. The vendor further agrees that, in the performance of a contract resulting from this bid, no person having any such interest shall be employed by it.

The vendor represents and warrants that it has not employed or retained any person, other than a bona fide full time salaried employee working solely for the vendor to solicit or secure a contract resulting from this bid, and that it has not paid or agreed to pay any person (other than payments of fixed salary to a bona fide full time salaried employee working solely for the vendor) any fee, commission, percentage, gift or other consideration, contingent upon or resulting from the award or making a contract resulting from this bid. For the breach or violation of this provision, without limiting any other rights or remedies to which the County may be entitled or any civil or criminal penalty to which any violator may be liable, the County shall have the right, in its discretion, to terminate a contract resulting from this bid without liability, and to deduct the contract price, or otherwise to recover, the full amount of such fee, commission percentage, gift or consideration.

RECORDS:

All original records compiled by the vendor in performing under a contract resulting from this bid, including but not limited to written reports, studies, drawings, blueprints, negatives of photographs, computer printouts, graphs, charts, plans, specifications and all similar recorded data, shall become and remain the property of the

County. The vendor may retain copies of such records for its own use.

DEFENSE AND INDEMNIFICATION:

The vendor agrees to the fullest extent of the law:

(a) that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the vendor shall indemnify and hold harmless the County, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the vendor or third parties under the direction or control of the vendor; and

(b) to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of the acts or omissions referred to in Sub-paragraph “(a)” above and to bear all other costs and expenses related thereto. The duty to defend hereunder shall be triggered immediately upon notice to the vendor by the County of the County’s receipt of a Notice of Claim, service of process or other demand or claim.

These defense and indemnification obligations shall survive the expiration or termination of any contract resulting from this bid, whether occasioned by the contract’s expiration or earlier termination.

TERMINATION:

The County, upon ten (10) calendar days’ notice to the vendor, may terminate any contract(s) resulting from this bid in whole or in part when the County deems it to be in its best interest, whether with or without cause.

In such event, the vendor shall be compensated and the County shall be liable only for payment for goods, materials, equipment and/or services provided under any contract(s) awarded as a result of this bid up to the effective date of termination.

In the event of a dispute as to the value of services rendered by the vendor prior to the effective date of termination, it is understood and agreed that the County shall determine the value of such services rendered by the vendor. Such reasonable and good faith determination shall be accepted by the vendor as final.

Should the equipment fail to perform as advertised at any point within the timeframe of the guarantee, the vendor shall, at its own expense, and at the County option, repair or replace said equipment. Should the vendor fail to make the equipment operate as advertised within a reasonable amount of time as determined by the using department and the County Attorney, the vendor agrees to remove the equipment and refund the County a prorated amount as follows: the percentage of time the equipment ran as advertised, as documented by the

County, in comparison to the manufacturers guarantee shall be calculated and that percentage of the original purchase price shall be deducted and the remainder of the original purchase price shall be refunded to the

County. No finance or any other charges shall be assessed to or by either party.

In the event the County determines that there has been a material breach by the vendor of any of the terms of any contract(s) awarded as a result of this bid and such breach remains uncured for five (5) days after service on the vendor of written notice thereof, the County, in addition to any other right or remedy it might have, may terminate any contract(s) awarded as a result of this bid and the County shall have the right, power and authority to complete that which is required by the contract awarded as a result of this bid, and any additional expense or cost of such completion shall be charged to and paid by the vendor. Service of notice hereunder shall be effective on the date of mailing.

JUDGMENTS/LEGAL FINDINGS:

By submitting this bid for consideration, the vendor affirms that they currently have no judgments or other legal findings nor have any pending judgments or other legal findings against the company, its executives or any other person that will be employed in any fashion as a part of this contract, with any federal, state or local governmental entities that in any way could impact or have the potential to impact their ability to legally complete any contract awarded them as a result of this bid. Failure to disclose any such judgments and/or findings will result in the termination of any contracts and other penalties as deemed legal and appropriate by the County.

