PUR 7776 Description of Intended SS Purchase.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of State

TITLE: Total Recall Envision Core (3rd Generation) Records Management Software Short description of the commodity or service desired: Total Recall Software

CONTACT

Name: David Shufflebotham Address: 500 S. Bronough Street, R.A. Gray Building, Tallahassee, Florida 32399-0250 Telephone: (850) 245-6457 Email: purchasing@dos.fl.gov

Internal tracking number, if any: DOS-SS-25/26-087

Date posted: 10/30/2025 Last day for receipt of information: 11/21/2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43231508 - Inventory Management Software

The Total Recall Envision Core Records Management Software (3rd Generation) is critical to keeping an accurate inventory and for logistical tracking of the holdings of the State Records Center. The Contractor shall maintain documentation to evidence completion of tasks related to this service.

Total Recall Envision Core (3rd Generation) Records Management Software; Includes TR Attach Module,; Metadata Migration and Project Assistance; 4 hours Online Training, System Setups, and Video Training; includes 12 Month Access to Online.

Quantity or Term (as appropriate):

December 1, 2025 to November 30, 2026

Requestor (division, bureau, office, individual, as appropriate):

Division of Library Information Services, Anya Owens, Bureau Chief

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Total Recall Envision Core (3rd Generation) Records Management Software

Intended Single Source:

DHS Associates, Inc, dba DHS Worldwide, 563 Blanding Blvd, Suite 3 Orange Park, Florida 32073

Estimated Dollar Amount:

$47,400.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

DHS Associates, Inc. dba DHS Worldwide is the creator, owner and sole provider of all Total Recall Records Management software products and is the sole provider of software support, program improvements and enhancements as they are developed and released. These services are not available from any other source.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Anya Owens, Division of Library and Information Services, Bureau Chief Amy Johnson, Division of Library Information Services, Director Fred Heery, Jr., Division of Administrative Services, Director Katrina Youman, Division of Administration Services, Purchasing Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.