PUR7776 Single Source 2024SS004 Metrohm USA.pdf

PUR 7776 (Revised 07/2022) Page 1 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Environmental Protection

TITLE: Single Source with Brinkmann Instruments Inc., dba Metrohm USA Inc.

Short description of the commodity or service desired: Purchase, installation, and service agreement, Robotic Multicomponent Titrator/ISE Analyzer (OMNIS Professional Titrator, Dosing Units, Robotic System).

CONTACT

Name: Belinda Croft Address: 3800 Commonwealth Blvd., MS93, Tallahassee, Florida 32399 Telephone: 850.245.2467 Email: Belinda.Croft@FloridaDEP.gov

Internal tracking number, if any: 2024SS004

Date posted: February 28, 2024 Last day for receipt of information: March 19, 2024

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

41104000 Sampling Equipment 73171605 Laboratory Equipment Manufacture Services 81101706 Laboratory Equipment Maintenance

Quantity or Term (as appropriate):

One-time equipment purchase, includes 3-year limited warranty and 2-years of service coverage after receipt and installation of the equipment.

Requestor (division, bureau, office, individual, as appropriate):

Department of Environmental Protection, Division Environmental Assessment & Restoration (DEAR) Chemistry Section.

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Metrohm USA Inc.Quotation Number QUO-118578-H4B9X7-0A1 Total Cost: $137,802.51 plus shipping

PUR 7776 (Revised 07/2022) Page 2 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

This is a customized system designed for Division Environmental Assessment & Restoration (DEAR) Chemistry Section.

OMNIS Professional Titrator Large with 120 ml Beaker Rack and 3 Pick and Place Robot (Alkalinity, pH, Conductivity, Fluoride)

Item Numbers: 210010310 / 210120010 ($113,322.51) OMNIS Professional Titrator Preconfigured OMNIS Titrator without Magnetic Stirrer, with "Professional" Function License: - Liquid Handling (LQH) - MEAS U/T/pH/Conc (MEAS) - Calibration (Cal) - Endpoint Titration without Conditioning (SET) - Monotonic Equivalence Point Titration (MET) - Dynamic Equivalence Point Titration (DET) - Parallel Dosing - Parallel Titration OMNIS Titration Module, OMNIS dosing module Rod stirrer automation Main module Pick & Place L Module 210120010 for installation in the module plate of the Pick & Place of the OMNIS Sample Robot. This workstation takes up the sample beaker for the analysis. Used sensors are cleaned or parked in the storage beaker of the Pick & Place module between analyses. If stirring is required during the analysis, then a separate rod stirrer analysis, then a separate rod stirrer should be used for this workstation. Module for installation in the module plate of the Pick & Place of the OMNIS Sample Robot. This workstation is equipped with two (2) rinsing pumps and two (2) aspiration pumps each. They are used to clean the sensors in two (2) Pick & Place modules and to empty the sample beaker after the analysis before it is placed back in the rack once again. d- Unitrode F-ISE Measuring module Analog Cond. 5 Ring Meas. Cell Pt1000 C=1.0 Glass Beaker 120 mL(P&P)(20x) Rack base Module base M/L Lid tray for Sample Robot M/L OMNIS Software storage device,1x Instrument License, Stand-alone license

OMNIS Services Standard Installation & Familiarization ($8,105.00) Item Numbers: SER-TI80005 Metrohm’s Standard Installation service provides you with all aspects of quality assurance and is the ideal installation product for laboratories operating outside of a regulated environment. In accordance with detailed instructions, your system is properly installed and tested to verify functionality. Service includes:

• Delivery & shipping confirmation

• Workplace and environmental suitability assessment

• Professional Installation of hardware & software by factory certified service personnel

• Functional test

• Documented installation record

• Instrument familiarization *Installation by a Metrohm service engineer is required to initiate the three-year instrument warranty

(2) Omnis Total Care New Plus Service Agreements

Item Numbers: SER-TIOMNT03 for the Titrator and Dosing Units ($9,825.00) The Prime GLOBAL New Plus with Certification Service (Titrator and Dosing Units) Agreement includes:

• Two (2) years of service coverage

• Priority response for unlimited repairs including travel, labor and parts

PUR 7776 (Revised 07/2022) Page 3 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

• One (1) annual performance maintenance with certification service executed at the beginning of year 2

• Dedicated Technical Support Hotline with TeamViewer Interactive on-line support

• 25% Discount on Training Courses held at MUSA facility

• 5% Discount on Consumables

Item Numbers: SER-TIOMNR03 for the Robotic System ($6,550.00) The Prime GLOBAL New Plus with Certification Service (Robotic System) Agreement includes:

• Two (2) years of service coverage

• Priority response for unlimited repairs including travel, labor and parts

• One (1) annual performance maintenance with certification service executed at the beginning of year 2

• Dedicated Technical Support Hotline with TeamViewer Interactive on-line support

• 25% Discount on Training Courses held at MUSA facility

• 5% Discount on Consumables

Shipping and Handling Charges Not to Exceed USD $500.00

Metrohm USA offers a 3-year limited warranty on all new Metrohm Instruments. For complete details, please see our warranty statement https://www.metrohm.com/en_us/service/quality-service/warranty.html.

