PUR 7776.pdf

PUR 7776 (Revised 07/2022) Incorporated by Reference: Rule 60A-1.045, F.A.C.

AGENCY: State of Florida Department of Legal Affairs

Office of the Attorney General

TITLE: HCL Domino and Notes Upgrade Project Short description of the commodity or service desired: IBM Notes upgrade

CONTACT

Name: LeighAnne Bauer Address: 107 W Gaines St Tallahassee FL 32301 Telephone: 850-414-3450 Email: LeighAnne.Bauer@myfloridalegal.com

Internal tracking number, if any:

Date posted: 01/30/2023 Last day for receipt of information: 02/17/2023

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate): 43232302, 43232701, 81112220, 43232201, 43232402, 81112209, 81112200, 43232408, 81112202, 43232400.

Quantity or Term (as appropriate): Anticipating four months.

Requestor (division, bureau, office, individual, as appropriate): State of Florida Department of Legal Affairs, Office of the Attorney General.

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): This is for a major upgrade from IBM Notes to HCL Domino and Notes.

Intended Single Source: HCL America, Inc.

PUR 7776 (Revised 07/2022) Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount: $202,260.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): HCL America, Inc. owns HCL Notes (formerly IBM Notes) and is responsible for software engineering and customer support, globally. This includes the server, development and client components and environments. IBM Notes has been the OAG’s primary application platform for over 20 years, and there are over 1,200 applications that HCL will need to analyze and most likely code remediation will be required prior to upgrade. This is considered a major upgrade because the OAG is moving up three versions. The timeframe to complete all aspects of the upgrade is four months. HCL has a proprietary tool they can run that identifies any code that needs to be remediated in the applications designated. This information will streamline the process and result in time and cost savings to ensure a successful and timely completion of the upgrade.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing): Sabrina Donovan, Director of Administration and Douglas Smith, Director of Information Services.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.