IRAN DIVESTMENT ACT:

By submitting a bid in response to this solicitation or by assuming the responsibility of a contract awarded hereunder, bidder/contractor (or any assignee) certifies that it is not on the list of "Entities determined to be non-responsive bidders/offerors pursuant to The New York State Iran Divestment Act of 2012"

("Prohibited Entities List") posted on the New York State Office of General Services (“OGS”) website at: http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on any contract(s) awarded as a result of this bid any subcontractor that is identified on the Prohibited

Entities List. Additionally, bidder/contractor is advised that should it seek to renew or extend any contract(s) awarded as a result of this bid, it must provide the same certification at the time the contract is renewed or extended.

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

During the term of any contract(s) awarded as a result of this bid, should the County receive information that a person (as defined in New York State Finance Law Section 165-a) is in violation of the above-referenced certifications, the County will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that he/she has ceased its engagement in the investment activity which is in violation of The New York State Iran Divestment Act of 2012 within ninety (90) days after the determination of such violation, then the County shall take such action(s) as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the bidder/contractor in default.

The County reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

SUBSTITUTE OR "OR EQUAL" ITEMS:

A Contract, if awarded, may be on the basis of materials and equipment as described in the Drawings, and

Bid Specifications, and “or equal” items submitted by the bidder and accepted by the County.

The bidder may offer “or equal” items that meet the same performance and reliability standards as specified herein. If the bidder offers an “or equal” item, the bidder must include with the bid package, documentation establishing equality of construction, operation and utility. Said “or equal” items shall be accepted or rejected based upon the County’s evaluation of the submitted documentation. All costs associated with the review of any “or equal” items prior to recommendation of award, shall be at the bidders expense.

If a submitted “or equal” item is rejected, the bidders shall be afforded an opportunity to meet with the

County to offer additional qualifying opinions and information prior to the County rejecting the bid.

However, if the County determines that the materials or equipment do not meet the minimum acceptable specification, the vendor will not have the opportunity to offer the County other alternatives or to offer the original equipment specified by the County. Additionally, the bidder shall not have the opportunity to submit any alternative materials or equipment after the bids have been opened or awarded. Neither the

County nor its representatives shall make any determinations as to equality of materials or equipment prior to the opening of bids.

The decision to accept or reject an “or equal” item rests solely with the County. If a substitute “or equal” item is not accepted by the County, the bid will be deemed non-responsive and the County shall reject this bid. The next lowest responsive bid shall then be reviewed for recommendation of award.

NON-APPROPRIATIONS CLAUSE:

In accordance with the GML, the County will not be liable for any purchases or contracts for which funding is not available. As a result, the vendor agrees to hold the County harmless for any contracts let for which funding either does not currently exist or for which funding has been removed prior to the issuance of a purchase order by the County. Issuance of a purchase order by the County indicates that the County currently has and has set aside adequate funds to procure the goods and services indicated in the purchase order or contract. Receipt of a resolution by the County Board of Supervisors is not in and of itself a binding contract with the County. Should it become necessary for the County to cancel a project or purchase after an order to proceed or purchase order has been issued, the County will only be liable for and the vendor agrees to only assess those financial damages that it can prove to have incurred as a direct result of the cancellation. See Bid Form for further notes.

NON-ASSIGNMENT:

In accordance with GML Section 109, at no time during the duration of any contract(s) resulting from this bid, shall the successful vendor be allowed to assign, transfer, convey, sublet or otherwise dispose of the same, or of his right, title, or interest therein, or his power to execute such contract, to any other person or corporation any portion of the contract to a third party without the prior express written approval of the

County Board of Supervisors.

EMPLOYEE VERIFICATION REQUIREMENTS:

All vendors and all municipal entities included under any contract(s) resulting from an award of this bid are required to comply with all current state, federal and local laws, rules and regulations as they pertain to the verification of the ability of each employee to legally work in this state and country. This includes all employees, subcontractors and their employees engaged in work covered by said contract.

All vendors shall, upon request, supply the County with certified copies of U.S. Citizenship and

Immigration Services Form I-9 for all employees, subcontractors and their employees. These forms should be on file at the vendor’s home office and are available online at http://www.uscis.gov/files/form/i-9.pdf .

By submitting a bid for consideration by the County, the vendor acknowledges that it has complied with and will continue to comply with all regulations and statutes concerning the verification of employee status.

