PUR 7776 Single Source 2024SS002 YSI Inc, v2.pdf

PUR 7776 (Revised 07/2022) Page 1 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Environmental Protection

TITLE: Single Source with YSI Incorporated Short description of the commodity or service desired: Purchase of Aquatic Preserve (AP) Datasonde Annual Maintenance and Purchase of New Pro Digital Sampling System (ProDSS) Handheld w/Accessories and EXO2 Sonde, EXO ISE02 Equipment; Sondes and Sensors;

Solutions; Accessories; and Additional Items

CONTACT

Name: Belinda Croft or Bethany Buffington Address: 3800 Commonwealth Blvd., MS93, Tallahassee, Florida 32399 Telephone: 850.245.2467 or 850-245-2377 Email: Belinda.Croft@FloridaDEP.gov or Bethany.Buffington@FloridaDEP.gov

Internal tracking number, if any: 2024SS002

Date posted: October 23, 2023 Last day for receipt of information: November 13, 2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

41111965 Water Sensor 41104000 Sampling Equipment 81101706 Laboratory Equipment Maintenance

Quantity or Term (as appropriate):

12 months

Requestor (division, bureau, office, individual, as appropriate):

Office of Resilience and Coastal Protection (ORCP), Florida Coastal Management Program

(FCMP)

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Chapter 380.020, Florida Statutes; Aquatic Preserve Program (AP) are designated as Outstanding Florida Waters (OFW; 62-302.700 FAC) a designation that confers additional water quality protections, but requires data on water quality status and trends. The AP water quality programs

PUR 7776 (Revised 07/2022) Page 2 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

are a priority for the Office of Resilience and Coastal Protection (RCP) and data is used for agency decisions.

Annual maintenance of Sondes and sensors are required to maintain equipment in compliance with Department protocols, quality assurance plans and SOPs. To maintain the equipment warranty, equipment maintenance is required to be completed by the manufacturer Xylem-YSI. Equipment to be purchased will replace failing and obsolete equipment. Equipment will be purchased through the manufacturer (Xylem-YSI) with a 3-year manufacturer warranty offered only through Xylem-

YSI.

Quote Subtotal: $206,758.00 Less Discount: $20,165.76 Quote Total: $186.592.24

Contract Term: Upon Single Source Approval and Execution of a Purchase Order in MFMP.

NOTE: ESTIMATED QUANTITIES REPRESENT PROJECTED NEEDS; ACTUAL

QUANTITIES PURCHASED WILL CHANGE BASED ON PROGRAM REQUIREMENTS.

Terms:

• Evaluation/Test will be performed on sonde and attached probes.

• Labor charge will be waived on repairs for equipment that is replaced.

• Return shipping will be provided by YSI.

Special Requirements:

• Contractor must obtain written approval from Cheryl Clark (Cheryl.P.Clark@FloridaDEP.gov) prior to conducting any work under this agreement - or Delegated Authority.

• Contractor must submit all invoices to Tiffany Herrin (Tiffany.Herrin@FloridaDEP.gov) and Cheryl Clark (Cheryl.P.Clark@FloridaDEP.gov) for payment - or Delegated Authority.

• Contractor must return all equipment and supplies to the aquatic preserve listed in the Ship To section of the YSI Product Return Form.

• Contractor must ship all equipment, replacement parts, supplies, and solutions to the aquatic preserve the quote was prepared for.

Maintenance Plans Maintenance/Service Plans for EXO, ProDSS, and Pro Series Handhelds Winter Maintenance Plan EXO1 $360.00 Winter Maintenance Plan EXO2 $650.00 Winter Maintenance Plan EXO3 $500.00 Winter Maintenance Plan ProDSS $460.00 Winter Maintenance Plan ProPlus $210.00

Repairs - Labor for repair of instrumentation $10,000.00

Additional Items 003821 3821 pH 4 Buffer (box of 6 pints) 2 @ $81.84/each = $163.68 003822 3822 pH 7 Buffer (box of 6 pints) 15 @ $81.84/each = $1,227.60 003823 3823 pH 10 Buffer (box of 6 pints) 25@$81.84 = $2,046.00

PUR 7776 (Revised 07/2022) Page 3 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

060660 3169 Conductivity Calibrator, 50,000-umhos/cm (8ea, pint) 15 @ $132.00/each = $1,980.00 060907 3167 Conductivity Calibrator, 1,000-umhos/cm (8ea, pint) 2 @$132.00/each =$264.00 060911 3168 Conductivity Calibrator, 10,000-umhos/cm (8ea, pint) 15 @ $132.00/each = $1,980.00

