Purchase Description.pdf

PURCHASE DESCRIPTION

Compressor/Vacuum Purchase with Compressor/Vaccum/Sander Installation

18 November 2025

1.0 DESCRIPTION. The Contractor shall provide all the tools, parts, materials, equipment, labor, transportation, training, and delivery to the Commodies Maintenance Group (CMXG), for the purchase and installation of an air compressor/air tank system with installation, dust extraction system with installation, an installation of the previously purchased sanding booth and robotic sander system in Building 673 at Robins Air Force Base (AFB), Georgia.

All of the components listed below must be compatible with the sanding booth and robotic sander system currently owned by the government.

Sander Model Serial # F Number (unique identifying number for

FANUC)

FANUC M-710iC for R- 30iB Plus Controller

E21112610 F268887

1.1 Ingersoll Air Compressor and Air Tank Turn-Key System

• Air quality available at International Organization for Standard (ISO) 8573-1 class 2:4:2 or better plant shop air with ~2” to 4” air header with drip legs capable of supporting two 1.5” air drops.

• Ingersoll Rand RS-Series Fixed Speed Rotary Screw Air Compressor o Model# RS37i-A118-TAS [460V] o Base Mount o Horsepower: 50 HP o Efficiency: Standard (i-Series) o Capacity: 220 cubic feet per minute (CFM) @ 125 pound per square inch

(psi) o Pressure: 118 psi o Integrated air dryer o Voltage: 460/3/60 o Controller: Xe-70M o Modulation control module o Standard Low Sound Enclosure o High Dust Inlet Air Filter – Extreme Duty o Mounted Package Pre-Filter o Standard Solenoid Condensate Drain o Power Outage Restart Option (PORO) o Total Air System includes integrated dryer and filter to produce ISO

14644-1 Class 1.5.1 at compressor

• Steel Fabricated 400 Gallon Air Tank o Pressure Rating: 165 psi o Internal and external coatings – Standard Primer Coated o Top plate and mounting options included

• PNLD II-12 Tank Kit o Pressure Gauge o Safety Relief Valve o Pneumatic no loss drain valve kit (382 CFM, 165 psi, .75 tank discharge) to automatically drain out condensate

• Polysep PSG-15 Oil Water Separator 175 standard cubic feet per minute

(SCFM) max capability

• D420INA400 Nema 1 Non-Cycling Refrigerated Dryer o L28” x W33” x H43” o 1.5” National Pipe Tapered (NPT), 250 CFM o 1.59kW<85 dBA o Stainless steel heat exchangers o Low pressure drop: 2 psi o 0.62 gal/hr condensate o Advanced microprocessor to automatically manage dryer operation for optimum air treatment and maximum efficiency o Moisture and contamination removed from the air stream via high efficiency separator

• FA490IH High Efficiency Filter o 1.5” NPT, 290 SCFM o F series filter with dual indicator showing differential pressure drop and operating efficiency o Filter elements with stainless steel mesh o Auto drain

1.2 Dust Extraction System

• Two (2) Eurovac Central Vacuum Systems, each with the following features:

o 15 Horsepower o Regenerative Blower o Cyclonic Filter Separator o 30 Gallon Canister o Dedicated Control Panel NEMA 4 Enclosure (Indoor/Outdoor) Start/Stop Overload Protection Run Light Hour Meter Filter Differential Pressure Display Dirty Filter Fault Shutdown/Light General Pulse Jet Fault Light

