Pumping_and_Maintenance_Services_of_Sewage_Holding_and_Septic_Tanks_(Addendum_#1_Revision).pdf

COUNTY OF ORANGE

OC COMMUNITY RESOURCES

INVITATION FOR BID (IFB)

FOR

PUMPING AND MAINTENANCE SERVICES OF SEWAGE HOLDING

AND SEPTIC TANKS

IFB NO. 012-2763503-KC

County of Orange IFB

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

County of Orange

OC Community Resources

Procurement Services

601 N Ross St

Santa Ana, CA, CA

92701

SCHEDULE OF ACTIVITIES

Release Project Date December 2, 2024

Pre-Bid Meeting (Mandatory) December 11, 2024, 9:00am

Carbon Canyon Regional Park

4442 Carbon Canyon Road

Brea, CA 92823

*Please park in Lot C. Map attached*

Question Submission Deadline December 17, 2024, 2:00pm

Bid Submission Deadline January 6, 2025, 2:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the IFB process will be issued to all Bidders via addenda on County’s online bidding system https://procurement.opengov.com/portal/ocgov **

BID MUST BE RECEIVED ON OR

BEFORE

Monday, January 6, 2025

2:00 pm https://procurement.opengov.com/portal/ocgov

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

SECTIONS

SECTION 1. SUMMARY

SECTION 2. SCOPE OF WORK

SECTION 3. PRICING

SECTION 4. VENDOR QUESTIONNAIRE

SECTION 5. GENERAL INFORMATION

SECTION 6. GENERAL INSTRUCTIONS

SECTION 7. W-9/W-8 REQUIREMENTS

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

SECTION 9. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - Model Contract - IFB-012-2763503-KC - Septic Sewage

B - Pre-Bid Meeting Info - IFB-012-2763503-KC

C - Pre-Bid Meeting Sign In - IFB-012-2763503-KC

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

SECTION 1. SUMMARY

The County of Orange, OC Community Resources, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for

Pumping and Maintenance Services of Sewage Holding and Septic Tanks. The awarded

Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation – only electronic bids submitted through the County’s online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.

SECTION 2. SCOPE OF WORK

2.1 SUMMARY

This Contract is for Pumping and Maintenance of Sewage Holding and Septic Tanks, Preventative and On-Call for various locations throughout Orange County Community

Resources including OC Parks, OC Animal Care and OC Libraries. Contractor shall furnish all staffing, labor, equipment, and incidentals required for Maintenance of Sewage Holding and

Septic Tanks. Services shall be provided on both regular schedule and as needed, based on

County requirements.

2.2 PREVENTIVE MAINTENANCE OF SEWAGE HOLDING TANKS

A. Contractor shall provide Preventive Maintenance of Sewage Holding Tanks to County as follows:

1. Duplex Sewer Pump Station

a. Pump and remove all floating and settled debris.

b. Semiannual maintenance

2. Six (6) Sanitary Holding Tanks

a. Pump and remove sanitary waste including up to 175 foot of additional hose.

b. Annual maintenance

3. Troubleshooting including the usage of a service truck as necessary

B. Location:

Orange County Community Resources/OC Parks

Carbon Canyon Regional Park

4442 Carbon Canyon Rd

Brea, CA 92823-6902

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

2.3 SEPTIC TANK PUMPING, CLEANING AND MAINTENANCE

A. Work shall consist of septic tank service with required pumping, treatment, cleaning and maintenance of interceptors and clarifiers. Contractor shall clean, preserve and maintain tanks to ensure that the tank systems function efficiently. Locations shall be countywide at sites administered by OC Community Resources (OCCR). Contractor shall comply with all Federal, State, County and local regulations. County shall not be responsible or liable for any equipment or possessions that are lost, stolen, or damaged. Scheduling of work shall be authorized and directed by the County.

Normal cleaning and preventive maintenance shall be included at the time of service at no additional charge. Contractor shall be capable of removing and transporting all sewage sludge from septic tanks. The hourly per call rates quotes shall include all cost for work and shall include direct labor charges, truck, all necessary equipment, tools, travel, and other expenses. Contractor shall provide the required services per load pricing based on tank capacity and waste hauler fees. Other fees for unproductive time due to delays to

Contractor start time caused by the County at various sites shall be limited to a maximum one (1) hour of labor time.

