PUR_7776_Single_Source_Purchase.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of State

TITLE: Collaborative Summer Library Program for Summer Reading Materials

Short description of the commodity or service desired: CSLP for Summer Reading Materials

CONTACT

Name: David Shufflebotham

Address: 500 S. Bronough Street, R.A. Gray Building, Suite 428, Tallahassee, FL 32399-0250

Telephone: (850) 245-6457

Email: purchasing@dos.myflorida.com

Internal tracking number, if any: DOS-SS-23/24-021

Date posted: 7/10/2023 Last day for receipt of information: 7/25/2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

60102300 - Reading Books and Resources.

The Division of Library Information Services is requesting to purchase a statewide subscription to the Collaborative Summer Library Program to supply public libraries with comprehensive materials to the 2022-2023 summer library program.

The Collaborative Summer Library Program [CSLP] is a grassroots national consortium of librarians working together to provide high quality summer library program mateials for children at the lowest cost possible for their public libraries.

By combining resources and working with CSLP, member libraries will realize significant savings.

Moreover, member libraries have access to the same artwork and publicity, in addition to an extensive manual of programming and marketing ideas.

The commodities include but are not limited to the following items that have the unified annual summer theme developed by nationally known artists:

1. Posters 5. Book List Reading Records 9. Reading Certificates

2. Bookmarks 6. Reading Record Folders 10.Newspapers

3. Vinyl Barriers 7. Timed Reading Records 11. Bags

4. Stand-up Displays 8. Sticker for the Reading Records

PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Quantity or Term (as appropriate):

Date of purchase order issuance to 6/30/2023

Requestor (division, bureau, office, individual, as appropriate):

DLIS Division of Library Information Services.

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Chapter 257.04 (2), Florida Statutes requires that the Division of Library Informaation Services

"gives aid and assistance, financial, advisory or otherwise, to all schools, state institutional, academic, free and public libraries, and to all communities in the state which may propose to establish libraries, as to the best means of establishing and administering libraries, selecting and cataloging books and other facets of library management."

The following table sets forth the per unit price quotes for certain products offered by the Vendor.

Product Quanity Demco Price CSLP Price

Bookmarks 200 $9.99 $4.99

Canvas Bag 1 $15.99 $5.29

Book List Reading Records 25 $6.99 $2.55

Reading Certificates 25 $6.99 $1.69

Posters 4 $14.99 $2.00

Bookmarks 200 $9.99 $4.99

Loop Handle Bag 1 $2.79 $0.32 ea. (25 pack)

Intended Single Source:

Collaborative Summer Library Program (CSLP)

Estimated Dollar Amount:

$140,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

CSLP is a non-profit organization to which the Division subscribes on behalf of Florida pubic libraries. The Department of State's Division of Library Information Services represents Florida in the national consortium of states working together to combine resources. CSLP provides an exclusive contract to produce materials designed for its subscribers. Only subscribers for CSLP can purchase these commodities and significant savings.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Dorothy (Dolly) Frank, Contract Manager

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Amy Johnson, Division Director

Antonio Murphy, Division Director of Administrative Services

John Boynton, Chief Operating Officer

Katrina Youman, Purchasing Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.