Purchase_and_Delivery_of_4_Inch_and_6_Inch_Sound_Attenuated_Trailer_Mounted_Pumps.pdf

INVITATION TO BID

ITB-003-2021

PURCHASE AND DELIVERY OF 4 INCH AND 6 INCH SOUND

ATTENUATED TRAILER MOUNTED PUMPS

City of Lake City

205 N. Marion Ave.

Lake City, FL 32055

RELEASE DATE: December 17, 2021

DEADLINE FOR QUESTIONS: December 31, 2021

RESPONSE DEADLINE: January 13, 2022, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lcfla https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lake City

INVITATION TO BID

Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer

Mounted Pumps

I. Introduction II. Instruction To Bidders

III. Scope of Work and Related Requirements IV. Terms and Conditions V. Pricing Proposal

VI. Vendor Questionnaire

Invitation to Bid #ITB-003-2021 Title: Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer Mounted Pumps

1. INTRODUCTION

1.1. Summary

INVITATION TO BID

ITB-003-2021

Sealed bids will be accepted by the City of Lake City, Florida until Thursday, January 13, 2022 at 2:00 pm, local time through the City’s e-Procurement Portal, ProcureNow. Any bids received after the above time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. Bids will not be accepted through any other means. Bid opening will be promptly at 2:15 pm in the City Council Chambers located on the 2nd floor in City Hall, at which time all bids will be publicly opened and read aloud for the purchase and installation of:

Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer Mounted Pumps

Any deviation from the specifications must be explained in detail under “Clarifications and Exceptions”, as part of the Bidder's Response, and each deviation must be itemized by number and must specifically refer to the applicable specification paragraph and page. Otherwise it will be considered that items offered are in strict compliance with these specifications and the successful Bidder will be held responsible for meeting the specification.

All questions related to this ITB shall be submitted in writing through the ProcureNow Question/Answer

Tab via the City's e-Procurement portal, on or before, Question & Answer Submission Date by Question

& Answer Submission Time. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly.

All questions must be in writing and directed to the Procurement Director. All questions will be answered in writing. Any answers which may alter the scope of work will be answered in the form of addenda. Any and all addenda must be acknowledged through the City's e-Procurement Portal. Deadline for receiving questions is Friday, December 31, 2021 at 4:00 pm. Questions received after this date and time will not be considered.

Bidder may not withdraw his/her bid for a period of sixty (60) days following the opening of the responses.

The City of Lake City is exempt from State Use Tax, State Retail Tax and Federal Excise Tax. The bid price must be net, exclusive of taxes. Bidder’s proposal must be dated, signed by authorized representative, title, firm name, address, and telephone number.

Local Vendor Preference: City of Lake City Administrative Policy #18 states that the bid of a resident of

Columbia County, Florida will have a 5% preference over the bid submitted by any non-resident of

Columbia County. A resident is defined as an individual whose primary residence is within Columbia

County, Florida, a partnership whose principals are all residents of Columbia County, Florida, partnership or other business entity whose principal place of business is within Columbia County, Florida, or which maintains a full time business office open to the public within Columbia County, Florida. With these and http://secure.procurenow.com/lcfla other contributing factors the City Council reserves the right to award a bid or contract in the best interest of the City.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and city holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement

Department or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any Bidder desirous of protesting a bid for any reason must file a written notice of bid protest with the

City Manager’s office within 72 hours following posting of notice of intended award. All protest will be in writing stating the bid being protested and the specific reason of the protest. All protest will be signed by the Protestor and include all detail for a complete and thorough review. The decision of the City

Manager, after consultation with the City Attorney will be issued within five (5) working days of the receipt of the protest, unless additional time is agreed upon by all parties involved should circumstance warrant such a delay.

By submission of his/her bid, the Bidder certifies that:

A. The bid has been arrived at by the Bidder independently and has been submitted without collusion with any other vendor of materials, supplies, or equipment described in the Invitation to Bid.

B. The contents of the bid have not been communicated by the Bidder, his/her employees or agents, to his/her best knowledge and belief, to any person not an employee or agent of the

Bidder or his surety in any bond furnished herewith and will not be communicated to any such person prior to the official opening of the bids.

The City of Lake City reserves the right to accept or reject any/all bids and to award the contract in the best interest of the City of Lake City, Florida.

CITY OF LAKE CITY, FLORIDA

Mike Williams

Interim City Manager

1.2. Contact Information

Karen Nelmes

Procurement Director

205 N. Marion Ave

Lake City, FL 32055

Email: nelmesk@lcfla.com

Phone: (386) 719-5818

Department:

Procurement mailto:nelmesk@lcfla.com tel:(386)719-5818

1.3. Timeline

Release Project Date December 17, 2021

Question Submission Deadline December 31, 2021, 4:00pm

Question Response Deadline January 7, 2022, 5:00pm

Proposal Submission Deadline January 13, 2022, 2:00pm

2. INSTRUCTION TO BIDDERS

2.1. Overview

The City of Lake City is accepting bids for Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated

Trailer Mounted Pump.

Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic response.

2.2. Submittal Deadline

Bids shall be submitted via the City's e-Procurement Portal, ProcureNow, no later than Thursday, January 13, 2022 at 2:00 pm. Late proposals shall not be accepted.

Bids must be submitted via the City's e-Procurement Portal, ProcureNow and may not be delivered orally, by facsimile transmission, or by other telecommunication or electronic means.

2.3. Pre-Bid Meeting

There will be no pre-bid meeting associated with this project.

2.4. Questions

All questions related to this ITB shall be submitted in writing via the ProcureNow Question/Answer Tab via the City's e-Procurement portal, on or before, Friday, January 7, 2022 by 4:00 pm. All questions submitted and answers provided shall be electronically distributed via email to bidders following this solicitation on the City's e-Procurement Portal.

2.5. Addenda

Addenda notifications will be emailed to all persons on record as following this ITB.

https://secure.procurenow.com/signup http://secure.procurenow.com/lcfla http://secure.procurenow.com/portal/lcfla

3. SCOPE OF WORK AND RELATED REQUIREMENTS

3.1. Specifications - 4” Trailer Mounted Pump

System Description:

1. Portable, diesel driven, fully automatic self-priming, trailer mounted pump set.

2. Pump shall be fitted with a fully automatic priming system capable of priming and re-priming from a completely dry pump casing. Equipment acceptance shall be contingent upon the pump’s ability to run continuously at full speed in a completely dry condition for periods up to eight hours.

3. Pump efficiency shall be no less than 70% at best efficiency point.

4. The pump and accessories shall be supplied by the pump manufacturer.

5. Design Requirements:

Maximum solids handling size 3 Inches

Impeller Diameter 9.80 Inches

Suction Size 4 Inches

Discharge Size 4 Inches

Maximum Suction Lift 26+/- Feet

REFERENCES

1. ANSI B16.1 – Standard for cast Iron Pipe Flanges and Flanged Fittings.

Equipment:

1. CASING, SUCTION COVER: Pump castings shall be heavy duty EN-GJL-200 cast iron. Pump design shall incorporate a direct suction flow path that is in axial alignment with the impeller eye. There shall be no turns, or valves between the suction flange and the impeller eye.

2. IMPELLERS: The pump shall contain a semi- open, non-clogging, ductile iron impeller for solids handling capability. The pump and priming system shall be capable of priming the pump from a completely dry pump casing. The pump shall be capable of static suction lifts to 28+/- vertical feet. It shall also be capable of operation using extended suction lines. The Utilities Director may require a demonstration.

3. WEARPLATES: Shall be fully field adjustable and replaceable. Wear plate clearances shall have no relationship to the ability of the pump to achieve a prime. The wear plate shall be measurable through the clean-out opening and be easily adjustable externally without compromising the sealed interface on the casing. The wear plate shall be fitted to maintain the concentric equilibrium of the wear plate opening and the eye of the impeller – No other material of construction will be accepted. Bolted or pressed wear ring design will not be accepted. Front wear plate shall be bolted to suction cover/ tee.

Pressed in wear ring will not be accepted.

4. CLEAN-OUT OPENING: The pump shall be equipped with hinge doors. The hinge doors shall allow easy access to the wear components that include the wear plate and semi-open impeller. The hinged doors will provide the ability to access the pump in as little as 3 minutes. The opening shall be fit so that it provides a flush internal surface to the pump.

5. BEARING AND SHAFTS: Pump shall be fitted with a bearing bracket to contain the shaft and bearings.

Bearings shall be ball bearings of adequate size to withstand imposed loads for sustained pumping at maximum duty points. The DRIVE END bearing shall be double row angular contact ball bearing. The

PUMP END bearing shall be radial ball bearing. The rotating shaft shall be constructed of high strength steel that is up to class standards. The shaft shall come with a standard shaft sleeve that is required to operate under intensive working conditions.

6. SEALS: The pump shall be equipped with a mechanical seal consisting of rotating and stationary members created with tungsten carbide. The seal is made up of VITON™ elastomers and the spring shall be stainless steel. The mechanical seal provided shall be oil lubricated, oil cooled, and be installed inside of a separate oil filled reservoir between the bearing housing and the seal plate. The seal shall come equipped with an extended oil tank to prolong use of life.