Metrohm USA standard terms and conditions. https://www.metrohm.com/en_us/service/Terms-and-conditions.html for

Intended Single Source:

Brinkmann Instruments Inc., dba Metrohm USA Inc.

Estimated Dollar Amount:

Estimated $137,802.51 Does not include shipping cost.

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Sole Source Justification and Specifications for the Acquisition of a Robotic Multicomponent Titrator/ISE Analyzer

The Florida Department of Environmental Protection, Chemistry Program, seeks to improve its analytical capabilities with the acquisition of an efficient Titrator/ISE Analyzer for inorganic analyses. This instrument must be able to analyze pH, Alkalinity (total and partial alkalinity), Specific Conductance, and Fluoride at the highest level of accuracy and precision in a parallel fashion. It must feature simple visual cues, audit trail, and software security features to prevent user error and support method parameter integrity. To maintain methodological continuity in the laboratory the analyzer must be able to follow and meet the specifications of the analytical methods below.

1. Automatic Titrator/ISE Analyzer Specifications

PUR 7776 (Revised 07/2022) Page 4 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

1.1 To maintain methodological continuity in the laboratory the instrument must perform analyses for pH, Alkalinity, Specific Conductance, and Fluoride meeting all the specifications in the methods below (a-d). These are the methods the laboratory is currently using or accredited for.

a. EPA 120.1 (Specific conductance)

b. SM 2320 B (Alkalinity)

c. SM 4500-F- C (Fluoride)

d. SM 4500-H+ B and EPA 9045 (pH)

1.2 All probes and dosing equipment must be manufactured in-house by the vendor to provide continuity in performance of the parts and allow for the highest level of professional support for troubleshooting, analytical improvements, and method development support.

1.3 All the analyses following the methods mentioned in 1.1 must be performed from the same sample vessel in parallel to provide the most efficient mode of operation.

1.4 The instrument must be able to perform the calibrations for the different analyses in parallel to provide the most efficient mode of operation.

1.5 The instrument must have a minimum sample throughput of 100 vessels loaded on the instrument at one time with enough volume in each vessel to complete all four different tests as specified in 1.1. to meet DEP’s workload and sample turnaround requirements.

1.6 The instrument must have a dedicated rinse station without taking up a sample rack position. This allows for maximum throughput and the most efficient mode of operation.

1.7 The instrument must automatically rinse electrodes, pipetting system, and all tubing in between samples to eliminate contamination.

1.8 The instrument must have sample racks with automatic rack recognition through the software. Racks must be removable, reloadable, and exchangeable with racks accommodating different vessel sizes while the instrument is working. This allows the user to add samples during analysis. It significantly increases analytical efficiency and allows flexibility in the analytical run management.

1.9 The manufacturer must be able to provide reusable glass sample vessels dedicated for different sample volume racks as an option. Reusable glass sample vessels promote the reduction of plastic waste in the laboratory.

1.10 The instrument must have a visual recognition system that prevents incorrect reagent or titrant bottles from being connected to the instrument. Visual cues are essential to achieve robust operation and minimize user error and associated loss in efficiency.

1.11 The instrument must have a 100,000-step built-in buret drive motor to assure highest titration accuracy.

1.12 The instrument must have measuring modules interfacing with the electrodes having a minimum range of ±2400 mV. This range is needed to achieve the highest level of analytical sensitivity.

1.13 The instrument must dispense titrant, reagents, and sample volumes with the highest accuracy. Dosing devices are accurate to ± 0.004 %.

1.14 The instrument must titrate Total Alkalinity samples to an end point of pH 4.5. If Total Alkalinity is less than 20 mg CaCO3/L, the sample must be titrated to an end point of pH 4.2 without taking two sample aliquots. This capability is required by the method listed in 1.1.

1.15 For Fluoride analysis the instrument must allow for the selections of different calibration models including linear, higher order, and point-to-point using five (5) or more standards. This capability is essential to meeting the requirements within the current accreditation standard as well as allowing flexibility to adjust to different calibration models if needed.

PUR 7776 (Revised 07/2022) Page 5 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

1.16 The pH and conductivity probes must have internal temperature probes that can be calibrated. Conductivity data is automatically adjusted according to the temperature and reported at 25 oC. These capabilities are necessary to comply with the laboratory’s accreditation standard as well as the methods listed in 1.1.

1.17 The conductivity cell must have a measuring range from 0.1 µS to 100 mS. This range ensures suitability for the variety of environmental samples the laboratory receives.

1.18 The temperature of the sample must be reported as an independent parameter in the analysis report. This is required by the laboratory’s accreditation standard.

2. Software Specifications

2.1 The software must be able to support single determinations, series determinations, and parallel determinations. This allows for the most efficient and flexible mode of operation depending on the circumstances of the analytical run.