Overtime shall NOT be paid on non-emergency response requests unless specifically authorized by the County at the time the request for service is initiated. Contractor shall be available to perform the required services 24 hours a day, seven (7) days a week, with a maximum 90-minute response time in the event of a declared emergency or any health hazard created by sewage build up. In the event the Orange County Sanitation District

(OCSD) changes their disposal fees, Contractor shall give the County a 30-day written notice.

B. Locations

The locations include, but are not limited to, the following:

**PLEASE SEE ATTACHMENT “MODEL CONTRACT - IFB-012-2763503-KC - SEPTIC

SEWAGE,” PAGE 28 FOR LOCATION DETAILS.**

C. All work shall be coordinated with County’s Project Managers:

1. *PM CONTACT WILL BE INSERTED AFTER SOLICITATION PROCESS*

2.4 CONTRACTOR REQUIREMENTS

A. Contractor shall:

1. Possess a current State of California, C36-Plumbing Contractor License as issued by the California State Contractor’s License Board throughout the full term of the

Contract.

2. Ensure all precautions for safety are taken.

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OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

3. Be responsible to ensure all certifications, licenses and local, State and Federal laws are followed.

4. Ensure all Contractor vehicles parked on site shall always be secure.

5. Furnish, install and maintain all signage, warning devices, barricades, cones, etc. to protect the Public, County and Contractor’s employees during the performance of this

Contract. Contractor is always required to provide all safety precautions that are necessary for the performance of this scope of work.

6. Ensure all tools and materials shall always remain in Contractor’s possession at all times.

7. Dispose all removed material in accordance with Local, State and Federal regulations.

8. Contractor shall guarantee that all minimum requirements and responsibilities are met. Contractor is responsible to meet all State, Federal, license and certification guidelines and be in good standing.

B. Water:

1. Contractor shall make all arrangements for obtaining water with the governing water districts and shall comply with all requirements set forth by the governing water districts.

2. Full compensation for conforming to requirements of water shall be considered as included in the various items of work involved and no additional compensation shall be allowed therefore.

C. Protection and Restoration of Existing Areas:

1. Contractor shall protect all furnishings and improvements from damage by its operations. All damage shall be repaired or replaced, at the option of the County, at the Contractor’s expense within three (3) business days after notification of such damage by County. Repairs and/or replacements shall be equal to original in all aspects.

D. Emergency On-Call Work:

1. Contractor shall be required to provide emergency/on-call response. Emergency on-call response is 24 hours, seven (7) days a week and can occur at night, weekends or during weather conditions. Contractor shall be given specific locations and work details for each location from the County Project Manager or designee.

E. Contractor is required to start work indicated within 90 minutes of initial telephone call and report to the County upon completion of work. One hundred dollars ($100.00) per

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC hour shall be deducted and forfeited from payment to Contractor for each and every hour over the initial 90 minutes response time specified with each emergency request.

F. Work performed under emergency provision of this Contract shall be paid for on a per location basis. This shall include all labor, tools, equipment and material necessary for emergency work.

2.5 ADDITIONAL WORK

A. Upon County request, Contractor shall submit supplemental proposals for Additional

Work and/or additional locations not called for under the Scope of Work of this

Contract. Contractor must obtain County Project Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this

Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 3. PRICING

PREVENTATIVE MAINTENANCE OF SEWAGE HOLDING TANKS

Line Item Service Description Unit Unit Cost

1 Duplex Sewer Pump Station Each

2 Six (6) Sanitary Holding Tanks Each

3 Troubleshooting including the usage of a service truck Hourly

SEPTIC TANK PUMPING, CLEANING AND MAINTENANCE

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

In-County Pricing: The following cities are considered within County: Anaheim, Brea, Buena

Park, Cypress, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Habra, La Palma, Los Alamitos, Newport Beach, Orange, Placentia, Santa Ana, Seal Beach, Stanton, Tustin, Villa Park and Yorba Linda.

