PUR 7776_TraceFirst, Inc..pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

TITLE: Trace First, Inc.

Short description of the commodity or service desired: Online database information retrieval service

CONTACT

Name: Nita Jackson, Government Analyst II Address: 407 S. Calhoun Street, SB-8 Mayo Building, Tallahassee, FL 32399 Telephone: (850) 617-7181 Email: procurement@fdacs.gov

Internal tracking number, if any: SS 25 26 20

Date posted: 04/29/2025 Last day for receipt of information: 05/20/2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81111902 - Online database information retrieval service

Quantity or Term (as appropriate):

One year

Requestor (division, bureau, office, individual, as appropriate):

Cathy Iscrupe, Accountant IV, Division of Animal Industry

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Florida uses a CoreOne software system provided by Trace First Limited through a contract with the United States Department of Agriculture (USDA). CoreOne is a proprietary system that records and manages animal health data.

Trace First Limited and its subsidiaries also provide a web-based application called CVI Central.

This is a proprietary system and subscribing customers are able to upload both paper and electronic Certificates of Veterinary Inspection to it. These documents are processed by CVI Central and transmitted to CoreOne via a proprietary and secure interface.

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

The transmissions are received and processed by CoreOne, resulting in valuable traceability data being made available to the office of Florida’s State Veterinarian. CVI Central is the only system capable of such collection and transmission to CoreOne as the encryption keys used are the sole property of Trace First Limited.

CVI Central is used statewide by the Division of Animal Industry, Bureau of Animal Disease Control staff for monitoring animal disease and animal health records in compliance with F.S.

570.36.

Intended Single Source:

Trace First, Inc.

Estimated Dollar Amount:

Approximate Amount: Up to $100,000.00

Approximate Contract Amount: $41,935.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Trace First Limited is a Northen Ireland Limited Company. It has a wholly-owned US subsidiary called Trace First, Inc. These are the only known entities authorized to sell and support Trace First, Inc. products such as CoreOne and CVI Central.

CoreOne is a proprietary system that records and manages animal health data. Florida uses a CoreOne software system provided by Trace First Limited through a contract with USDA. The services provided by Trace First, Inc. are proprietary and only subscribing customers are able to upload both paper and electronic Certificates of Veterinary Inspection. Trace First is the only known source able to provide this service.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Erica Field, Assistant Director, Division of Animal Industry Diane Kitchen, Veterinarian Manager, Division of Animal Industry Cathy Iscrupe, Accountant IV, Division of Animal Industry Stephanie Bergozza, Purchasing Director II, Division of Administration Joey B. Hicks, Director, Division of Administration

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.