7. PUMP SUCTION AND DISCHARGE FLANGES: Shall be ANSI 4" flanges made of heavy duty EN-GJL-200 cast iron.

8. PUMP O RINGS: Shall be Buna-N or Viton.

9. PRIMING SYSTEM: The pump shall include a Diaphragm pump for automatic self-prime and re-prime during use. The diaphragm pump shall consist of an air separator and a discharge check valve to maintain vacuum in the system while running. The priming system shall be driven by a link-belt drive system that is readily available for servicing needs. Pumps that require separation of the pump from the engine to replace the belt will not be considered. The drive system shall include all proper safety equipment and be properly labeled with warnings against wrongful use. The pump and priming system shall be capable of priming the pump from a completely dry pump casing. The pump shall be capable of static suction lifts to 26+/vertical feet. It shall also be capable of operation using extended suction lines.

The Utilities Director may require a demonstration.

10. CHECK VALVE: The pump shall be supplied with a check valve mounted on the discharge of the pump, allowing unrestricted flow from the impeller. The check valve shall prevent in-line return of flow when the pump is shut off.

11. DRIVE UNIT: The pump shall be operated by a Diesel engine to adequately drive the pump throughout its rated operating range. It shall be a 1.9L, 3-cylinder engine with 49HP that is liquid cooled with a radiator. The engine shall have a regular maintenance schedule of 500 hours. EPA Tier 4 final emissions certification is required for this engine. All equipment must be found to be sufficient for use in an outdoor/ construction site environment including the cooling system and electrical components. The system shall have a 12-volt battery system for engine start-up, lighting, gauges, and other instruments that are found on the pump. The engine shall have a muffler that meets standards and have a rain cap attached to prevent internal damage. Safety shut down switches for low oil pressure and high temperature shall be integrated into the engine control panel. A certified continuous duty engine curve shall be supplied to the owner/engineer upon request.

12. FRAME: Shall be constructed of ASTM A36 heavy thickness structural steel with an integrated lifting beam feature. The structural steel must follow the standards of ASTM 36 as listed. The PAS 100 HFS T4F

KO pump shall include lockable doors and a Soundproof Canopy design with a noise range of 75dB(A)

@23ft. The frame shall also include a 30-gallon polyethylene fuel tank and shall operate at 1800rpm to achieve a run time of 24 hours on one full fuel tank. The pump shall have a maximum transport weight of 3360 lbs when fuel tank is at full capacity.

13. GOVERNOR: Governor shall be electronic type. Engine speed shall be adjustable to operate the pump between maximum and minimum design operation speeds.

14. FUEL SOURCE: The fuel system shall consist of a 30-gallon Polyethylene fuel tank and the fuel shall be consumed from a central point in the lowest area of the tank to handle unstable operating conditions and to ensure best efficiency. The fuel system shall have a duel fuel filter system and they must be easily accessible from the access doors on the exterior of the pump casing. The fuel system must be supplied and paired with an engine that has the ability of operating effectively on Ultra-Low Sulfur Diesel (ULSD).

15. EFFICIENCY: The pump shall have a minimum efficiency of 70% at best efficiency point.

16. FACTORY PAINTING: The pump and frame shall be clean and free of debris, then primed with an epoxy primer. The components will be painted with an industrial grade Polyester powder, average thickness of 3 mils.

17. TRAILER: The pump shall come standard on a highway rated; single axle trailer ready for on the road use. The trailer shall have a torsion spring load system that reduces vibrations on the load and be equipped with the proper range D tires for safe transportation of the pump. The trailer shall come with a brake system that is designed to appropriately and safely handle the load of the trailer while braking is in progress. The trailer shall come equipped with an adjustable jack stand to keep the pump level in many different scenarios on the job site. The trailer shall have 2- 5/16" hitch ball. The trailer shall come equipped with rugged, polyethylene fenders to prevent damage to the pump while being transported on the highway, illuminated brake and turn signals, and a visible license plate bracket mounted to comply with highway regulations. All trailer electrical wiring will consist of a standard 7-prong trailer connecter that will be connected to the transportation vehicle. Pump set on trailer shall have eye of impeller no greater than 30 inches from ground level.

AUTOMATIC STARTING CONTROL SYSTEM:

1. The engine shall be equipped with a factory installed LOFA CP750 microprocessor-based controller and designed to start/stop the engine at a signal supplied by high- and low-level floats or a 4-20 mA transducer.

ENGINE/ PUMP CONTROL SPECIFICATIONS:

1. The engine shall be started, stopped, and controlled by a LOFA CP750 high performance state of the art digital controller. The controller shall be weatherproof enclosed, and contain an external weatherproof 5 illuminated elastomer type keypad buttons providing tactile feedback and ability to be operated while wearing gloves and accessible without the need to remove or open any protective cover or enclosure. It shall be designed to start/stop the engine at a signal supplied by highand low-level floats or a 4-20 mA transducer. The panel will have the ability to operate from a transducer and floats simultaneously. The panel shall be capable of automatically filling a vessel, empty a vessel, or maintain level.

