PUR_7776 - Camera Copter.pdf

PUR 7776 (Revised 07/2022) Page 1 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Environmental Protection

TITLE: Helicopter Aerial Videography Survey Services Short description of the commodity or service desired: Coastal Helicopter Aerial Videography/Photography Survey Services

CONTACT

Name: Kimberly Bowling Address: 3800 Commonwealth Blvd, Carr Bldg, Tallahassee, FL 32399 Telephone: 850-245-2361 Email: Kimberly.Bowling@FloridaDEP.gov

Internal tracking number, if any: 2025SS019 (SS-12707)

Date posted: May 14, 2025 Last day for receipt of information: June 5, 2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

82131601 Aerial photography services

Quantity or Term (as appropriate):

One (1) Year

Requestor (division, bureau, office, individual, as appropriate):

Office of Resilience & Coastal Protection / Beaches, Inlets and Ports Program

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department of Environmental Protection (DEP), Office of Resilience and Coastal Protection (ORCP), Beaches, Inlets and Ports Program, has the primary mission of protecting, restoring and managing Florida's coastal systems. The 825 miles of sandy coastline fronting the Atlantic Ocean, the Gulf of America or the Straits of Florida are one of Florida’s most valuable natural resources. Florida’s beaches are deserving of this status because they serve several important functions; they are all vital to maintaining the health of Florida’s economy and environment.

To protect, preserve and manage Florida’s valuable sandy beaches and adjacent coastal systems, the Florida Legislature adopted the Florida Beach and Shore Preservation Act, Chapter 161, PUR 7776 (Revised 07/2022) Page 2 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Florida Statutes. Key sections for the Beaches, Inlets and Ports Program are Section 088 “Declaration of public policy respecting beach erosion control and beach restoration and nourishment projects” and Section 111 “Shore erosion emergency.” ORCP staff is required to communicate with DEP leadership, the Legislature, coastal communities, and the public regarding the impact of damages to the Florida coastline after a major hurricane to develop recovery needs and a plan, essential to DEP’s mission.

Camera Copters, Inc. (CCI), will enable the DEP to meet its needs by providing post storm helicopter/aerial videography survey services covering the coastlines of any of the 27 Florida counties with beaches of potential concern immediately following and/or within 24 hours after a major hurricane (category 3 or higher). Properly responsiveness, and ability to maintain the availability of the services, equipment & manpower required to be on, what is known as, "Continuous Alert" during the prime Atlantic Hurricane Season at a minimum of 48 hours’ notice / alert by DEP of a potential storm threat and the potential / anticipated response. Thus, it is necessary to be in a “rigged & ready” standby mode for pending “GO” orders from DEP. It is necessary During this “rigged & ready” mode will be poised to launch at DEP direction to impacted coastal area(s) after storm passage and flight conditions allow.

Videotaping shall be conducted from a helicopter at an altitude of approximately 150 feet along developed coastline and 100 feet along undeveloped coastline (long segments), and from approximately 200 feet seaward of the waterline to 1500 feet landward of the waterline, at a helicopter speed of approximately 40-50 knots. The frontward frame of the videography shall be the wet sand. The helicopter (if single engine) should also be equipped with emergency pop-out overwater inflatable floatation gear in case of a landing emergency while flying over water.

Helicopter Services Requirements:

The helicopter must be a Federal Aviation Administration (FAA) Standard Airworthiness Certificate category, single or multi-engine turbine powered rotorcraft, equipped with a multi-blade articulated rotor systems; including emergency pop-out floatation (if single engine) GPS navigation system, forward panel mounted video monitor for DEP observer, on-board 12 & 28 volt power sources with XLR connectors (electrical connector for onboard equipment - Pwr), voice activated exchange (VOX) internal intercom system with headsets for all passengers and crew seats, overwater survival gear for each occupant, remote antenna mount for a 12 parallel channel GPS receiver and a minimum fuel capacity for at least two (2) hours and twenty (20) minutes flight endurance at fully equipped mission weight. The helicopter must have a minimum total seating capacity of four (4) persons, including the pilot. It must be capable of attaching an external; left hand, right hand and/or nose mounted “Gyro” camera system and have enough working room in cabin for all power supplies, camera equipment, recording equipment, and other essential mission equipment along with up to three (3) occupants / crew members including the pilot. The helicopter must have large enough window(s) opening to accommodate possible handheld photography by DEP personnel and/or other assigned personnel tasked with acquiring still or other types of hand-held photography from the helicopter. The external “Gyro” stabilized aerial camera system and mounting equipment must be FAA (STC) approved and meet all the current DEP technical and video recording specifications as required under this contract.

