PUR 7776.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Fish and Wildlife Conservation Commission

TITLE: Transmission Electron Microscope (TEM) maintenance agreement

Short description of the commodity or service desired: Preventative maintenance agreement for the Transmission Electron Microscope (TEM) manufactured by JEOL, model JEM-l400, and service maintenance parts.

CONTACT

Name: Xavier Wilson

Address: 1875 Orange Ave East, Tallahassee, FL 32311-6160

Telephone: (850) 404-6109

Email: xavier.wilson@myfwc.com

Internal tracking number, if any: FWC SS 26/27-02

Date posted: July 29, 2026 Last day for receipt of information: August 19, 2026

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81101706: Laboratory equipment maintenance

81141504: Equipment test calibration or repair

41116500: Instrument parts and accessories

41100000: Laboratory and scientific equipment

Quantity or Term (as appropriate):

Three (3) years upon issuance of purchase order.

Requestor (division, bureau, office, individual, as appropriate):

Kate Hubbard, Research Administrator II, Fish and Wildlife Research Institute, Ecosystem Assessment and Restoration, Harmful Algal Blooms

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Company who is is familiar with, trained to, or authorized to work on the TEM manufactured by

JEOL. This is a complex, computerized piece of proprietary scientific equipment. Regular

PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

maintenance is necessary to ensure proper instrument operation, data integrity, and equipment longevity.

Intended Single Source:

JEOL USA, Inc.

Estimated Dollar Amount:

$150,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

This procurement is for manufacturer-authorized maintenance and repair services for the JEOL

Transmission Electron Microscope (TEM), Model JEM-1400 (FWC Property #119869). The required services include two (2) preventive maintenance visits annually, repair and emergency service as needed, and proprietary software updates related to safety enhancements and bug fixes.

JEOL USA, Inc. is the sole factory-authorized provider of sales and service for JEOL instrumentation within the United States and Canada. As the original equipment manufacturer

(OEM) and exclusive authorized service provider, JEOL USA is the only vendor with access to the proprietary software, factory-issued service bulletins, engineering changes, diagnostic tools, and manufacturer-approved service procedures required to properly maintain and support this instrument. Documentation confirming JEOL USA's exclusive factory-authorized status is attached.

JEOL service engineers receive specialized factory training through the JEOL Training Center, including formal classroom instruction, individualized instrument training, and supervised field experience. Additional training is provided whenever new equipment, software, or service procedures are introduced. Factory training is essential, as only current JEOL-certified service engineers are authorized and qualified to service this highly specialized, computerized scientific instrument in accordance with manufacturer specifications.

No market research was conducted to identify alternate service providers because any third-party vendor would lack access to JEOL's proprietary software, factory-issued updates, and manufacturer-authorized service resources. Additionally, the use of a non-authorized service provider would void the manufacturer's warranty and could adversely affect future manufacturer support.

The JEOL Transmission Electron Microscope is used regularly to analyze harmful algal bloom species, and the resulting data is critical for timely bloom monitoring and management decisions.

Failure to receive manufacturer-authorized maintenance, repairs, emergency service, and software updates could reduce instrument performance, delay analytical results, increase downtime, and negatively impact the agency's ability to support its scientific and operational mission. Furthermore, the loss of warranty coverage could result in increased repair costs and extended equipment outages.

Based on the manufacturer's exclusive authorization, the proprietary nature of the required software and service resources, and the operational necessity of maintaining the instrument in accordance with manufacturer specifications, JEOL USA, Inc. is the only source capable of providing the required maintenance and support services for the JEOL Transmission Electron

Microscope (Model JEM-1400).

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Sarah Copel-Goldthorp, Administrative Assistant I, FWRI

Stephen Pollett, Operations & Management Consultation, FWRI

Stephanie Keller Abbe, Associate Reaserch Scientist, FWRI

Katherine Hubbard, Research Administrator II, Supervisor , FWRI

Caroline Gorga, Section Leader, FWRI

Leanne Flewelling, Deputy Director, FWRI

Rachel Massey, FWC Assistant Purchasing Director, Office of the Executive Director

Rachel Korade, FWC Purchasing Director, Office of the Executive Directo

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.