The Electrical Specifications of the control panel shall meet the following conditions:

Supply Voltage 10 to 32 VDC

Standby Current 85mA

Operating Current 175mA

Magnetic Pickup Input Voltage 2 to 175 V RMS

Tachometer Input Voltage 6 to 32V Peak

Analog Input 0 to 10 VDC (4), 4 to 20mA, or 0 to 5 VDC (1)

The control panel shall have four (4) simple automatic start/stop control modes including Single Switch, Dual Switch, Transducer (Level / Pressure), and Transducer w/ (Active Redundant Dual Switches). The control panel shall have four (4) automatic start/stop modes including Empty, Fill, Maintain In, and

Maintain Out.

FLOATS: The unit shall be supplied with one (1) float assembly including one (1) high level N/O and one

(1) low-level N/C narrow angle float switches which shall integrate with the engine control panel via a single multi-pin plug.

MANUFACTURERS SERVICES:

The manufacturer shall furnish the services of a competent factory representative to do the following:

• Inspect the system prior to delivery, supervise the startup and testing of the system, and certify the system has been properly furnished and is ready for operation.

• Instruct the Owner's operating personnel in the proper operation and maintenance of the system for a period of not less than one-half day.

TOOLS AND SPARE PARTS:

The manufacturer shall furnish the following on delivery of the pumping system.

• A recommended list of spare parts.

• An Operations and Maintenance manual for the pump and engine.

3.2. Specifications - 6" Trailer Mounted Pump

System Description:

1. Portable, diesel driven, fully automatic self-priming, trailer mounted pump set.

2. Pump shall be fitted with a fully automatic priming system capable of priming and re-priming from a completely dry pump casing. Equipment acceptance shall be contingent upon the pump’s ability to run continuously at full speed in a completely dry condition for periods up to eight hours.

3. Pump efficiency shall be no less than 70% at best efficiency point.

4. The pump and accessories shall be supplied by the pump manufacturer.

5. The pump offered shall be of the manufacturer’s standard production model.

6. Design Requirements:

Maximum solids handling size 3 Inches

Impeller Diameter 11.77 Inches

Suction Size 6 Inches

Discharge Size 6 Inches

Maximum Suction Lift 26+/- Feet

REFERENCES

1. ANSI B16.1 – Standard for cast Iron Pipe Flanges and Flanged Fittings.

Equipment:

1. CASING, SUCTION COVER: Pump castings shall be heavy duty EN-GJL-200 cast iron. Pump design shall incorporate a direct suction flow path that is in axial alignment with the impeller eye. There shall be no turns, chambers, or valves between the suction flange and the impeller eye.

2. IMPELLERS: The pump shall contain a semi- open, non-clogging, ductile iron impeller for solids handling capability. Impeller shall be securely attached to the shaft with a locknut and washer.

3. WEARPLATES: Shall be fully field adjustable and replaceable, fabricated of cast iron. Wear plate clearances shall have no relationship to the ability of the pump to achieve a prime. The wear plate shall be measurable through the clean-out opening and be easily adjustable externally without compromising the sealed interface on the casing. The wear plate shall be fitted to maintain the concentric equilibrium of the wear plate opening and the eye of the impeller No other material of construction will be accepted. Bolted or pressed wear ring design will not be accepted. Front wear plate shall be bolted to suction cover/ tee. Pressed in wear ring will not be accepted.

4. CLEAN-OUT OPENING: The pump shall be equipped with hinge doors. The hinge doors shall allow easy accessibility to guarantee easy clean-up of the pump with minimal downtime. The hinge doors shall allow easy access to the wear components that include the wear plate and semi-open impeller. The hinged doors will provide the ability to access the pump in as little as 3 minutes. The opening shall be fit so that it provides a flush internal surface to the pump

5. BEARING AND SHAFTS: Pump shall be fitted with a bearing bracket to contain the shaft and bearings.

Bearings shall be ball bearings of adequate size to withstand imposed loads for sustained pumping at maximum duty points. The DRIVE END bearing shall be double row angular contact ball bearing. The

PUMP END bearing shall be roller bearing. The rotating shaft shall be constructed of high strength steel that is up to class standards.

6. SEALS: The pump shall be equipped with a mechanical seal consisting of rotating and stationary members created with tungsten carbide. The seal is made up of VITON™ elastomers and the spring shall be stainless steel. The mechanical seal provided shall be oil lubricated, oil cooled, and be installed inside of a separate oil filled reservoir between the bearing housing and the seal plate. The seal shall come equipped with an extended oil tank to prolong use of life.