MISCELLANEOUS:

If any provision of a contract resulting from this bid is determined to be invalid or unenforceable, that shall not affect the validity or enforceability of the remaining portions of the contract resulting from this bid. Any such invalid or unenforceable provision shall be modified so as to give effect to the original intent of the parties to the maximum extent possible. Each and every provision of law and clause required by law to be inserted in a contract resulting from this bid shall be deemed to have been inserted herein, and if through mistake or inadvertence such provision is not inserted, said clause shall be deemed to have been inserted and shall have the full force and effect of law. Any contract resulting from this bid shall be construed and enforced in accordance with the laws of the State of New York.

BID FORM RESPONSES:

When filling out the Bid Form, be certain that:

1. All blanks are filled in with the requested information;

2. All forms are signed in blue or other non-black ink;

3. All areas requiring a price are to be filled in as follows:

• Supply a numerical price for all products or services to be provided. (This includes a $0.00 if there is no additional cost for any item);

• The words “No Bid” if you are not interested in or unable to perform any particular portion for the bid;

• All markings other than those indicated above or any blank spaces where prices are indicated shall be deemed as a “no bid” by the County and shall make the vendor non-responsive for that particular item (s). No exceptions shall be made in this case.

BID SPECIFICATIONS SUBMITTED BY: County Purchasing

County Department of Public Works http://www.uscis.gov/files/form/i-9.pdf

SPECIFICATIONS

Ontario County Public Works Fleet Department is accepting bids for the purchase of seven (7) police vehicles as detailed on the Bid Form.

The vehicles as bid and in accordance with these specifications must be delivered to Ontario County

Transportation Center, 2930 County Road 48, Canandaigua, NY 14424. Vehicles must be delivered within ninety (90) days from the date of the Purchase Order.

Each vehicle will be NYS inspected and any fees will be included in the bid price.

All options or packages will be factory installed if available, not a dealer or aftermarket add-on.

If General Motors offers a customer rebates at the time of Purchase, the vendor must pass that rebate onto

Ontario County.

BID FORM – B24044

PROPOSAL FORM FOR BID to be publicly opened and read at the date, time and location listed on the notice to bidders.

Bids must be submitted in a sealed envelope plainly marked as to its contents.

Award of bid will be based on lowest bid price per specifications.

The County reserves the right to reject any or all bids.

By signing and submitting this Bid Form, the undersigned acknowledges that they have read, understand and agree to all of the terms of the bidding documents as presented without reservation or alteration including: the Notice to Bidders, Instructions to Bidders, General Information, Schedule B Insurance Requirements, Bid Specifications , Bid Form and any Addenda upon which the bid is based.

All prices are to be net delivered prices and are to include no taxes.

DATE OF BID: ____________________________________________

NAME OF FIRM: __________________________________________

MAILING ADDRESS: ______________________________________

CITY/STATE/ZIP CODE: ____________________________________

TELEPHONE NUMBER: ____________________________________

FAX NUMBER: ____________________________________________

E-MAIL ADDRESS: _________________________________________

BY: _______________________________________________________

Signature of Representative (Blue or other non-black ink required)

BY: _______________________________________________________

Signature of Representative (PRINTED)

FEDERAL OR TAX ID # ______________________________________

ADDENDA

The following is confirmation of all the addenda upon which this bid proposal is based.

– Addenda # ________ - Received - _____________, 2024 _____________ Initialed by Rep.

– Addenda # ________ - Received - _____________, 2024 _____________ Initialed by Rep.

– Addenda # ________ - Received - _____________, 2024 _____________ Initialed by Rep.

INDIVIDUAL, CORPORATE, PARTNERSHIP OR LLC ACKNOWLEDGMENT

STATE OF _______________)

)SS:

COUNTY OF _______________)

On the ___ day of _______________________, in the year 20__ before me personally appeared

_____________________________________, known to me to be the person who (name of person signing contract) executed the within instrument, who being duly sworn by me did depose and say that __he resides at

_________________________________ in the Town of ____________________, County of

______________________, State of ___________________, and further that:

[Check One]

( If an individual): __he executed the foregoing instrument in his/her name and on his/her own behalf, or doing business as (d/b/a) _____________________________________________.

(name of company)

( If a corporation): __he is the __________________of __________________________, the (title) (name of company) corporation described in said instrument; that, by authority of the Board of Directors of said corporation, __he is authorized to execute the foregoing instrument on behalf of the corporation for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name of and on behalf of said corporation, as the act and deed of said corporation.

