PUR 7776 Single Source.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of State

TITLE: ProQuest (Microfilm)

Short description of the commodity or service desired: Annual subscription on Microfilm for five

(5) Florida Newspapers.

CONTACT

Name: David Shufflebotham

Address: 500 S. Bronough Street, R.A. Gray Building, Tallahassee, Florida 32399-0250

Telephone: (850) 245-6457

Email: purchasing@dos.myflorida.com

Internal tracking number, if any: DOS-SS-24/25-030

Date posted: 10/22/2024 Last day for receipt of information: 11/13/2024

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

45131507 - Microfilm subscriptions for five (5) Florida newspapers: Florida Times Union, Orlando Sentinel, Pensacola News Journal, Tampa Bay Times, and Tallahassee Democrat.

Quantity or Term (as appropriate):

January 1, 2025 to December 21, 2025

Requestor (division, bureau, office, individual, as appropriate):

Cathy Moloney, Bureau Chief, Division of Library and Information Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

These titles are chosen and purchased because the majority of obituary and/or article requests are from these locations, which represent large metropolitan areas in strategic locations throughout the state. The Library's newspapers on microfilm are used daily by library staff, state employees, and the general public.

Intended Single Source:

ProQuest LLC

PUR 7776 (Revised 07/2022) Page 2 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

$65,404.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

ProQuest is the sole source vendor of this particular newspaper microfilm subscription. ProQuest has attested the these materials are only offered through them and not available through a third party vendor.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Amy Johnson, Director, Division of Library and Information Services (DLIS)

Cathy Moloney, Bureau Chief, Division of Library and Information Services

Katrina Youman, Purchasing Manager, Division of Administrative Services

Antonio Murphy, Director, Division of Administrative Services

John Boynton, Chief Operations Officer, Division of Administrative Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.