Line Item Sewage Pumps & Removal (gallons) Unit Service Dump

4 1 – 1,500 Each

5 1,501 – 3,000 Each

6 3,001 – 5,000 Each

7 5,001 – 10,000 Each

8 10,001 – 15,000 Each

9 30,000 Each

In-County Pricing: The following cities are considered within County: Anaheim, Brea, Buena

Park, Cypress, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Habra, La Palma, Los Alamitos, Newport Beach, Orange, Placentia, Santa Ana, Seal Beach, Stanton, Tustin, Villa Park and Yorba Linda.

Line Item Description Unit of Measure Unit Cost

10 Unproductive Rate (Unnecessary standby time for access entry max one (1) hour.)

Per Hour

11 Caustic Soda (Full bag) Per Bag

12 Caustic Soda (1/2 bag) Per Bag

13 Bioline Enzyme Treatment Per Gallon

14 Sewer pump station in basement includes 175 ft of extra hose Total cost per service

Outside District Pricing: The following cities and Counties are outside the district areas: Los

Angeles and Orange County City South of Irvine Ranch Water District: Most South County

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

Cities, including Silverado Canyon, Modjeska Canyon, Trabuco Canyon, Laguna Beach, San

Juan Capistrano, Rancho Santa Margarita, Laguna and San Clemente.

Line Item Sewage Pumps & Removal (gallons) Unit Service Dump

15 1 – 1,500 Each

16 1,501 – 3,000 Each

17 3,001 – 5,000 Each

18 5,001 – 10,000 Each

19 10,001 – 15,000 Each

20 30,000 Each

Outside District Pricing: The following cities and Counties are outside the district areas: Los

Angeles and Orange County City South of Irvine Ranch Water District: Most South County

Cities, including Silverado Canyon, Modjeska Canyon, Trabuco Canyon, Laguna Beach, San

Juan Capistrano, Rancho Santa Margarita, Laguna and San Clemente.

Line Item Description Unit of Measure Unit Cost

21 Unproductive Rate (Unnecessary standby time for access entry max one (1) hour.)

Per Hour

22 Caustic Soda (Full bag) Per Bag

23 Caustic Soda (1/2 bag) Per Bag

24 Bioline Enzyme Treatment Per Gallon

SECTION 4. VENDOR QUESTIONNAIRE

4.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after IFB closing date.

☐ Please confirm

*Response required

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

4.2 COMPANY PROFILE, REFERENCES BIDDER CERT

4.2.1 Company Legal Name:*

*Response required

4.2.2 Company Legal Status (Corporation, Partnership, Sole Proprietor, etc.):*

*Response required

4.2.3 Business Address:*

*Response required

4.2.4 Telephone No:*

*Response required

4.2.5 Facsimile Number:*

*Response required

4.2.6 E-mail Address:*

*Response required

4.2.7 Length of time the firm has been in business:*

*Response required

4.2.8 Length of time at current location:*

*Response required

4.2.9 Is your firm the sole proprietor doing business under a different name:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.10 If yes, please indicate sole proprietor’s name and the business name:*

*Response required

4.2.11 Is your firm incorporated:*

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.12 If yes, State of Incorporation:*

*Response required

4.2.13 Federal Taxpayer I.D. No:*

4.2.14 D-U-N-S® No:*

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

*County requires a valid D-U-N-S® number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S® number, please indicate so in your proposal/bid submission response.

*Response required

4.2.15 UEI No*

The County requires a valid UEI number prior to Contract Award. Your company must obtain one at no cost at www.usfcr.com.

*Response required

4.2.16 Regular Business Hours:*

*Response required

4.2.17 Regular Holidays and Hours when business is closed:*

*Response required

4.2.18 Contact person in reference to this solicitation:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.19 Name of Service Manager:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.20 Contact Person for Accounts Payable:*

• Contact Full Name:

• Telephone No:

• Facsimile Number:

• E-mail Address:

http://www.dnb.com/ http://www.usfcr.com/

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

• Cell or Pager Number:

*Response required

4.2.21 In the event of an emergency or declared disaster, the following information is required:*

• Name of Contact individual during non-business hours:

• Telephone No:

• Facsimile Number:

• E-mail Address:

• Cell or Pager Number:

*Response required

4.2.22 References (minimum 3)*

Please Provide the following information for at least three (3) references:

Contractor shall submit at least three (3) references or letter of references where similar work of similar size is currently in process or recently completed. References must cover commodities or services performed by your company within the past ten (10) years. Include name of firm, phone, and name of the contact person, a brief work/project description, and completion date. These references will be checked and could affect the award of the

Contract. References shall not be provided for department conducting the solicitation or any County of Orange department.