( If a partnership): __he is the __________________ of _________________________, the (title) (name of company) partnership described in said instrument; that, by the terms of said partnership, __he is authorized to execute the foregoing instrument on behalf of the partnership for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name and on behalf of said partnership, as the act and deed of said partnership.

( If a limited liability company): __he is a duly authorized member of

________________________________, LLC, the limited liability company described in said (name of company) instrument; that __he is authorized to execute the foregoing instrument on behalf of the limited liability company for the purposes set forth therein; and that, pursuant to that authority, __he executed the foregoing instrument in the name of and on behalf of said limited liability company, as the act and deed of said limited liability company.

Notary Public

BID FORM – B24044 Page 3 of 4

Note: Vendors are to pay particular attention to the way each item is requested to be priced.

Example: Price $ _______/ each, or /lot, or / ounce.

Varying from the requested price breakdown may cause that item to be deemed non-responsive.

ITEM #1 - 2024 CHEVROLET TAHOE SPECIFICATION - WHITE

QTY UNIT PRICE NET PRICE TOTAL

6 2024 CHEVROLET CK10706 TAHOE 4WD

H1T-CLOTH 40/20/40 FRONT SEATS AND CLOTH REAR

SEAT

5.3 LITER ECOTEC 3 GASOLINE V8 ENGINE

MHU-10 SPEED AUTOMATIC TRANSMISSION

GAZ-EXTERIOR COLOR SUMMIT WHITE

5J9-TAIL LAMP FLASHER RED/WHITE

5W4-SPECIAL SERVICE VEHICLE

6J7-FLASHER SYSTEM HEADLAMP AND TAIL LAMP

A2X-POWER DRIVER SIDE SEAT ADJUSTER

AMF-REMOTE KEYLESS ENTRY PACKAGE

BG9-RUBBERIZED BLACK VINYL FLOOR COVERING

BTV-REMOTE ENGINE STARTING PACKAGE

BVE-BLACK ASSIST STEPS LH AND RH SIDES

CJ2-MULTI-ZONE ELECTRONIC CLIMATE CONTROL

DLF-OUTSIDE POWER HEATED MIRRORS

JL1-INTEGRATED FACTORY INSTALLED TRAILER BRAKE

CONTROLLER

K34-CRUISE CONTROL

KC4-ENGINE OIL COOLER/KNP-TRANSMISSION OIL

COOLER/V03-EXTRA CAPACITY COOLING SYSTEM

KI4-120 VOLT ELECTRICAL RECEPTACLE IN CAB

KX4-250 AMP ALTERNATOR

NHT-MAX TRAILERING PACKAGE/NHQ-TRANSFER CASE 2

SPEED WITH AUTO TRACK

PZX-18" ALUMINUM HIGH POLISHED FINISH WHEELS

RC1-SKID PLATE, UD5-PARKING ASSIST FRONT AND REAR

UK3-RADIO CONTROLS STEERING WHEEL/UVB-REAR VISION

BACK UP CAMERA

UT7-GROUND STUDS AUX CARGO AREA REAR INSIDE

LIFTGATE

V76-RECOVERY TOW HOOKS/Z82-TRAILERING PACKAGE/ZL6-

ADVANCED TRAILER PACKAGE

5J3-SURVEILLANCE MODE LIGHTING

LEVEL 3PLUS BALLISTIC DOOR PANELS LEFT HAND AND

RIGHT T HAND FRONT DOORS

UNITY LEFT HAND LED SPOT LAMP #X219076-0002

SUB TOTAL

DELIVERY

FED EXCISE TAX

TOTAL

BID FORM – B24044 Page 4 of 4

ITEM #2 - 2024 CHEVROLET TAHOE SPECIFICATION - BLACK

QTY UNIT PRICE NET PRICE TOTAL

1 2024 CHEVROLET CK10706 TAHOE 4WD

H1T-CLOTH 40/20/40 FRONT SEATS AND CLOTH REAR

SEAT

5.3 LITER ECOTEC 3 GASOLINE V8 ENGINE

MHU-10 SPEED AUTOMATIC TRANSMISSION

GBA-EXTERIOR COLOR BLACK

5J9-TAIL LAMP FLASHER RED/WHITE

5W4-SPECIAL SERVICE VEHICLE

6J7-FLASHER SYSTEM HEADLAMP AND TAIL LAMP

A2X-POWER DRIVER SIDE SEAT ADJUSTER

AMF-REMOTE KEYLESS ENTRY PACKAGE

BG9-RUBBERIZED BLACK VINYL FLOOR COVERING

BTV-REMOTE ENGINE STARTING PACKAGE

BVE-BLACK ASSIST STEPS LH AND RH SIDES

CJ2-MULTI-ZONE ELECTRONIC CLIMATE CONTROL

DLF-OUTSIDE POWER HEATED MIRRORS

JL1-INTEGRATED FACTORY INSTALLED TRAILER BRAKE

CONTROLLER

K34-CRUISE CONTROL

KC4-ENGINE OIL COOLER/KNP-TRANSMISSION OIL COOLER/V03-

EXTRA CAPACITY COOLING SYSTEM

KI4-120 VOLT ELECTRICAL RECEPTACLE IN CAB