7. PUMP SUCTION AND DISCHARGE FLANGES: Shall be ANSI 6" flanges made of heavy duty EN-GJL-200 cast iron.

8. PUMP O RINGS: Shall be Buna-N or Viton.

9. PRIMING SYSTEM: The pump shall include a Diaphragm pump for automatic self-prime and re-prime during use. The diaphragm pump shall consist of an air separator and a discharge check valve to maintain vacuum in the system while running. The priming system shall be driven by a link-belt drive system that is readily available for servicing needs. Pumps that require separation of the pump from the engine to replace the belt will not be considered. The drive system shall include all proper safety equipment and be properly labeled with warnings against wrongful use. The pump and priming system shall be capable of priming the pump from a completely dry pump casing. The pump shall be capable of static suction lifts to 26+/vertical feet. It shall also be capable of operation using extended suction lines.

The Utilities Director may require a demonstration.

10. CHECK VALVE: The pump shall be supplied with a Val-Matic check valve mounted on the discharge of the pump, allowing unrestricted flow from the impeller. The check valve shall prevent in-line return of flow when the pump is shut off.

11. DRIVE UNIT: The pump shall be operated by a Kohler Engine with Diesel Oxidation Catalyst technology to adequately drive the pump throughout its rated operating range. With this DOC technology, the engine shall not have to regenerate, and will not need any exhaust fluid to be added. It shall be a 2.5L 4-cylinder engine with 7 4 HP that is liquid cooled with a radiator. The engine shall have a regular maintenance schedule of 500 hours. EPA Tier 4 final emissions certification is required for this engine. All equipment must be found to be sufficient for use in an outdoor/ construction site environment including the cooling system and electrical components. The system shall have a 12-volt battery system for engine start-up, lighting, gauges, and other instruments that are found on the pump.

The engine shall have a muffler that meets standards and have a rain cap attached to prevent internal damage.

12. FRAME: Shall be constructed of ASTM A36 heavy thickness structural steel with an integrated lifting beam feature. The structural steel must follow the standards of ASTM 36 as listed. The PAS 150 HFS T4F

KD pump shall include lockable doors and a Soundproof Canopy design to reduce noise production. The frame shall also include a 60-gallon polyethylene fuel tank and shall operate at 1900rpm to achieve a run time of 24 hours on one full fuel tank. The pump shall have a maximum transport weight of 4605 lbs when fuel tank is at full capacity.

13. GOVERNOR: Governor shall be electronic type. Engine speed shall be adjustable to operate the pump between maximum and minimum design operation speeds.

14. FUEL SOURCE: The fuel system shall consist of a 60-gallon Polyethylene fuel tank and the fuel shall be consumed from a central point in the lowest area of the tank to handle unstable operating conditions and to ensure best efficiency. The fuel system shall have a duel fuel filter system and they must be easily accessible from the access doors on the exterior of the pump casing. The fuel system must be supplied and paired with an engine that has the ability of operating effectively on Ultra-Low Sulfur Diesel (ULSD).

15. EFFICIENCY: The pump shall have a minimum efficiency of 70% at best efficiency point.

16. FACTORY PAINTING: The pump and frame shall be clean and free of debris, hen primed with an epoxy primer. The components will be painted with an industrial grade Polyester powder, average thickness of 3 mils.

17. TRAILER: The pump shall come standard on a highway rated; single axle trailer ready for on the road use. The trailer shall have a torsion spring load system that reduces vibrations on the load and be equipped with the proper range D tires for safe transportation of the pump. The trailer shall come with a brake system that is designed to appropriately and safely handle the load of the trailer while braking is in progress. The trailer shall come equipped with an adjustable jack stand to keep the pump level in many different scenarios on the job site. The trailer shall have 2- 5/16" hitch ball. The trailer shall come equipped with rugged, polyethylene fenders to prevent damage to the pump while being transported on the highway, illuminated brake and turn signals, and a visible license plate bracket mounted to comply with highway regulations. All trailer electrical wiring will consist of a standard 7-prong trailer connecter that will be connected to the transportation vehicle. Pump set on trailer shall have eye of impeller no greater than 31 inches from ground level.

AUTOMATIC STARTING CONTROL SYSTEM:

1. The engine shall be equipped with a factory installed LOFA CP750 microprocessor-based controller and designed to start/stop the engine at a signal supplied by high- and low-level floats or a 4-20 mA transducer.