577601 EXO ISE01 pH Sensor Assembly, Guarded, Ti - Patented user replaceable sensor head - Incorporates wet-mate connector and welded titanium housing $528.00

577602 EXO ISE02 pH Sensor Assembly, Unguarded, Ti - Patented user replaceable sensor head

- Incorporates wet-mate connector and welded titanium housing $528.00

577612 EXO ISE06 pH/ORP Sensor Assembly, Unguarded, Ti - Patented user replaceable sensor head - Incorporates wet-mate connector and welded titanium housing $646.80

599110 DO Sensor Cap Replacement Kit - Replacement sensor cap for EXO optical dissolved oxygen sensor - includes 599118, hydrating cap, and quick start guide #599266 49 @ $189.20/each = $9,270.80

599316 EXO2 Calibration/Storage Cup - Replacement assembly includes: cup, sleeves, and seal 4 @ $180.40 = $721.60

599352 Krytox Lubricant - One 0.5 oz tube and O-ring 4 @ $39.60/ each = $158.40

599469 EXO Sensor Tool Replacement Kit - Includes 2 sensor tools $70.40

599470 EXO C/T Sensor Cleaning Brush - Kit including two cleaning brushes Part# 599375 $14.08

599474 EXO2 Replacement Bail - Includes 599301 and two replacement screws $70.40

599475 EXO 4-Pin Bulkhead Connector Port Plug - Used to seal unused ports (standard sonde only includes 2, if more than two unoccupied ports these port plugs must be used $30.80

599564 EXO2 Anti Fouling Guard - Sensor Guard designed with copper alloy to inhibit growth and extend deployment time 2 @ $893.20 each = $1,786.40

599594 EXO Tool Kit - Includes: 2 sensor removal/bluetooth activation tools, 1 battery cover tool, and depth port cleaning syringe $96.80

599663 EXO2 Probe and Sonde Anti-Fouling Sleeves - 10 Deployments worth of disposable sleeves (heat shrink covers for sensors/sonde) 3 @$83.60 = $250.80

599664 EXO Replacement 6 pin Male Dummy Plug Assembly Kit - Includes locking sleeve for the EXO2 auxillary connector. $70.40

PUR 7776 (Revised 07/2022) Page 4 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

599665 EXO Replacement 6 pin Female Dummy Plug Assembly Kit - Includes locking sleeve for the EXO communication connector. $70.40 599668 EXO Sensor Retaining Nut Kit, Sensors, Ti - replacement kit for locking nut and retaining ring kit for EXO sensors - includes two nuts and two retaining rings $52.80

599669 EXO Sensor Retaining Nut Kit, Wiper, Ti - replacement kit for locking nut and retaining ring kit for EXO central wiper - includes two nuts and two retaining rings $52.80

599673 EXO Central Wiper Brush Kit - Includes 1 wiper brush, screws and wrench $61.60

599676 EXO Wiper Brush Guard replacement Kit - Polymer protective guard, installs onto side of wiper - Reduces sediment accumulation in wiper - Includes two replacement guards $22.00

599677 EXO Sensors O-Ring Kit -10 O-Rings for Sensor Retaining Nut 2 @$14.96 = $29.92

599680 EXO1 Replacement O-Ring Kit - Includes 5 o-rings and tube of lubricant 2 @ $48.40 = $96.80

599681 EXO2 Replacement O-Ring Kit - Includes 3 o-rings and tube of lubricant $48.40

599786 EXO1, ProDSS 4 Port Calibration/Storage Cup - Replacement assembly includes: cup, sleeves, and seal $162.80

599810 EXO Signal Output Adapter - USB - Allows connections between EXO sonde and a PC $391.60

599827 EXO Wiped Conductivity/Temperature Sensor - Purpose-built for combating sensor fouling in longterm monitoring applications - Designed and engineered for compatibility with EXO2 Sonde's Central Wiper - Additional Central Wiper Brush and Spacing Kit included 2 @ $1,570.80 = $3,141.60

599960 EXO Handheld Display, 2.0 - Handheld interface for EXO Sondes - Standard features include GPS, Temperature Compensated Baromater, Color LED Screen, Built-in Help Menus, Rechargeable Li-Ion Battery, USB On- The-Go Data Backup, Wet-Mate Connector, and IP-67 Rating $2,640.00

