PUR7776_DOS-SS-22_23-022.pdf

PUR 7776 (01/16) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of State

TITLE: Collaborative Summer Library Program (CSLP) Short description of the commodity or service desired: Statewide subscription to supply public libraries with comprehensive materials for the 2022-2023 summer reading program.

CONTACT

Name: Reflacher Maddox Address: 500 S. Bronough Street, Tallahassee, Florida 32399 Telephone: (850) 245-6595 Email: Reflacher.Maddox@dos.myflorida.com

Internal tracking number, if any: DOS-SS-22/23-022

Date posted: 7/05/2022 Last day for receipt of information: 7/25/2022

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes, and will remain posted for a period of at least 7 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

60102300 - Reading Books and Resources

Quantity or Term (as appropriate):

Date of Purchase Order Issuance - June 30, 2023

Requestor (division, bureau, office, individual, as appropriate):

Division of Library and Information Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Chapter 257.04(2), Florida Statutes requires that the Division of Library and Information Services, "gives aid and assistance, financial, advisory or otherwise, to all school, state institutional, academics, free and public libraries, and to all communitites in the state which may propose to establish libraries as to the best means of establishing and administering libraries, selecting and calatoging books and other factes of library management".

The Division promotes, enhances and provides library records management and archival services, thereby ensuring access to information resources for individuals, agencies, libraries, educational institutions and businesses. The services provided by the Division include assistance to public libraries to support their summer reading programs.

PUR 7776 (01/16) Page 2 of 2 60A-1.045, F.A.C.

The Division will use this procurement to purchase items as allowed by federal guidelines for Florida's public libraries to use in their summer library programs.

Intended Single Source:

Collaborative Summer Library Program (CSLP)

Estimated Dollar Amount:

$140,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

CSLP has developed a unified and high-quality promotional and programming product; Florida libraries will have access to the same artwork and materials, as well as the CSLP Program Manual which provides extensive programming ideas and activities for children, "tweens", teens and adults.

CSLP provides marketing materials for libraries to use to advertise their summer programs, including social media, PowerPoint templates, resource lists and more. CSLP offers prices significantly lower prices for its products.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Cathy Moloney, Bureau Chief, Division of Library and Information Services Amy Johnson, Director, Division Library and Information Services Katrina Youman, Purchasing Manager Antonio Murphy, Director, Division of Administrative Services John Boynton, Chief Operating Officer

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Section 120.57(3), F.S.