• Firm Name:

• Address:

• Contact Person:

• Phone Number:

• Email Address:

• Contract Description:

• Contract Term:

• Contract Amount:

*Response required

4.3 BIDDER CERTIFICATION

4.3.1 Conflict of Interest*

Bidder must certify either Yes or No below:

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange

County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community

Facilities Districts, All Reassessment Districts, Housing and Community Development

Commission, Housing Successor Agency to the Orange County Development Agency, In-

Home Supportive Services Public Authority, Industrial Development Authority For

Orange County, Local Redevelopment Authority Marine Corp Air Station (MCAS) El

Toro, Orange County Financing Authority, Orange County Flood Control District, Orange

County Housing Authority, Orange County Housing Authority Acting As the Housing

Successor Agency, Orange County Public Financing Authority, Orange County Special

Financing Authority, South Orange County Public Financing Authority, and the Successor

Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.*

*Response required

4.3.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

*Response required

When equals "Yes"

4.3.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.*

*Response required

4.3.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven (7) years.

B. (No) Respondent certifies that Respondent or any proposed subcontractors have not had any company name change or ownership changes in the past seven (7) years.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.6 Bidder shall provide detailed information regarding any company ownership changes (including legal business names) in the past seven (7) years. *

4.3.7 Statement of Compliance*

A. (Yes): Bidder certifies it is in strict compliance with this IFB, including, but not limited to the terms and conditions set forth in the Model Contract and its Attachments and

Exhibits, and no exceptions are proposed.

B. (No): Bidder certifies it is in strict compliance with this IFB, including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits, except for those exceptions expressly listed as required by this IFB and attached hereto. Attachments for each proposed exception to this IFB, including, but not limited to the Model Contract, must include:

1. The complete provision Bidder is taking exception to.

2. The IFB page number and section of the provision Bidder is taking exception to.

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

3. The suggested rewording (i.e., Microsoft Word track changes)

4. Reason(s) for submitting the proposed exception.

5. Any impact the proposed exception may have on the services to be provided.

☐ Yes

☐ No

*Response required

When equals "No"

4.3.8 Provide exceptions to the requirements of this IFB including the terms and conditions set forth in the Model Contract and its Attachments and Exhibits.*

*Response required

4.3.9 Financial Status*

A. Bidder shall indicate whether its principals, directors, or majority shareholder(s), or any company

Bidder has held a controlling interest in, or which has held a controller interest in Bidder, has ever filed or has been involuntarily put into bankruptcy or has been declared bankrupt. If yes, attach statement indicating the bankruptcy date, court jurisdiction, trustee’s name and telephone number, amount of liabilities, amount of assets and current status of bankruptcy.

No action pending No prior action Information Attached

☐ No Action Pending

☐ No Prior Action

☐ Information attached

*Response required

4.3.10 Is your firmIs your firm a County Of Orange Local Small Business (OCLSB) or a

Disabled Veteran Business Enterprise (DVBE)?*

To participate as an OCLSB and/or DVBE, the requirements in the OCLSB AND DVBE

PREFERENCE POLICIES CERTIFICATION REQUIREMENTS must be met.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.3.11 County of Orange Local Small Business (OCLSB) and/or Disabled Veteran

Business Enterprise (DVBE) Affirmation*

Please download the below documents, complete, and upload.

• Local_Small_Business_(OCLSB...