ENGINE/ PUMP CONTROL SPECIFICATIONS:

1. The engine shall be started, stopped, and controlled by a LOFA CP750 high performance state of the art digital controller. The controller shall be weatherproof enclosed, and contain an external weatherproof 5 illuminated elastomer type keypad buttons providing tactile feedback and ability to be operated while wearing gloves and accessible without the need to remove or open any protective cover or enclosure. It shall be designed to start/stop the engine at a signal supplied by high and low-level floats or a 4-20 mA transducer. The panel will have the ability to operate from a transducer and floats simultaneously. The panel shall be capable of automatically filling a vessel, empty a vessel, or maintain level.

The Electrical Specifications of the control panel shall meet the following conditions:

Supply Voltage 10 to 32 VDC

Standby Current 85mA

Operating Current 175mA

Magnetic Pickup Input Voltage 2 to 175 V RMS

Tachometer Input Voltage 6 to 32V Peak

Analog Input 0 to 10 VDC (4), 4 to 20mA, or 0 to 5 VDC (1)

The control panel shall have four (4) simple automatic start/stop control modes including Single Switch, Dual Switch, Transducer (Level / Pressure), and Transducer w/ (Active Redundant Dual Switches). The control panel shall have four (4) automatic start/stop modes including Empty, Fill, Maintain In, and

Maintain Out.

FLOATS: The unit shall be supplied with one (1) float assembly including one (1) high level N/O and one

(1) low-level N/C narrow angle float switches which shall integrate with the engine control panel via a single multi-pin plug.

MANUFACTURERS SERVICES:

The manufacturer shall furnish the services of a competent factory representative to do the following:

• Inspect the system prior to delivery, supervise the startup and testing of the system, and certify the system has been properly furnished and is ready for operation.

• Instruct the Owner's operating personnel in the proper operation and maintenance of the system for a period of not less than one-half day.

TOOLS AND SPARE PARTS:

The manufacturer shall furnish the following on delivery of the pumping system.

• A recommended list of spare parts.

• An Operations and Maintenance manual for the pump and engine.

3.3. Safety

The Contractor shall be responsible for the safe conduct of his/her personnel during the execution of the work detailed herein. The Contractor shall meet or exceed the standards set for by the Occupational

Safety and Health Administration (OSHA) and requirements established by the Federal, State, and Local agencies. Should an unsafe condition be identified during the execution of this work, the Contractor will immediately suspend such activity until a safe method can be employed.

3.4. Hours of Work

A. The successful Contractor will deliver Monday through Friday from 7:00 AM to 4:00 PM.

B. Extended working hours may be available upon request and approval by the City of Lake City prior to the commencement of the work specified under this contract.

3.5. Warranty

The manufacturer shall furnish the following to the Owner:

• A copy of the engine manufacturer's parts and labor warranty.

• A one-year Parts and Labor Warranty issued by the manufacturer on the Portable Pump. The warranty must cover all pump parts, including the mechanical seal.

3.6. Delivery

Delivery will be F.O.B. City of Lake City Warehouse located at 200 NE Gum Swamp Road, 32055. Contact

Procurement at (386) 758-5407 or procurement@lcfla.com to coordinate delivery. Awarded Supplier must give a minimum of 48 hours prior to delivery.

4. TERMS AND CONDITIONS

4.1. Licenses/Qualifications

All Contractor's must be qualified and licensed under the laws, rules and regulations of the State of

Florida and the City of Lake City, Florida to perform the work required by these contract documents.

Contractor’s qualifications including equipment to be used for this project will be subject to review and approval by the City prior to award.

4.2. Insurance

A. Without limiting Contractor's indemnification, it is agreed that the successful Contractor will purchase at their expense and maintain in force at all times during the performance of services under this agreement the following insurance. Where specific limits are shown, it is understood that they must be the minimum acceptable limits. If successful Contractor's policy contains higher limits, the City of Lake City will be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the City naming the City of Lake City as additional insured. These certificates must provide a ten (10) calendar day notice to the City in the event of cancellation, non-renewal or a material change in the policy.

B. Statutory Workers Compensation insurance as required by the State of Florida.

C. Commercial General Liability insurance to provide coverage of not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and must include premises-operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements.

D. Business Vehicle/Umbrella Liability insurance with a minimum limit of $200,000 per occurrence, and $300,000 for all claims arising out of the same incident or occurrence, for property damage and personal injury. Notice, these limits may change according to Florida law and the protections afforded to the City pursuant to sovereign immunity for liability.

4.3. Indemnity

Successful contractor will indemnify and hold Owner and Owner’s agents harmless from any loss, cost, damage or injury sustained by any persons (s) as a result of the actions of employees or officers of the

Contractor, subcontractors or suppliers.

4.4. Schedule

A. Upon receipt of all required documents a notice of award and a purchase order will be issued.

The successful Contractor must complete all work within 120 calendar days after delivery of equipment.