KX4-250 AMP ALTERNATOR

NHT-MAX TRAILERING PACKAGE/NHQ-TRANSFER CASE 2 SPEED

WITH AUTO TRACK

PZX-18" ALUMINUM HIGH POLISHED FINISH WHEELS

RC1-SKID PLATE, UD5-PARKING ASSIST FRONT AND REAR

UK3-RADIO CONTROLS STEERING WHEEL/UVB-REAR VISION

BACK UP CAMERA

UT7-GROUND STUDS AUX CARGO AREA REAR INSIDE LIFTGATE

V76-RECOVERY TOW HOOKS/Z82-TRAILERING PACKAGE/ZL6-

ADVANCED TRAILER PACKAGE

5J3-SURVEILLANCE MODE LIGHTING

SUB TOTAL

DELIVERY

FED EXCISE TAX

TOTAL

NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid (B24044), each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition.

NAME OF FIRM_____________________________________________________

Individual or Legal Name of Firm or Corporation

MAILING ADDRESS:_________________________________________________

CITY/STATE/ZIP CODE:_____________________________________________

BY:______________________________________________________________

Signature of Representative of Firm or Corporation (blue or other non-black ink)

DATED:______________________

BIDDER’S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW §139-l

In accordance with State Finance Law §139-l, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York Labor Law §201-g, the bidder submits the following certification under the penalty of perjury:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Date

Sworn to before me this

_______ day of________, 20______

Notary Public

NON-BIDDER'S RESPONSE B24044

The County of Ontario is interested in ascertaining reasons for prospective bidders' failure to respond to invitations for bids and quotes. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424.

This form may be faxed to 585-396-4250 or emailed to Purchasing@ontariocountyny.gov .

Failure to either submit a bid proposal or return this form may result in removal of your firm's name from our bidder's lists. Thank you for your cooperation.

DATE:__________________________

NAME OF FIRM:_______________________________________________

MAILING ADDRESS:___________________________________________

CITY/STATE/ZIP CODE:________________________________________

We are not responding to this invitation for bid for the following reason(s):

___ Items or materials requested not manufactured by us or not available to our company.

___ Our items or materials do not meet specifications.

___ Specifications not clearly understood or applicable (too vague, too rigid, etc.).

___ Quantities too small.

___ Insufficient time allowed for preparation of bid.

___ Incorrect address used. Correct mailing address is:

___ Our branch/division handles this type of bid.

Correct name and mailing address is:

___ We are unable to bid at this time but would like to continue to receive invitations for bids. Please explain:

___ We are unable to bid and wish to be removed from the bidder's lists.

mailto:Purchasing@co.ontario.ny.us

Ontario County Purchasing Department

20 Ontario Street

Canandaigua New York 14424

Phone 585-396-4442 Fax 585-396-4250

Date: March 4, 2024

To: Kevin Owen

From: Jenifer Langer

Re: Bid Package B24044 – Purchase of Vehicles for Sheriff’s Department

Please find attached the bid package I have completed for Bid B24044. Please review the bid for content and accuracy.

If the bid package is acceptable, please sign below.

If changes or corrections need to be made, please make those changes on the bid and return it without signing.

Thank you.

Bid Package B24044 has been reviewed and is acceptable.

Signature

Printed Name

Department

Date