PUR 7776 (Revised 07/2022) Page 3 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

The survey helicopter pilot must be a certified and qualified commercial rotorcraft rated pilot with a minimum of 1500 hours as pilot in command (PIC) and a minimum of 1000 hours of turbine helicopter time, and document experience in low level helicopter aerial survey and photography flying. The helicopter (if single engine) should also be equipped with emergency pop-out overwater inflatable floatation gear in case of a landing emergency while flying over water.

The pilot must also hold at least a current Second-Class Medical Certificate and must have at minimum two (2) years and/or a minimum 500 flight hours of documented flying experience / hours for professional aerial videography missions and must hold an FAA Airframe & Powerplant (A&P) mechanics certificates with experience with installation and operation of the external “Gyro” camera systems and their associated airframe mounting brackets & systems.

Externally mounted Camera Gimbal must be a 5 axis Gyro Stabilized Systems “GSS” or “Cineflex” type or its equivalent with built in (embedded) GPS data overlay & recording. Video Camera must be Sony HDC-P50 4K Sensor or equivalent. External Recorder to SSD drive to record UHD video files. The camera will be equipped with zoom lens capable of 45X zoom or equivalent. A simultaneous recording to a 2nd external HD recorder with usual GPS overlay and time of daytime code. HD recording will be 1920 x 1080.mov files recorded to an SSD hard drive. Also, a .KMZ file will be provided to show the flight path in Google earth. Camera will record at 29.97 fps. All footage will be delivered on (2) external SSD hard drives formatted for the Microsoft file allocation table, FAT32. The Contractor must also provide a professional videographer experienced in aerial videography and operation / installation of the aerial camera system to be used with at least two years of aerial filming experience with Gyro camera systems.

The helicopter owner / operator is required to maintain a minimum of $10,000,000 in Aviation Liability coverages with the State of Florida named as additional insured. The helicopter owner/operator, licensed/certified pilot, experienced videographer, aviation insurance coverages with a minimum of $10,000,000 (CSL) Liability Limits, fuel, ground support, camera rigging/de-rigging, landing/hangar fees, including but not limited to all materials and fees required for the proper operation of the aircraft shall be provided by the Contractor. The contractor will be responsible for coordinating w/ Air Traffic Control (ATC) and/or local Flight Service Stations (FSS) facilities, except for State or Local Government/ LE special use airspace – also known as Temporary Flight Restrictions (TFR’s).

Minimum Quality:

• Exposed HD footage shall be of high quality and resolution w/proper contrast and required data overlays per DEP specifications.

• Light reflection from foliage and water shall be held to minimum through the judicious use of filters and solar angles during the survey videography process.

Intended Single Source:

Camera Copters Inc. (CCI) Division of Helicopter Aviation Services & Leasing Inc.

PUR 7776 (Revised 07/2022) Page 4 of 4 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

$97,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Camera Copters, Inc. (CCI) is the only provider of these unique specifications that are crucial to DEP’s requirement to provide high-quality High Definition (HD) video for post storm analytical purposes related to coastal damage, recovery, regulatory, and planning functions following a major hurricane in the State of Florida.

CCI’s has more than twenty (20) years of experience of providing Coastal Helicopter Aerial Videography/Photography Survey Services throughout Florida and particularly with “Post Storm” Coastal Aerial Video Survey & Mapping, along with its specially equipped helicopters, state of the art camera equipment, highly experienced personnel / flight crews, proprietary helicopter camera mounts specifically equipped to provide specialized video production to meet the required Coastal Helicopter Aerial Videography/Photography Survey Services technical requirements of the DEP.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

William "Guy" Weeks, Planning Consultant Gregory Garis, Program Administrator Lainie Edwards, Deputy Director Kimberly Bowling, Purchasing Specialist Supervisor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.