PUR_7776 OPEX Eagle.pdf

PUR 7776 (09/22) 60A‐1.010, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Revenue

TITLE: OPEX Eagle

Short Description of the commodity or service desire: Purchase of an OPEX Eagle mail extractor and imager for incoming coupon payments.

CONTACT:

Name: Alison Thomas, Purchasing Analyst

Address: 2450 Shumard Oak Blvd, Bldg 2 Ste 1659, Tallahassee, FL 32399

Internal tracking number, if any: G0416, SS 22/23‐10

Date posted: 9/23/22 Last day for receipt of information: 10/14/22

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(5)(c), Florida Statutes, and will remain posted for a period of at least 15 business days.

Commodity of Service Required (commodity class and group, manufacturer, model and description, as appropriate):

44102100 MAIL MACHINES

44102101 FRANKING OR POSTAGE MACHINES

44102102 MAIL OPENING MACHINES

44102103 MAIL SEALING MACHINES

44102108 MAIL MACHINE ACCESSORIES

44102109 AUTOMATIC POSTAL OR MAILING MACHINE

MAINTENANCE SERVICE

OPEX Eagle machine

Quantity or Term (as appropriate):

1 machine and service for one year after expiration of the warranty period.

Requestor (division, bureau, office, individual, as appropriate):

Florida Department of Revenue

General Tax Administration

5050 W Tennessee St

Tallahassee, FL 32399

PUR 7776 (09/22) 60A‐1.010, F.A.C.

Performance and/or Design Requirements (intended use, function or application, compatibility etc.

requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Extract coupon based payments, image the contents, print a tracking number on the documents and checks and provide ongoing maintenance.

Intended source (vendor, contractor):

OPEX Corporation

Estimated Dollar Amount:

$650,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

OPEX Corporation certifies that they are the sole authorized source for sales, parts and services on its equipment. The equipment utilizes proprietary service diagnostic software covered by various patents and copyrights which have not been released to third parties. OPEX’s maintenance staff has the expert technical training/experience for supporting and maintaining the equipment.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Thomas McCaffrey, General Tax Administration

Alison Thomas, Purchasing Analyst

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single‐source purchase contract in the manner specified in s.120.57(3) FS, if the amount of the contract does not exceed the threshold amount provided in s.287.017 for CATEGORY FOUR.

2. Request approval from the Department of Management Services for the single‐source purchase, if the amount of the contract exceeds the threshold amount provided in s.287.017 for

CATEGORY FOUR. If the Department of Management Services approves the agency’s request, the agency shall provide notice of its intended decision to enter a single‐source contract in the manner specified in s.120.57(3), FS.