PUR7778.pdf

PDF 173 KB Posted Oct 30, 2024

Attached to: SeaHUB Development
Solicitation number: SS-10783
Issued by: Leon County, Florida

About this file

Written by GovTribe AI · Oct 30, 2024

This document is a Notice of Intended Decision to Enter into a Single Source Contract issued by the Florida Department of Transportation (FDOT).

The notice describes the need to redevelop the SeaCIP grant application management system into a new system called SeaHUB. The new system will be used by FDOT's Seaport office to review projects, allocate funding, and manage all project management activities for the 16 ports in Florida. FDOT has determined that AskReply, Inc., the original developer of SeaCIP, is uniquely qualified to redevelop the system into SeaHUB and is the intended sole-source contractor for this $276,284.27 effort. The notice provides justification for the sole-source acquisition, citing the age and maintenance challenges of the existing SeaCIP system.

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

375-040-54

PROCUREMENT

01/16

PUR 7778 (rev. 10/14) Page 1 of 2 60A-1.010, F.A.C.

This notice of intended decision to enter into a single source contract is posted in accordance with section

287.057(3)(c), Florida Statutes.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: SeaHUB Development

Short description of the commodity or service desired: SeaCIP grant application management system to be redeveloped.

CONTACT

Name: Destyne Grayson

Address: 605 Suwannee St. MS20. Tallahassee, FL. 32399-0450

Telephone: (850) 414.4253

Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-25-9023-DG

Date posted: Time Posted:

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate): 81111511 - System or Application Programming Management Service.

Requestor (division, bureau, office, individual, as appropriate): Jerry Scott, Seaport

Performance and/or Design Requirements (intended use, function or application, compatibility etc.

requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The grant application system will be used by the Seaport office to review projects in coordination with the

Department of Economic Opportunity, allocate dollars and manage all project management functionality required to implement and deliver all planned projects at the 16 ports in the State of Florida. All project management and scheduling activities for the projects are managed through the system including grant agreement development, milestone tracking, invoicing, and auditing.

Intended source (vendor, contractor): AskReply, Inc.

Price: $276,284.27

Justification for single source acquisition (what is necessary and unique about the product, service or source;

steps taken to confirm unavailability of competition, as appropriate): SeaHUB is intended to replace SeaCIP, which is the system FDOT is currently using. SeaCIP is a 20-year-old application management program that is at the end of its useful life. Currently, the program receives considerable maintenance to ensure its baseline functions. Replacing SeaCIP with SeaHUB is expected to reduce maintenance costs, increase productivity, save time, and reduce project and program risks. AskReply, Inc. is uniquely qualified to re-develop SeaCIP into SeaHUB, as they originally developed the existing Seaport grant application system.

Approved By (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing, DMS approver)

Authorized Signature, Title

Docusign Envelope ID: 0FB9DFBA-4ADF-47D0-8B76-4B4C537AE0DC

State Purchasing Administrator

10/30/2024 12:00 PM EST