https://procurement.opengov.com/portal/ocgov/projects/130394/document?section=undefined https://procurement.opengov.com/portal/ocgov/projects/130394/document?section=undefined https://government-project.s3.us-west-2.amazonaws.com/69844/3e177e35-4b9d-4f83-a396-d67fb78eab73_Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DLMQZOME%2F20241211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241211T220200Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD%2FsS11OpQJMecUZY0Pl548EqxLJNLaloG7%2B78IyRuKqAIhAMpTRYcCHEx5WMGri2W1xgH4942NjKN4v%2BFzsmcLiB2mKowFCK%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxw8taXmzM4neHJLK4q4ASoNzGy7sF3kIEStneAv37NyFQm37V%2FpVePkOpiD9ERitbe8aKSM3bUCHtnlNi%2BegQzasfBb4LUN2xBTWM3ncvk4oMWUeRkDx2Sk9cnO%2FQ%2B4ggHtE7FDLZKK9i%2BxBCncOjMHHoAtf%2F7rXFNI6O%2FyQ2yxp1vC9QGniS%2Bv3zqg964c2WFU7E4t%2BJ04d84qGaH5bSf7Ji4%2BzqNWm%2F6bc4y%2B3MCjoqA0RN34aHvZEufNZ%2FKHLGluPwVS55XRu2pmE6ZT0%2FUGw177smgsG3oYl4aWBunkRyCBxGQ0NpwHEl7ZhJVyght7xmuEMOwJzNxCmGIlTKDRNW9MvQFD%2F2kJnWhmWR66lVDfE0UCJarpA61DbyUL%2BJwnaLUqwqUVEov9QvCr8OhIzTn%2FbBU7ItLY4uXBVF8J%2FZO83LcIhK%2FM1n5bqR6ljZAS1JJx4Wx0yH3UBJQWhjwkFTGjAza2YwfG6P%2F%2FedjEpkRXZX%2FXbphORlrN7FKLXHvee2UqDDk4LIEI%2FFgOAuA1sIp%2BK9qjiUs00XIoXOfldyejVqZgpgPa0L6TPhGpEL3kjAAZG1w48N%2F%2B9UBNuQex%2FeiQvhPW7XzDQEP%2BXRzbv6UBgzLovgfiYNFikyQQ5wjeOYq0uHe4cc37eCqVwWvr3BCEsAxWHPs0i6bdBasKWHK5vnu8Qia0d6OYLXgAkW5FBbrb6RD5SagUKlGq4x9HvoWIVItmk3ZahH4SeEcgf7nEa%2FSU3wUFFF93Iia1Fgd5r%2F1t8gZRHN2KiTCsVnwxxvEzTUFv0ay7E7eIjZN0dJQQC7NjFDN6ny%2Byb3RHTDPi%2Bi6BjqaAWNKB9xqX2DJav9uPm%2Fl2eKP5XMeSwNRcxJ3k5yLUbSjOqnUJBPXnwaIDx%2F8DaircOV9MWMzthGyw9F1f1vgHGN09rU3CYyTOtpPG2ZciIlV55MvRMy76hNMhjaWemwPiXluy22uKCMzvpZqheFAlcz%2BiF6hxt04pJcEFF4A3BZOFh3N4fsPO992kWg2FVQup9ryvVIcFGIbnEc%3D&X-Amz-Signature=4a9887a11d8fc03477dc25dbd8a6497014a5e574aa60e6a62be1fce67fa2c8ed&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Small_Business_%28OCLSB%29_Preferennce_and_Disabled_Veterna_Business_Enterprise_%28DVBE%29_Affirmation.docx%22&x-id=GetObjec

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

*Response required

4.3.12 The Levine Act: County of Orange Campaign Contribution Disclosure*

The Levine Act compliance is a minimum submittal requirement of this solicitation.

Please complete and sign the County of Orange Campaign Contribution Disclosure Form attached hereto. A proposer’s failure to provide a completed and signed copy will render its proposal as incomplete and nonresponsive.

• Levine_Act_Campaign_Contrib...

*Response required

4.3.13 Safety Data Sheets (SDS)*

Contractor is required to provide a Safety Data Sheet (SDS) compliant with California Code of

Regulations, Title 8, Section 5194, for each hazardous substance that is provided, used or created as part of the goods or services provided by Contractor to County. The SDS for each substance must be sent to either the County Project Manager, as specified in the “Notices” provision of this Contract, or to the place of shipment or provision of goods/services.

*Response required

SECTION 5. GENERAL INFORMATION

5.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each

Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Purchasing Agency (DPA) via the County’s online biding system.

5.2 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). County will provide all official communication concerning this

IFB. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

All questions regarding this IFB must be submitted via the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov.