607200 Turbidity Standard 10NTU. 12.7NTU (6136), 12.4NTU (ProDSS/EXO) 2 @ $308.00 = $616.00 607300 Turbidity Standard 100NTU. 126NTU (6136), 124NTU (ProDSS/EXO) 60 @ 338.80 = $20,328.00 607400 Turbidity Standard 800NTU. 1000NTU (6136), 1010NTU (ProDSS/EXO) 2 @ $378.40 = $756.80 608000 6080 Turbidity Std. 0 NTU (6026 and 6136), 1 Gallon 2 @ $162.80 = $325.60

616189 Anti-Fouling Tape - Used to wrap all standard YSI probes - Customer re-apply as needed 20 @ $88.00 = $1,760.00

PUR 7776 (Revised 07/2022) Page 5 of 7 Incorporated by Reference: Rule 60A-1.045, F.A.C.

616290 C-Spray (1 bottle) 100-mL - unique nanopolymer coating that inhibits biofouling attachment - does not dissolve in water and sticks to surfaces for long periods of time - can be applied to sensor housings, sonde body, cable, and sonde guards 10 @ $44.00 = $440.00

626890 Replacement ProDSS Optical Dissolved Oxygen Sensor Cap 8 @$123.20 = $985.60 626900 ProDSS Optical Dissolved Oxygen Sensor (accepts replacement sensor cap 626890) 2 @ $968.00 = $1,936.00 626901 ProDSS Turbidity Sensor 2 @ $1,064.80 = $2,129.60 626902 ProDSS Conductivity and Temperature Sensor 2 @ $677.60 = $1,355.20 626903 ProDSS pH Sensor with Module $435.60 626904 ProDSS pH/ORP Sensor with Module $554.40 626963 Replacement ProDSS pH Sensor Module 8 @ $171.60 = $1,372.80

577603-01 EXO pH Sensor Replacement Module, Guarded - User replaceable tip for 577601 (ISE01) - Not for use in EXO systems with a central wiper 3 @ $162.80 = $488.40

577603-02 EXO pH Sensor Replacement Module, Un-Guarded - User replaceable tip for 577602

(ISE02) 39 @ $162.80 =$6,349.20

599040-4 EXO 4-m Field Cable - Connects sonde to EXO Handheld Display or USB adaptor

- wet mate connectors and strain relief 2 @ $550.00 =$1,100.00

599090-01 EXO Central Wiper, EXO2, EXO3, Ti - Installs in center wiper port on EXO 2 and EXO 3 only - Includes 2 wiper brushes and installation tool

- Used in unattended monitoring deployments to reduce biofouling 7 @ $1,161.60 = $8,131.20

599100-01 EXO Optical DO Sensor, Ti - Compatible with any EXO sonde - User replaceable sensor cap (installed) - Incorporates wet-mate connector and welded titanium housing 5 @ $1,848.00 = $9,240.00

599101-01 EXO Turbidity Sensor, Ti - Compatible with any EXO sonde - Wide range Sensor reads from 0-4000 FNU - Incorporates wet-mate connector and welded titanium housing 3@ $1,716.00 = $5,148.00

599102-01 EXO Total Algae - PC Sensor, Ti - Optimized for freshwater use - Phycocyanin

- Includes chlorophyll and blue green algae sensors in a single Sensor - Incorporates wet-mate connector and sealed welded titanium design $3,234.00

599103-01 EXO Total Algae - PE Sensor, Ti - Optimized for saltwater use - Phycoerythrin

- Includes chlorophyll and blue green algae sensors in a single sensor - Incorporates wet-mate connector and sealed, welded titanium design $3,234.00

599501-01 EXO1 Sonde, 10-m Depth, 4 Sensor Ports - Depth range: 0-10-ms - Contains: Sonde, 2 'D' Batteries, Calibration Cup, Tool Kit, 2 Port Plugs, USB drive loaded with Manual and KOR Software $4,708.00

PUR 7776 (Revised 07/2022) Page 6 of 7

599502-01 EXO2 Sonde, 10 meter Depth, 6 Sensor Ports, 1 Wiper Port - Depth range: 0-10 meters

- AUX port for future expansion - Contains: Sonde, 4 'D' Batteries, Calibration Cup, Tool Kit, 4 port plugs, USB drive loaded with User Manual and KOR Software 2 @ $6,402.00 = $12,804.00

599502-02 EXO2 Sonde, 100 meter Depth, 6 Sensor Ports, 1 Wiper Port - Depth range: 0-100 meters - AUX port for future expansion - Contains: Sonde, 4 'D' Batteries, Calibration Cup, Tool Kit, 4 port plugs, USB drive loaded with User Manual and KOR Software 2 @ $6,591.20 = $13,182.40