4.5. Special Conditions

A. Extended time may be allowed for the completion of this project due to inclement weather.

B. Decisions to allow days added to the contract due to inclement weather will be based upon weather records as recorded with the State of Florida, Division of Forestry located in Lake City, Florida and approved by the City of Lake City Project Manager.

C. In the event additional days are awarded the contractor must notify the City of Lake City

Procurement department at the beginning of work stoppage and each succeeding day until work can be safely resumed.

4.6. Contract/Award

A Purchase Order will be issued to the lowest responsive responsible bidder along with the Notice of

Award after Council's approval of bid.

4.7. Payment

Payment will be based on: (a) City’s acceptance of work, and (b) submitted evidence, if requested by the

City, that all payrolls, materials, bills, and indebtedness connected with the work have been paid. The

City may withhold an amount as may be necessary to pay such claims for labor and services rendered and materials involved with the work. Payment to Contractor will be made within thirty (30) calendar days of receipt of invoice, assuming there are no contested amounts with the invoice.

4.8. Or Equal

Any manufacturers’ names, trade names, brand names or catalogue numbers used in the specifications are for the purpose of describing and establishing general performance and quality levels. Such references are not intended to be restrictive. Bids are invited on these and comparable brands or products provided the quality of the proposed products meet or exceed the quality of the specifications listed for any item. All requests for “or equal” consideration must be received prior to the deadline for receiving questions.

4.9. Experience/References

Bidders must provide a statement of qualifications and include with their proposal a minimum ofThree

(3)references for similar project in the last Five (5) years. The list of references must be submitted as a part of the bidder response as provided within the vendor questionnaire. All reference materials provided become the property of the City of Lake City and also become public record.

4.10. Change Orders

A. Notify the City of Lake City of any conditions in the project area that are not addressed within the specifications that may require a change order.

B. Change orders to the scope of work or additional work requested by the City of Lake City must be in written form and initiated by the Contractor.

C. All changes or additions will be approved by the City of Lake City prior to work being initiated.

4.11. Addendum

It will be the sole responsibility of the bidder to contact the Purchasing Department prior to submitting a bid to determine if any addenda have been issued, to obtain such addenda, and to acknowledge addenda with their bid. Failure to submit acknowledgement of any addendum that affects the bid price is considered a major irregularity and will be cause for rejection of the bid.

4.12. Required Documents

The enclosed documents must be executed and returned with bid proposal or the proposal may be considered non-responsive. (Conflict of Interest Statement, Disputes Disclosure Form, Drug Free

Workplace Certificate, Non-Collusion Affidavit of Proposer, References, Public Entity Crime Statement and E-Verify Affirmation Statement.

4.13. Public Entity Crime

Public Entity Crimes – Section 287.133 (3) (n) of the Florida Statutes requires that a vendor/contractor submit a sworn statement concerning Public Entity crimes. Bidders are required to submit the enclosed form with their bid, failure to do so may be reason for rejection of bid.

4.14. Employment Eligibility Verification (E-Verify)

In accordance with State of Florida, Office of the Governor, Executive Order 11-116 (superseding

Executive Order 11-02; Verification of Employment Status), in the event performance of this Agreement is or will be funded using state or federal funds, the CONTRACTOR must comply with the Employment

Eligibility Verification Program(“E-Verify Program”) developed by the federal government to verify the eligibility of individuals to work in the United States and 48 CFR 52.222-54 (as amended) is incorporated herein by reference. If applicable, in accordance with Subpart 22.18 of the Federal Acquisition Register, the CONTRACTOR must (1) enroll in the E-Verify Program, (2) use E-Verify to verify the employment eligibility of all new hires working in the United States, except if the CONTRACTOR is a state or local government, the CONTRACTOR may choose to verify only new hires assigned to the Agreement; (3) use

E-Verify to verify the employment eligibility of all employees assigned to the Agreement; and (4) include these requirement in certain subcontracts, such as construction. Information on registration for and use of the E-Verify Program can be obtained via the internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

4.15. Public Record

The Owner is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with

Florida’s public records law. Specifically, the Contractor shall:

A. Keep and maintain public records required by the public agency to perform the service.

B. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

D. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (386) 719-5826 OR (386) 719-5756, CITYCLERK@LCFLA.COM, CITY CLERKS OFFICE, 205 N MARION AVE., LAKE CITY, FL, 32055.

4.16. Payment And Performance Bonds

Payment and performance bonds are not a requirement of this bid.

4.17. Additional Information

The City of Lake City reserves the right to request any additional information needed for clarification from any Bidder for evaluation purposes.