5.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum https://government-project.s3.us-west-2.amazonaws.com/69844/c5593653-c3d0-496c-9951-ba5b274f7bcd_Levine_Act_Campaign_Contribution_Disclosure_Form_11.2024.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DLMQZOME%2F20241211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20241211T220200Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD%2FsS11OpQJMecUZY0Pl548EqxLJNLaloG7%2B78IyRuKqAIhAMpTRYcCHEx5WMGri2W1xgH4942NjKN4v%2BFzsmcLiB2mKowFCK%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxw8taXmzM4neHJLK4q4ASoNzGy7sF3kIEStneAv37NyFQm37V%2FpVePkOpiD9ERitbe8aKSM3bUCHtnlNi%2BegQzasfBb4LUN2xBTWM3ncvk4oMWUeRkDx2Sk9cnO%2FQ%2B4ggHtE7FDLZKK9i%2BxBCncOjMHHoAtf%2F7rXFNI6O%2FyQ2yxp1vC9QGniS%2Bv3zqg964c2WFU7E4t%2BJ04d84qGaH5bSf7Ji4%2BzqNWm%2F6bc4y%2B3MCjoqA0RN34aHvZEufNZ%2FKHLGluPwVS55XRu2pmE6ZT0%2FUGw177smgsG3oYl4aWBunkRyCBxGQ0NpwHEl7ZhJVyght7xmuEMOwJzNxCmGIlTKDRNW9MvQFD%2F2kJnWhmWR66lVDfE0UCJarpA61DbyUL%2BJwnaLUqwqUVEov9QvCr8OhIzTn%2FbBU7ItLY4uXBVF8J%2FZO83LcIhK%2FM1n5bqR6ljZAS1JJx4Wx0yH3UBJQWhjwkFTGjAza2YwfG6P%2F%2FedjEpkRXZX%2FXbphORlrN7FKLXHvee2UqDDk4LIEI%2FFgOAuA1sIp%2BK9qjiUs00XIoXOfldyejVqZgpgPa0L6TPhGpEL3kjAAZG1w48N%2F%2B9UBNuQex%2FeiQvhPW7XzDQEP%2BXRzbv6UBgzLovgfiYNFikyQQ5wjeOYq0uHe4cc37eCqVwWvr3BCEsAxWHPs0i6bdBasKWHK5vnu8Qia0d6OYLXgAkW5FBbrb6RD5SagUKlGq4x9HvoWIVItmk3ZahH4SeEcgf7nEa%2FSU3wUFFF93Iia1Fgd5r%2F1t8gZRHN2KiTCsVnwxxvEzTUFv0ay7E7eIjZN0dJQQC7NjFDN6ny%2Byb3RHTDPi%2Bi6BjqaAWNKB9xqX2DJav9uPm%2Fl2eKP5XMeSwNRcxJ3k5yLUbSjOqnUJBPXnwaIDx%2F8DaircOV9MWMzthGyw9F1f1vgHGN09rU3CYyTOtpPG2ZciIlV55MvRMy76hNMhjaWemwPiXluy22uKCMzvpZqheFAlcz%2BiF6hxt04pJcEFF4A3BZOFh3N4fsPO992kWg2FVQup9ryvVIcFGIbnEc%3D&X-Amz-Signature=4d72a632b511a8d981884aa3a08816b1bb1faee12d1383b41fd553c17552190c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_Campaign_Contribution_Disclosure_Form_11.2024.docx%22&x-id=GetObject https://procurement.opengov.com/portal/ocgov

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Tuesday, December 17, 2024 before 2:00 pm.

5.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

5.5 IMPORTANT DATES

These dates only apply to IFB# 012-2763503-KC

Release Project Date: December 2, 2024

Pre-Bid Meeting (Mandatory): December 11, 2024, 9:00am

Carbon Canyon Regional Park

4442 Carbon Canyon Road

Brea, CA 92823

*Please park in Lot C. Map attached*

Question Submission Deadline: December 17, 2024, 2:00pm

Bid Submission Deadline: January 6, 2025, 2:00pm

5.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Donald P. Wagner, Chairman, Third District

Doug Chaffee, Vice Chairman, Fourth District

Vacant, First District

Vicente Sarmiento, Second District

Katrina Foley, Fifth District

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

County Agency Officers

Claude Parrish, Assessor

Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator

Don Barnes, Sheriff-Coroner

Shari A. Freidenrich, Treasurer-Tax Collector

Andrew Hamilton, Auditor-Controller-Elect

SECTION 6. GENERAL INSTRUCTIONS

6.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work.

Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

6.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the VENDOR

QUESTIONNAIRE.

6.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the IFB deadline. If you encounter any problems with your registration, system, bid submission, or other system issues please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

6.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model Contract, Article O-Insurance https://procurement.opengov.com/portal/ocgov/projects/130394/document?section=1169855 https://procurement.opengov.com/portal/ocgov/projects/130394/document?section=1169855 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes

Contractor’s Legal Business Name(s). Out of State Vendors may be required to submit a

587/590 Form.

6.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

6.6 NO SUBSTITUTION

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

6.7 COMPANY PROFILE, BIDDER CERTIFICATION AND REFERENCES ***

MAY BE A VENDOR QUESTION

Bidder shall utilize the forms provided to satisfy this requirement.

6.8 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

6.9 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

6.10 PROTESTS

In the event a Bidder believes that County’s solicitation is unfairly restrictive or ambiguous or contains conflicting provisions or the Bidder believes that any resulting Contract would be commercially impractical to perform, the Bidder must file a written protest with the County DPA.

A. ProcedureAll protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

1. The name, address and telephone number of the protester.

2. The signature of the protester or the protester’s representative.

3. The solicitation or contract number.

4. A detailed statement of the legal and/or factual grounds for the protest; and

5. The form of relief requested.

B. Protest of Bid Specifications:

1. All protests related to bid specifications must be submitted to the County DPA no later than five (5) business days prior to the close of the bid. Protests received after the five (5) business day deadline will not be considered by the County.

2. In the event the protest of specifications is denied, and the protester wishes to continue in the solicitation process, they must still submit a bid prior to the close of the solicitation in accordance with the bid submittal procedures provided in the bid.

C. Protest of Award of Contract:In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of the proposed contract award is provided by the County DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

1. Protest Process

a. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the County DPA, the County Procurement Officer or the Procurement

Appeals Board renders a decision on the protest.

b. Upon receipt of a timely protest, the County DPA will within ten (10) business days of the receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

c. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

d. If the protester disagrees with the decision of the County DPA, the protestor may submit a written notice to the Office of the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

B. Appeal Process

A. If the protester wishes to appeal the decision of the County DPA, the protester must submit, within three (3) business days from receipt of the County DPA’s decision, a written appeal to:

Email: CPOAppeals@ocgov.com

Or

County of Orange/County Procurement Office 400 West Civic Center Drive, 5th Floor Santa Ana, CA 92701

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the protest shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

6.11 ACCEPTANCE/REJECTION/AWARD

Acceptance/Rejection/Award

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions. In addition, County reserves the right to verify and validate any information prior to Contract Award and during the entire term of the Contract.

mailto:CPOAppeals@ocgov.com

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

6.12 RIGHTS RESERVED TO COUNTY:

The County reserves the right to:

A. Waive, at its discretion, any irregularity or informality, which County deems correctable or otherwise not warranting rejection of the bid.

B. County reserves the right, at its sole discretion, to make multiple awards to Bidders for services requested in this solicitation.

C. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

D. Negotiate the final Contract with the lowest, responsive and responsible Bidder or

Bidders as necessary to serve the best interests of the County.

E. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any

Bidder responding to this solicitation.

F. Award its total requirements to one Bidder or to apportion those requirements among two or more Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the County.

6.13 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

6.14 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions

Code Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

6.15 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

OC Community Resources - Pumping and Maintenance Services of Sewage Holding and Septic Tanks, 012-2763503-KC

6.16 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

6.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

6.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award of Human Services. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a

UEI number, please indicate so in your bid submission response.

SECTION 7. W-9/W-8 REQUIREMENTS

7.1 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENT:

Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller Vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form

W-9, or W-8, will be required.

A. In order to comply with this County requirement, within ten days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the County DPA, the required

W-9 or W-8. Out of State Vendors may be required to submit a 587/590 Form.

SECTION 8. ELECTRONIC FUND TRANSFER (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via

EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form.