PUR_7776_Pulse EE_9.30.22.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Health Care Administration (AHCA)

TITLE: Emergency Patient Look-Up System (E-PLUS, aka Patient Lookup Unified System for

Emergencies Enterprise Edition (PULSE EE))

Short description of the commodity or service desired: Provide the operation and maintenance of a technical solution to improve clinical case augmentation, surveillance capabilities, and demographic data quality during declared emergencies (e.g., hurricanes and wildfires).

CONTACT

Name: Ashley Balkcom

Address: 2727 Mahan Drive, MS 15, Tallahassee, FL 32308

Telephone: (850) 412-3897

Email: Solicitation.Questions@ahca.myflorida.com

Internal tracking number, if any: AHCA SS 003-22/23

Date posted: 9/30/22 Last day for receipt of information: 10/21/22

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81141902 - Application or technology research and development service

Quantity or Term (as appropriate):

Secure access and complete integration to the PULSE EE from November 1, 2022 – June 30, 2025.

Requestor (division, bureau, office, individual, as appropriate):

HQA/Florida Center for Health Information and Transparency

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Audacious Inquiry uses its PULSE EE solution to remotely connect organizations to the national health networks to retrieve patient clinical records during emergencies and integrate to state’s

Encounter Notification Service (ENS) Emergency Census for improved care coordination. The

Centers for Medicare and Medicaid Services has approved funding for connectivity to the

PULSE EE.

PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Intended Single Source:

Audacious Inquiry LLC

Estimated Dollar Amount:

License for E-PLUS: $975,000

New Features and Configurations: $990,000

Program Management: $225,000

Technical Management: $135,000

E-PLUS Connectivity to ENS for Emergency Census: $75,000

TOTAL AMOUNT: $2,400,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

E-PULSE was built through a collaboration with Audacious Inquiry, the Office of the National

Coordinator for Health IT (ONC), and the Sequoia Project (the Recognized Coordinating Entity for the federal Trusted Exchange Framework, a provision of the 21st Century Cures Act).

Florida is seeking access the deployable platform, PULSE EE, which is owned by Audacious

Inquiry (Ai). PULSE EE is a web-based system that emergency personnel, clinicians, and public health authorities can use during declared emergencies to:

• Coordinate treatment efforts for those displaced during declared emergencies;

• Find and view electronic patient health and medication histories from national information exchange networks;

• Connect to the ENS Emergency Census, a currently deployed system built on the Ai ENS platform, to identify missing persons who have sought care at connected health care facilities and non-routine care settings;

• Search for individual patient data using a secure clinical search portal with the ability for system administrators to perform bulk queries; and

• Gain access to and view clinical care documents which may include medications, allergies, diagnosis, lab results, and other relevant information to augment clinical care, identify patient comorbidities, and fill in gaps tied to patient health or demographic characteristics.

This is a unique national project built through a collaboration between Ai, the ONC, and The

Sequoia Project, with no equivalencies anywhere else in the market. The PULSE EE product is the only readily deployable platform available to meet the immediate emergency preparedness needs of the state. Additionally, Ai is the owner and operator of the Encounter Notification

Services network, which directly ties in and enhanced the reach of available health care data to

PULSE EE in Florida.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Pamela King, AHCA Administrator

Jaime Bustos, Chief of Health Information and Policy Analysis

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Taylor Haddock, Assistant Deputy Secretary for Health Quality Assurance

Kim Smoak, Deputy Secretary for Health Quality Assurance

Ashley Balkcom, Procurement Officer

Trey Collins, Procurement Director

La-Shonna Austin, Budget Director

Sonya Smith, Chief of Financial Services

Scott Ward, Director of Information Technology

Joe Helton, Senior Attorney

Jason Weida, Chief of Staff

Simone Marstiller, Secretary

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.