• Two (2) Sprinkler Port Kits

• Two (2) Side Mount Explosion Relief Valves

• Two (2) High Efficiency Particulate Air (HEPA) Filter Housings

• Two (2) Bag Equalization

• Two (2) 4” Non-Return Isolation Valves with Accumulation Sensor

• Manual System o Two (2) Header pipes along 2 walls of booth ~75’ x 19’ with tubing o >=4” header tube (please determine if size needs increased) o >=2” drops o Min 16 gauge tubing o Includes 6” tube/sleeve shrink seals for all connections o Includes >25% spare seals o Includes all gasketed connections o Includes rolls of 4” and 6” shrink o Includes all fittings, bends, fasteners, etc. to connect system o Four (4) Double Drops o Two (2) Single Drops o Four (4) 2” Ship Cleaning Kits o Four (4) 2” Yellow Claws o Four (4) 2” claw vac holsters o Four (4) Orbital sanders with hose o Includes four (4) Tube plugs o Includes twenty-five (25) >= 4” tube hangers o Includes wall mounting brackets for drops

1.3 Site Visit and On-Site Support. The Contractor shall contact the Government

Representative listed in 2.1.1 within five (5) days after contract award to schedule a site visit. The site visit shall consist of a review of the facility layout for the installation of the sanding booth, robotic sander system, compressor/air tank and dust evacuation system.

1.4 Engineering Drawings. The Government must approve the Contractor’s Engineering drawings prior to beginning any work. Within ten (10) days after site visit, the Contractor shall provide a full set of draft engineering drawings via electronic email, in Adobe Portable Document Format (PDF) to the Primary Government Representative listed in paragraph 2.1.1. Engineering drawings shall be in the Contractor's format and shall provide sufficient information to permit Government analysis and approval prior to the Contractor beginning any work. Within ten (10) days of receiving the draft engineering drawings, the Government Representative will review the drawings and notify the Contractor that the drawings are approved or if any changes need to be made. Within five (5) days of Government approval of the draft drawings, the Contractor shall submit the final engineering drawings via email to the Government Representative. The total turnaround time from the draft to the final drawings shall be no longer than thirty 30 days. (CDRL A001, DI-SESS- 81003F NOT 1, Commercial Engineering Design Data and Associated Lists)

1.5 Operating Manual. The Contractor shall provide one (1) hard copy each and an electronic copy each of all Commercial Off-The-Shelf (COTS) operating manuals for all equipment components to the Government Representative in 2.1.1. (CDRL A002, DI-TMSS-80527C, Commercial Off-The-Shelf (COTS) Manual and Associated Supplemental Data)

1.6 Over and Above Work. Work discovered during the course of performance that is within the general scope of the contract and necessary to meet the requirement, but not covered by the basic contract.

1.6.1 When over and above work is identified, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for (Group).

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for (Group).

2.2 Shipping/Delivery/Period of Performance. The Contractor shall provide Freight On

Board (FOB) Destination delivery of all components within twelve (12) weeks of contract award. Packaging of equipment shall be consistent with industry standards to ensure safe product delivery. The Government shall permit split deliveries for this requirement.

2.3 Ship To Address.

Attention: Jessica Adams, 478-222-4090

Unit: 402 CMXG/MXDED

DODAAC: F3QCCM

Address:

470 Laundry Drive

Primary Government Representative Alternate Government Representative Jessica Adams

402 CMXG/MXDED

478-222-4090 Jessica.Adams.21@us.af.mil

Jeremy Johnson

402 CMXG/MXDE

478-327-2659 Jeremy.Johnson.5@us.af.mil mailto:Jessica.Adams.21@us.af.mil mailto:Jeremy.Johnson.5@us.af.mil

Bldg 673 Robins AFB, GA 31098

2.4 Incidental Services.

2.4.1 Installation. The contractor shall complete the mechanical, electrical, and pneumatic installation of the air compressor/air tank system, dust extraction system, sanding booth, and robotic sander system in Building 673. The systems shall be installed by the contractors qualified representatives and the Contractor shall provide all applicable equipment (to include forklifts and/or man lifts), materials, and supplies needed to fully complete the installation. All items shall be assembled and installed utilizing best commercial practices and manufacturer’s installation procedures. All materials and installation methods shall be acceptable for a Class II, Division I hazardous location (explosion proof conduit for combustible dust inside the booth). Installation shall begin no later than 26 weeks after contract award and be completed within six (6) weeks after commencement.

