PUR 7776 Ebix, Inc..pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Health Care Administration

TITLE: Ebix, Inc.'s Health Illustrated Encyclopedia Licenses

Short description of the commodity or service desired: Computer software licensing service

CONTACT

Name: Brooke Coulliette

Address: 2727 Mahan Drive, MS 15, Tallahassee, FL 32308

Telephone: (000)000-0000

Email: solicitation.questions@ahca.myflorida.com

Internal tracking number, if any: AHCA SS 005-24/25

Date posted: 2/26/2025 Last day for receipt of information: 3/18/2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112501 - Computer software licensing service.

Quantity or Term (as appropriate):

Three (3) Years

Requestor (division, bureau, office, individual, as appropriate):

Health Care Policy and Oversight/Florida Center for Health Information and Transparency

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Agency for Health Care Administration (Agency) is mandated by section (s.) 408.05 (1)(j), Florida Statute (F.S.), to make available on their consumer website, FloridaHealthFinder.gov, volume charges, length of stay, and performance indicators collected from health care facilities, pursuant to s. 408.061(1)(a), F.S., for specific medical conditions, surgeries, and procedures provided in inpatient and outpatient facilities as determined by the Agency.

The Agency is also required to provide an interactive search tool that allows consumers to view and compare the information for specific facilities, a map that allows consumers to select a county or region, definitions of all the data, description of each procedure, and an explanation about why the data may differ from facility to facility. The Agency contracted Cloud Navigator, PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Inc., to develop a website to provide information to assist consumers in making well-informed health care decisions. The website provides consumers with an interactive “one-stop-shop” web portal that allows a user to look up a disease, condition, or procedure and find out information, such as definitions, symptoms, tests, surgeries, graphical presentations, facility information for comparisons in volume, pricing, mortality rates, readmission rates, and infection/complication rates. Ebix provides raw XML data, images, and video content. Cloud Navigator, Inc., processes the data, and uses an XSL transformation to convert the XML into HTML that can be displayed on our website in a similar style and theme that matches FloridaHealthFinder.gov's structure and all the Agency’s transparency websites. Additionally, Cloud Navigator imports information about the pages into the website's database. This vendor in turn works with EBIX, Inc. to publish the following tools:

Ebix's Health Illustrated Encyclopedia, a unique and flexible platform deployed within

FloridaHealthFinder,gov, is accredited by the Utilization Review Accreditation Commission

(URAC). The URAC incorporated the latest regulatory guidelines, which ensures the most clinically accurate and current information. It is a web-based tool that allows consumers/users access to over 3,000 supporting illustrations, graphics and pictures; more than 22,000 searchable assets, including more than 8,800 articles; and over 120 high definition videos with text to expand and enhance knowledge of diseases and conditions, injuries, symptoms, nutrition, surgeries, tests, poisoning, and various other special topics. It is one of the world's largest libraries of medical illustrations with nearly 30,000 detailed and medically accurate images covering disease states, injuries, conditions, tests, treatments, surgery procedures, and human anatomy.

Ebix’s “SmartEngage" tool allows engagement with more consumers by providing flexibility to seamlessly integrate with FloridaHealthFinder.gov since it is available in HTML5, meeting section 508 compliance, and is designed with responsive web design. Users will be able to view the content on any device. The licensed material is delivered to FloridaHealthFinder.gov via a unique proprietary application, which formats the licensed content and assigns the content to specific locations. With approximately 600 articles being updated each quarter, FloridaHealthFinder.gov can select both the date and frequency of updates for the licensed content. This proprietary application allows only data that has changed to be updated on the

FloridaHealthFinder.gov server, providing a cleaner and faster method of ensuring that licensed content is up to date.

Intended Single Source:

Ebix, Inc.

Estimated Dollar Amount:

$143,550.00 ($47,850.00/ Annually)

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The capabilities, flexibility, and seamless integration of Ebix's Health Illustrated Encyclopedia are not available through any other company, and the information provided is unmatched by any similar product or vendor. With the purchase of the Ebix tool, the Florida Center will be the

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

license holder of the licensed content and delivery application; will be able to maintain the integrity of the product; and control the look and feel of the information in accordance with the

Agency's standards and guidelines.

In addition to explanatory discussions with various providers of health information tools, an extensive search revealed that although there are other firms that have similar products, none possess the extensive database of unique health articles, visual support, or the technical sophistication needed to deliver, update, and maintain the licensed content. Ebix's use of XSLT's also provides an unprecedented level of flexibility that the Florida Center will require to configure and display the information in a specified way.

The vast number of issues that are addressed in the product provide the specific expertise only

Ebix offers due to its unique ranking in the consumer health care field. Only Ebix can deliver the level of comprehensive expertise and background in all aspects of current health care research;

data collection and methodologies, coupled with first-hand knowledge of Florida's initiatives;

and a team of health care experts with proven ability to provide unequaled health information illustrations, graphics, pictures, and text, required by Florida Statute. Their unique set of online options and tools make them a unique online health encyclopedia for the information that

FloridaHealthFinder.gov provides to consumers.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Patricia Vidal, Administrator, Data Dissemination and Communication

Jaime Bustos, Chief, Florida Center for Health Information and Transparency

Kim Smoak, Deputy Secretary, Health Care & Oversight

Ashley Balkcom, Purchasing Manager

Trey Collins, Chief and Purchasing Director

La-Shonna K. Austin, Budget Director

Sonya Smith, Chief of Financial Services

Joseph Helton, Senior Attorney

Will Armstrong, Information Security Manager and HIPAA Privacy Officer

Scott Ward, Director of Information Technology

Stefan Grow, Chief of Staff

Kimberly Smoak, Delegate for Secretary

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.