5. PRICING PROPOSAL

PURCHASE AND DELIVERY OF 4 INCH SOUND ATTENUATED TRAILER MOUNTED PUMP

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 4” Sound Attenuated Trailer Mounted

Pump 1 Each

TOTAL

PURCHASE AND DELIVERY OF 6 INCH SOUND ATTENUATED TRAILER MOUNTED PUMP

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 6” Sound Attenuated Trailer Mounted

Pump 1 Each

TOTAL

6. VENDOR QUESTIONNAIRE

6.1. References*

As per the Terms and Conditions, please provide the company name, address, contact person, telephone number and length of time services, using the following format, of at least three (3) client/customer references.

*Note: only list those client/customers in which a similar type of equipment/product of scope of work/service was provided.

Company Name: ____________________________________________

Address:___________________________________________________

Business Phone #:___________________________________________

Contact Person:_____________________________________________

Email: ____________________________________________________

Length of time services provided:_______________________________

*Response required

6.2. Title and Organization*

Please provide your title and organization's name.

*Response required

6.3. Local Office*

Please provide the city and state for your local office. If you do not have a local office, please type "N/A".

*Response required

6.4. Principal Office*

Please provide the city and state for your Principal Office.

*Response required

6.5. Conflict of Interest Statement*

A. The above named entity is submitting a Bid for the City of Lake City ITB-003-2021 described as

Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer Mounted Pumps.

B. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based upon his/her own knowledge.

https://secure.procurenow.com/portal/lcfla/projects/14482?section=101869

C. The Affiant states that only one submittal for the above proposal is being submitted and that the above named entity has no financial interest in other entities submitting proposals for the same project.

D. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above proposal. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

E. Neither the entity not its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

F. Neither the entity nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

G. I certify that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Lake City.

H. I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City of lake City.

I. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Lake City.

☐ Please confirm

*Response required

6.6. Disputes Disclosure Form*

Please select all that pertain to your organization. To answer yes, click on the options that pertain to your organization.

Select all that apply

☐ Has your firm or any of its officers, received a reprimand of any nature or been suspended by the

Department of Professional Regulations or any other regulatory agency or professional association within the last five (5) years?

☐ Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years?

☐ Has your firm had against it or filed any request for equitable adjustment, contract claims, bid protest, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business?

☐ None

*Response required

6.7. Disputes Disclosure Form - Explanation*

If you answered yes for any in the previous question, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts or extended contract time involved. If you selected none, please type "N/A".

*Response required

6.8. Disputes Disclosure Form - Acknowledgement*

I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this proposal for the City of Lake City.

☐ Please confirm

*Response required

6.9. Drug Free Workplace Certificate*

I, the undersigned, in accordance with Florida Statute 287.087, hereby certify that, as an authorized signatory on behalf of our organization, publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition.

• Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations.

• Gives each employee engaged in providing commodities or contractual services that are under bid or proposal, a copy of the statement specified above.

• Notifies the employees that as a condition of working on the commodities or contractual services that are under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, plea of guilty or nolo contender to, any violation of Chapter 1893, of any controlled substance law of the State of Florida or the United

States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt.

• Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

• Makes a good faith effort to continue to maintain a drug free work place through the implementation of the drug free workplace program.

“As a person authorized to sign this statement, I certify that the above named business, firm or corporation complies fully with the requirements set forth herein”.

☐ Please confirm

*Response required

6.10. Non-Collusion Affidavit*

A. By submitting a response to this solicitation, the Bidder Acknowledges that he/she is authorized to submit the attached response on behalf of their organization for:

ITB-003-2021, Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer Mounted

Pumps;

B. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;

C. Such Proposal is genuine and is not a collusive or sham proposal;

D. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham

Proposal in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm, or person to fix the price or prices in the attached proposal or any other Bidder, or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other Bidder, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of Lake City, Florida or any person interested in the proposed Contract; and;

E. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

☐ Please confirm

*Response required

6.11. E-Verify Affirmation Statement*

ITB-003-2021-Purchase and Delivery of 4 Inch and 6 Inch Sound Attenuated Trailer Mounted Pumps

Contractor/Proposer/Bidder acknowledges and agrees to utilize the U.S. Department of Homeland

Security’s E-Verify System to verify the employment eligibility of,

(a) all persons employed by Contractor/Proposer/Bidder to perform employment duties within Florida during the term of the Contract, and,

(b) all persons (including subcontractors/vendors) assigned by Contractor/Proposer/Bidder to perform work pursuant to the Contract.

The Contractor/Proposer/Bidder acknowledges and agrees that use of the U.S. Department of

Homeland Security’s E-Verify System during the term of the Contract is a condition of the Contract.

☐ Please confirm

*Response required

6.12. Bidder's Checklist*

By submitting a response to this solicitation, the bidder acknowledges that they…