599503-01 EXO3 Sonde, 10m Depth, 5 Sensor Ports, Central Wiper Compatible - Depth Range:

0-10m - No AUX Port / Compact Battery Compartment - Contains: Sonde, 2 D Batteries, Calibration Cup, Tool Kit, 3 port plugs, USB drive loaded with User Manual and KOR Software $5,460.40

626870-1 ProDSS Handheld, No GPS -includes a rechargeable lithium-ion battery (preinstalled), hand strap, USB cable for charging the ProDSS, universal AC charger, cable for connection to a USB memory stick, ProDSS quick start, and USB memory stick containing KorDSS software and digital copy of the comprehensive manual 3 @ $1,729.20 = $5,187.60

626909-4 DSS-4 Meter 4 port Cable Assembly, No Depth -No sensors included, must order Conductivity/Temp separately -Sensor ports are universal Maintenance kit included (3 port plugs, tube of Krytox, brush for conductivity probe, syringe for depth sensor, and sensor installation/removal tool) 2 @ $1,878.80 = $3,757.60

626910-10 DSS-10 Meter 4 port Cable Assembly, With Depth -No sensors included, must order Conductivity/Temp separately -Sensor ports are universal -Maintenance kit included (3 port plugs, tube of Krytox, brush for conductivity probe, syringe for depth sensor, and sensor installation/removal tool) -1 lb. weight and cable management kit included $2,741.20

599870 EXO Conductivity/Temperature Sensor, Ti - Compatible with any EXO sonde - New flow channel design and high accuracy temperature - Incorporates wet-mate connector and welded titanium housing (Same as 599870-01) $853.60

577613-01 EXO pH/ORP Sensor Replacement Module, Guarded - User replaceable tip for 577611 (ISE05) - Not for use in EXO systems with a central wiper $242.00

577613-02 EXO pH/ORP Sensor Replacement Module, Un-Guarded - User replaceable tip for

577612 (ISE06) $242.00

599831 EXO Wiped Conductivity/Temperature Sensor, Spacing Kit - Consumable spacing kit to optimally align the EXO Central Wiper with the Wiped Conductivity channel - Kit including 12 spacing O-rings, 12 plastic zip ties $19.36

599667 EXO2 Guard Assembly Kit - Bottom plate #599354 - Standard polymer material - Guard tube #599309 $88.00

PUR 7776 (Revised 07/2022) Page 7 of 7

Intended Single Source:

YSI Incorporated

Estimated Dollar Amount:

Estimated $186,592.24

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Aquatic preserves (AP) are designated as Outstanding Florida Waters (OFW; 62-302.700 FAC), a designation that confers additional water quality protections, but requires data on water quality status and trends. The AP water quality programs are a priority for the Office of Resilience and Coastal Protection (RCP) and data is used for agency decisions. Annual maintenance of Sondes and sensors are required to maintain equipment in compliance with Department protocols, quality assurance plans and SOPs. To maintain the equipment warranty, equipment maintenance is required to be completed by the manufacturer Xylem-YSI. Equipment to be purchased will replace failing and obsolete equipment. Equipment will be purchased through the manufacturer (Xylem- YSI) with a 3-year manufacturer warranty offered only through Xylem-YSI.

YSI Inc. is a manufacturer of water quality and environmental monitoring sensors, telemetry instrumentation, and related products and services. This letter serves to inform you that YSI is the sole manufacturer and supplier of the line of instruments and sensors known as the “EXO”, (e.g.:

EXO1, EXO2, EXO Handheld). EXO series water quality monitoring devices utilize a unique “smart sensor” design that allows for the reduction in calibration time and in calibration materials.

The EXO platform’s innovative integration of Bluetooth technology also aids in the ease of calibration. Sensors are wet-mateable and extremely durable due to their welded titanium cases.

For quality assurance and to ensure instrument compatibility, it is imperative that this water quality monitoring equipment and replacement supplies be purchased from YSI. Additionally any repairs needed on this equipment must be completed by YSI to prevent voiding the warranty. To find an authorized center in your area go to http://www.ysi.com/product-service.php. YSI considers the Florida DEP a house account and accordingly we would not quote this to brokers or agents of any nature. Consequently in regards to Quote # B213962 , which includes EXO equipment, Pro-Dss Equipment, Maintenance and Repair and accessories, are being sold exclusively thru YSI.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Lisa Yarborough, Program Administrator, Budget Alex Reed, Director of Resilience and Coastal Protection Belinda Croft, Purchasing Specialist Supervisor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.