PUR776_UPS-System_Datamaxx_3-2025.doc

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Division of Administrative Hearings TITLE: Uninterruptible Power Supply (UPS) System Short description of the commodity or service desired: Uninterruptible Power Suppply (UPS) System

CONTACT

Name: Patricia Kenyon Address: 1230 Apalachee Parkway, Tallahassee, Florida 32301-3060 Telephone: (850) 404-5432 Email: Patricia.Kenyon@doah.state.fl.us Internal tracking number, if any: DOAH-SS-24/25-006 Date posted: 3/21/2025 Last day for receipt of information: 4/11/2025 This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

26111700: Batterires and cells and accessories Quantity or Term (as appropriate):

Requestor (division, bureau, office, individual, as appropriate):

Jeff Russell, Chief Information Officer Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Division of Administrative Hearings (DOAH) seeks to procure an Uninterruptible Power Supply (UPS) System from Datamaxx, which is currently installed in the building DOAH is relocating to. The UPS System is essential for ensuring continuous power for critical IT infrastructure.

The UPS System is defined as:

(1) Galaxy VS UPS _ 50KW with N+1 Redundant Power Module - 480V 3-phase Hardwired Input & Output. Battery runtime is 26 minutes based on a load of 30KW.

(1) Galaxy VS UPS 50kW 480V UPS with N+1 power module, for 5 smart modular 9Ah battery strings (GVSUPS50KR0B5GS).

SYSTEM INCLUDES:

(1) Galaxy VS Maintenance Bypass Panel, single unit, 10-30kW 208V, 20-60kW 480V wall mount - GVSBPSU60G-WP.

(5) Galaxy VS Smart Modular Battery String High Capacity 9Ah - GVSBTH4.

Intended Single Source:

Datamaxx Applied Technologies, Inc. (Datamaxx) Estimated Dollar Amount:

$45,000 Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Pursuant to Section 287.057(3)(c), Florida Statutes, the requested UPS System is available only from Datamaxx for the following reasons:

1.

Existing System Ownership: Datamaxx owns the UPS System currently installed in the building. Procuring this system directly from Datamaxx eliminates the need for removal, transportation, and installation of a new unit.

2.

Seamless Transition & Cost Savings: Purchasing the existing UPS avoids significant downtime, installation costs, and compatibility issues associated with replacing it. A new system would require reconfiguration, electrical work, and potential modifications to the building infrastructure.

3.

Compatibility & Operational Continuity: The UPS is already integrated into the building’s electrical and IT infrastructure. Replacing it would introduce risks of system incompatibility and potential power disruptions during critical operations.

4.

Market Availability & Efficiency: No other vendor can provide the same UPS System at this location without requiring a full replacement, making Datamaxx the only responsible source for this procurement.

5.

Time Constraints & Business Continuity: Given the timeline for DOAH’s move, acquiring the UPS directly from Datamaxx ensures immediate availability and operational continuity without delays.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Jeff Russell, Chief Information Officer

Patricia Kenyon, Operations Manager

Cindy Ardoin, Budget Officer

Megan S. Silver, Executive Director & Administrative Law Judge

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.

PUR 7776 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.