2.2 The software must provide an output data format (csv or text file) compatible with the Florida DEP Laboratory Information Management System (LIMS). This is necessary to integrate the data produced by the instrument into the laboratory’s current data reporting process.

2.3 The software must allow scheduling changes, live calibration, and titration curve displays, and data exporting without interrupting sample analysis. This allows for the most efficient mode of operation. The analyst must be able to observe the progress of the analysis in detail and be able to intervene immediately as needed.

2.4 The software must have a secure audit trail that eliminates modification of data and methods by users. This feature is essential to ensuring data traceability and method parameter integrity. It prevents accidental method modifications which helps ensure that the laboratory meets the data integrity requirements of the accreditation standard.

2.5 The software must display the live status of each major component of the instrument, i.e., any errors present. This specification promotes efficient and effective troubleshooting and prevents extended instrument downtime.

2.6 The software must be able to provide speciation reports of Alkalinity, i.e., report the concentrations of carbonate, bicarbonate, and hydroxide fractions of Alkalinity. This is necessary to continue upholding client requests for these parameters.

2.7 The software must trigger reagent/titrant warnings to users, such as insufficient volume and expiration dates. These warnings will prevent user error and unnecessary waste of time and materials for reanalysis.

3. Service, Installation, and Training

3.1 The vendor of the instrument must be the sole source of service, technical support, and exclusive distributor of instrument parts and accessories. The equipment must not be modified against the original equipment manufacturers (OEM) recommendation. This ensures that the instrument does not void the OEM warranty.

3.2 The vendor must provide on-site support including installation, training, service, live ongoing technical support, and testing methodology. This is critical to ensure successful installation, competent user training at the laboratory as well as ongoing qualified support with troubleshooting and method development.

3.3 The vendor must provide a minimum of three-year warranty support. Warranty service is needed to mitigate potential instrument failure and reduce instrument downtime. This will serve as a verification of the instrument’s performance without high risk to the laboratory.

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3.4 The vendor must offer on-site yearly preventative maintenance contracts. Preventative maintenance on an annual basis is imperative for the longevity of the instrument’s functionality and performance.

3.5 The vendor must offer service agreements that allow for on-site service within the next three business days. This requirement helps minimize downtime and disruption to laboratory operations. This is especially important as Alkalinity has a 14 day hold time. Timely response is critical to meet client requests for turnaround time as well as preventing sample expirations.

3.6 The vendor of the instrument must provide a minimum of 10 years support after production of the purchased instrument ceases. This helps ensure that the laboratory can receive quality service over the life of the instrument.

Companies and Instrument Systems Considered in our Market Review The following companies and instrument systems were considered in this review. If an instrument did not meet one or more of the specifications it was excluded from further review without assessing all mentioned specifications. There may be additional specifications, besides those listed, that are not fully met by the excluded vendors.

Company: Brinkmann Instruments Inc., dba Metrohm USA Inc. Instrument: OMNIS Comments: Selected Instrument.

Company: ManTech USA Instrument: MT100 Comments: Does not meet specification 1.2, 1.10, and 1.13.

Company: Skalar Instrument: SP2000 Comments: Does not meet specification 1.2, 1.10, and 3.1.

Company: Mettler Toledo Instrument: T9 Excellence Titrator Comments: Does not meet specification 1.3, 1.8, and 1.10.

Company: Mettler Toledo/Thermo Scientific Instrument: Titration-IC Comments: Does not meet specification 1.1, 1.3, 1.5, 1.8, and 1.10.

Company: Thermo Scientific Instrument: Disc-IC Comments: Does not meet specification 1.1, 1.10, 1.11, 1.12, 1.14, and 1.17.

Company: SCP Science Instrument: EasyPREP Comments: Does not meet specification 1.1, 1.3, 1.5, 1.10, 1.15, and 1.17.

Company: SEAL Analytical Instrument: MiniLab Series Comments: Does not meet specification 1.2, 1.10, and 3.1.

After a careful market review, we have concluded that Metrohm USA Inc. is the only vendor that can provide a robotic multicomponent titrator/ISE analyzer compatible with our analytical needs.

Therefore, we request permission to purchase the OMNIS instrument from Metrohm USA Inc. on a single source basis. A price quotation is attached.

PUR 7776 (Revised 07/2022) Page 7 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Per Metrohm: Sole Source Notification for Metrohm Equipment Metrohm USA is the sole or exclusive provider for Metrohm AG within the United States for the purchase of new products, on-site and remote support including manufacturer approved installation, training, maintenance, repair services, live technical support and OEM replacement parts needed for successful operation of Metrohm equipment.

In Puerto Rico, Metrohm USA has authorized Metrotech to operate as an extension of the Metrohm USA Sales and Service organization; however, all financial transactions will be handled by Metrohm USA and subject to Metrohm USA terms and conditions. No other representatives are authorized to sell products, repair/replacement parts or field services for Metrohm AG in the United States.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Teresia Davis, Government Operations Consultant I Bettina Steinbock, Environmental Administrator Colin Wright, Program Administrator David Whiting, Deputy Director Belinda Croft, Purchasing Specialist Supervisor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.