PUR 7776 Single Source with ASDSO.pdf

PUR 7776 (Revised 07/2022) Page 1 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Environmental Protection

TITLE: Single Source with Associations of State Dam Safety Officials, Inc. (ASDSO) Short description of the commodity or service desired: Procurement of professional dam safety training. Dam Owner Education Program: Course I - The Need-to-Know Basics of Owning a Dam; Course II - Dam Engineering 101; and Course III - Operation and Maintenance.

CONTACT

Name: Belinda Croft Address: 3800 Commonwealth Blvd., MS93, Tallahassee, Florida 32399 Telephone: 850.245.2467 Email: Belinda.Croft@FloridaDEP.gov

Internal tracking number, if any: 2023SS008

Date posted: April 25, 2023 Last day for receipt of information: May 16, 2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

86101508 86101609 86101610 86101700 86101800 86101709 86101805 86101808

Environmental Vocational Training Services Industrial Vocational Training Services Engineering Vocational Training Services Non- Scientific Vocational Training Services In Service Training And Manpower Development Safety Training Services Industrial Sector Manpower Development Public Sector Manpower Development Services

Quantity or Term (as appropriate):

60 months

Requestor (division, bureau, office, individual, as appropriate):

Division of Water Resource Management (DWRM), Stormwater and Technical Services

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Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Statutory Authority: Chapter 373, Part IV, Management and Storage of Surface Waters, and Chapter 403, Part I, Pollution Control.

Anticipated Term: June 1, 2023 – May 31, 2028 Cost: One (1) Dam Owners’ Workshop and one (1) Virtual Technical Seminar annually.

Estimated Annual Cost: $50,000 x five (5) years = $250,000.00.

All training events will be paid through the National Dam Safety Program (NDSP) grant that FLDEP receives annually. DEP will not be obligated to request ASDSO's services.

Dam Owner Workshops - The ASDSO Dam Owner Education Program: One-Day Workshops Background Dam owners are solely responsible for the safety and the liability of the dam and for financing its upkeep, upgrade and repair. It is important for owners to be fully aware and to understand State and/or Federal laws that govern the safety of their dams and to be educated on the latest technical standards, guidelines, techniques and tools for dam safety engineering and emergency preparedness. One way to address these issues is through State outreach to dam owners/operators/tenders; to train them about their responsibilities and liabilities as dam owners;

therefore, establishing an ongoing, trusted communication relationship between the state regulator and the dam owner.

With a grant from the FEMA National Dam Safety Program, ASDSO created a Dam Owner Workshop program in 2001. Three (3) one-day courses are currently available for use by State Dam Safety Programs. Instructors are available through ASDSO for all courses. The courses includes all audio/visual materials, instructor presentation notes and a student manual—including the presentation visuals, a detailed guide for each topic, and a CD or link to online content with state laws and policies, topic fact sheets, sample forms for owners, technical notes and guidelines.

The courses can be presented by:

1) ASDSO Dam Owner Education Trainers, who are engaged by ASDSO and are experienced and knowledgeable about dam safety and dam safety engineering; or,

2) by state dam safety personnel or other personnel engaged by the state to perform the training, who have either participated in a previous workshop or have been trained on the materials by

ASDSO.

The 3 Courses are:

1. The Need-To-Know Basics of Owning a Dam: An introduction to dam ownership. This is a course emphasizing practical, straightforward information on topics of importance to anyone who owns or operates a dam.

2. Dam Engineering 101: An introduction to how dams work for owners, operators or engineers not familiar with dam safety. This is intended to be an owner-friendly look at dam engineering to help owners/operators recognize problems and emergency situations, improve operations and perform or schedule preventive maintenance.

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3. Operation & Maintenance: This seminar will assist dam owners to a) understand the parts that make up a dam and how they work together; b) recognize typical problem areas that require maintenance; c) distinguish between maintenance and repair issues; and, d) learn operation and maintenance procedures.

Course Agendas Course I. The Need-to-Know Basics of Owning a Dam

• Session 1: Introduction to Workshop

• Session 2: State Dam Safety Laws and Regulations

• Session 3: Dam Failure Modes and Case Histories

• Session 4: Operation, Maintenance, and Safety Inspection of Dams

• Session 5: Emergency Action Plans

• Session 6: Public Safety, Security and Dam Owner Liability

• Session 7: Repair Projects - Hiring an Engineer Consultant, Costs, and Funding Options

• Wrap-Up: Completing the Evaluation Form and Final Questions

Course II: Dam Engineering 101

• Session 1: Introduction to Dams and State Regulation

• Session 2: Basic Dam Design

• Session 3: Erosion Is Your Enemy

• Session 4: How Does a Dam Hold Water and Why Does It Leak?

• Session 5: Other Common Problems

• Session 6: Dam Engineering in Practice: Case Studies

Course III: Operation and Maintenance

• Session 1: Course Introduction

• Session 2: Basic Dam Terminology and Function

• Session 3: Dam Types and Purpose

• Session 4: Causes of Dam Failures and How They Relate to Maintenance

• Session 5: Maintenance Problems and Solutions

• Session 6: Operation

• Session 7: Operation & Maintenance Manual & Wrap-Up

Participants Receive:

A Workbook with Copies of PowerPoints Presentations and Technical Information About Dam Safety and the State Laws and Regs plus information on how to access ASDSO's Online Educational Content.

Under development, Course IV - Emergency Action Planning and Testing. Costs range from $10,000 to $15,000 per workshop day depending on how little or how much logistical and instructional support the State needs. ASDSO and the trainer work directly with states or other groups/agencies requesting a workshop to set them up and mold them to fit specific needs. Costs include instructor’s stipend and travel, advertising/invitations, meeting space costs (A/V, space rental, food and beverage), printing and shipping of participant materials, and ASDSO coordination. State dam safety representatives can choose to coordinate and conduct any course on their own - ASDSO will provide the materials. It is recommended that states choosing this option should have participated in a workshop taught by a trained instructor. Workshops can be

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held in hotels, state or national park conference centers, or local civic center’s depending on availability and the needs of the state or organization.

Intended Single Source:

Associations of State Dam Safety Officials, Inc. (ASDSO)

Estimated Dollar Amount:

$250,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Associations of State Dam Safety Officials, Inc. (ASDSO), a Non-Profit Entity, single source professional training event provider with a vast resource of courses and experienced dam safety Professional Engineers who are practiced instructors. They have the capability to provide a regular curriculum of educational opportunities for engineers, other professionals, and dam owners and operators working in dam safety. ASDSO is the single source provider for a Dam Owner Education Program with three (3), soon to be four (4) specific courses: Course I - The Need-to-Know Basics of Owning a Dam; Course II - Dam Engineering; 101 Course III - Operation and Maintenance;

and Course IV - Emergency Action Planning and Testing (under development).

Statutory Authority: Chapter 373, Part IV, Management and Storage of Surface Waters, and Chapter 403, Part I, Pollution Control.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Tracy Woods, Senior Program Analyst John Coates, Director of Water Resource Management Belinda Croft, Purchasing Specialist Supervisor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.