If additional time is needed for installation, the Contractor shall immediately notify the Contracting Officer to request an extension.

2.4.2 Post Equipment Delivery Site Visit. The Government Representive listed in

2.1.1 shall contact the Contractor within five (5) days after all components have been delivered on-site to schedule a site visit. The site visit shall consist of an inventory of all equipment and identification of any issues prior to work beginning.

2.4.3 Acceptance. After installation is complete, the Contractor shall conduct a functional test in the presence of the Government Representative listed in 2.1.1 to ensure proper operation of all equipment. The Contractor shall demonstrate and the Government Representative shall verify the following:

• The system’s ability to automatically and completely process an asset to include sanding application and automatic sanding disk changes with data recording active.

• The system’s ability to process an asset placed within the work envelope during one production run.

• Data collection.

• Creation of a program.

• Any enhancements awarded.

• The ability to create a program using the four corner and four corner with mid points algorithm.

• Acceptable operation of all component systems integrated into the robotic sander system.

• A visual inspection to ensure equipment is free of defects. Any components damaged, missing, or installed improperly will be identified and corrected by the Contractor in a timely manner prior to completion of the contract.

2.4.4 Trash and Debris Disposal. The Contractor shall dispose of all trash, debris, and packing materials generated in the performance of the contract off base. The work area shall be maintained in an unclutterd and safe condition at all times or work will be paused until the conditions are corrected.

2.4.5 Government Support. The Government shall provide the following propery and services as deemed necessary:

• The Government will supply all required utilities within ten (10) feet of the installation site. To have the utilities installed and ready for connections, the contractor shall provide a list of all required utilities, along with the required quantity and description, within the initial project planning chart. This planning chart will also provide a projected schedule from contract award through final inspection. (CDRL A003, DI-MGMT-80507C, Project Planning Chart)

• Government representative on site at all times Contractors are on-site.

• A parking and unloading/staging area for all equipment and materials.

• Any permits or approvals required by governing agencies.

• Installation area free and clear of obtructions.

• Written notifications of any special instructions and/or any prohibited procedures/materials prior to the Contractor arriving for work.

• If required by National Fire Protection Association (NFPA) codes, incorporation of the sanding booth into the faciliy’s existing fire suppression system in the event of fire the system will shutdown any sanding and robotic actions.

2.5 Warranty. The Contractor shall ensure that all equipment will be free from defects in material and workmanship for a period of one (1) year from the date the Government accepts delivery. Inspection and acceptance is to be performed by the Government upon completion in accordance with the PD.

3.0 Government Furnished Equipment and Services or Government Furnished Property

(GFP) and services. N/A

4.0 General Information.

4.1 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer and Government Representatives no later than five (5) calendar days after contract award date.

4.2 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building 673 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:00 AM to 3:00 PM (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel, and will provide a 48-hour notice prior to changing any work hours.

4.3 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4 Security Requirements.

4.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.4.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.4.6 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base. The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only.

For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.4.7 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.4.8 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.

4.8 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.8.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and http://www.biopreferred.gov/ certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.9 Environmental Management Systems (EMS) Awareness. Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.9.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk:

478-926-1176)

4.9.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not supported by Internet Explorer; recommend using Chrome.)

4.9.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A004 DI-MGMT-80368A/T, Status Report/EMS Training)

4.10 ISO 50001-Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.10.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f mailto:jessica.parker.15@us.af.mil that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.10.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.10.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A005 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.11 Contractor’s Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP).

All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A006, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.11.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.12 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), Contract Surveillance Management Office (CSMO) Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A007, DI-SAFT-81563 NOT 2/T, Accident/Incident Report)

4.13 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76-7023, Continuation of Essential Contractor Services.

4.14 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.15 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 Appendices: N/A

https://piee.eb.mil/