PUR7776.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-040-53

PROCUREMENTFDOT DESCRIPTION OF INTENDED 03/19

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: SeaCIP to SeaHUB re-development.

Short description of the commodity or service desired: SeaCIP grant application management system to be redeveloped.

CONTACT

Name: Destyne Grayson Address: 605 Suwannee St. MS20, Tallahassee, FL. 32399-0450 Telephone: (850) 414.4253 Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-24-9080-DG

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

81111511 - System or Application Programming Management Service.

Quantity or Term (as appropriate): Three (3) months.

Requestor (division, bureau, office, individual, as appropriate): Jerry Scott, Seaport Office

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): SeaCIP is used to review projects in coordination with the Department of Economic Opportunity, allocate dollars and manage all project management functionality required to implement and deliver all planned projects at the 16 ports in the State of Florida. All project management and scheduling activities for the projects are managed through the system including grant agreement development, milestone tracking, invoicing, and auditing. This grant application program is obsolete and lacks numerous features including an intuitive interface, application tracking, and sensible application-project connections. Replacing SeaCIP with SeaHub is expected to reduce maintenance costs, increase productivity, save time, and reduce project and program risks. B2Gnow/BlackCat (formerly Panther International, Inc.) who originally developed SeaCIP, will re-develop SeaCIP into SeaHUB by achieving the following outcomes attached.

Intended source (vendor, contractor): AskReply, Inc. dba B2Gnow.

Estimated Dollar Amount: $153,784.47

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): SeaCIP is a 20-year-old/obsolete grant application management system that receives considerable maintenance, is non-intuitive, and lacks grant management functions. B2Gnow is uniquely qualified to re-develop SeaCIP into SeaHUB, as they originally developed the existing Seaport grant application system.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

DocuSign Envelope ID: 4B87AE4B-517E-4DF8-8052-8292DA858D94

State Purchasing Administrator

03/28/2024 03/07/2024

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-040-53

PROCUREMENTFDOT DESCRIPTION OF INTENDED 03/19

SINGLE SOURCE PURCHASE

(PUR 7776)

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

DocuSign Envelope ID: 4B87AE4B-517E-4DF8-8052-8292DA858D94

Assistant General Counsel

1. Create a customized SeaHUB Dashboard based on ports assigned to each user.

2. Build an Applications management module capable of seamlessly walking applications from early development through the funding phase.

3. Develop a Contracts management module capable of seamlessly walking contracts from early development through execution. Contracts are essential tools of the Department for administering grants. The Department utilizes boilerplate agreements including the Public Transportation Grant Agreement (PTGA), PTGA Amendments, PTGA Extensions forms, and PTGA Termination forms. This module will aid in the development of these contract documents and offer options for routing the documents.

4. Design an Invoices management module capable of seamlessly walking invoices from early development through execution. Invoices are essential elements for administering grant programs. The Department generally has standard protocols accepted across Districts for processing invoices; however, Districts have certain preferences and processes that require any Invoice management module to be flexible. This module will aid in process ing invoice documents and offer options for routing the documents.

5. Create a tool that aids all users in retaining files. This Library tool will be based off of the Library tool in the Original SeaCIP; however, since more documents will be stored in the Library in SeaHUB, there will be upgrades to storing and sorting that will make the library tool easier to navigate.

DocuSign Envelope ID: 4B87AE4B-517E-4DF8-8052-8292DA858D94