PublicRR - 7A - AE SOW 1_05.docx

DESIGN THE RENOVATION OF ALL PUBLIC RESTROOMS IN BUILDING 1 to meet ABA and VA Requirements, MAIN HOSPITAL Project No. 667-19-103 Overton Brooks VA Medical Center, Shreveport, LA

PROJECT BACKGROUND AND DESIGN SCOPE OF WORK

Overton Brooks VAMC has a requirement to design the renovation of all public restrooms and upgrade all water fountains and ice machines in the Main Hospital, Bldg. 1, (basement thru the 10th floor) to meet ADA and VA requirements.

AE shall:

Bathrooms:

· Survey all bathrooms for ABA/VA handicap compliance.

· Bathrooms not compliant are to be renovated per ABA/VA requirements.

· If two smaller rest rooms cannot be made compliant, consideration shall be made to combine the two into one unisex public rest room.

· Where existing space is limited, design a fully compliant ABA/VA handicap facility centrally located and open to the public on each floor or wing.

· Centrally located facilities should provide separate men and women facilities and be able to accommodate several people at the same time,

· Non-compliant restrooms that cannot be renovated due to space limitations shall be removed and the area converted back to office space to include applicable finishes (paint, flooring, lighting, etc).

· Where restrooms removed shall have all pipe dead-legs demolished back to source.

Ice Machines and Water Fountains

· Replace all ice machines (estimated existing: 16) with similar kind (water cooled or air cooled)

· Survey all water fountains (estimated existing: 24) for ABA/VA handicap compliance.

· Water fountains not compliant are to be renovated per ABA/VA requirements.

· Include a new water fountain for all new centrally located public bathrooms on each floor or wing.

· Add point of use filters for all new ice machines and water fountains. Point of use filter refers to micropore (approximately 0.2 micrometer) filter specifically designed for use in preventing the passage of bacteria, such as Legionella, present in water. Filters are to be fitted to water outlets or installed in water supply lines proximal to equipment. Refer to VHA Directive 1061 for more information.

The design shall be in accordance with (IAW) the latest version of all applicable VA Design Guidelines and Space Planning Criteria. The completed design shall include, but not limited to, the following systems: Life Safety, Architectural, Mechanical, Electrical, Plumbing, Structural, Controls, Communications, Specialty Work, Asbestos Abatement and Fire Alarms/Protection.

Any items or systems determined to be abandoned or no longer required shall be identified to be removed and capped or terminated.

The design must incorporate proper construction phasing of work with time limitations. Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

This contract will provide for complete site investigation, design (construction documents), construction period services (CPS) and construction site visits.

PERIOD OF PERFORMANCE

The delivery date for this contract shall be 270 days from Notice to Proceed of construction.

LOCATION

Overton Brooks Veterans Affairs Medical Center 510 E. Stoner Ave.

Shreveport, Louisiana 71101

TERMS OF THE SOLICITION

A. The term “responsibility”, used in the instructions that follow, included architectural and engineering design, cost, schedule and construction responsibility for completion of this project in accordance with the documents of this RFP for OBVAMC project no. 667-19-103. It is the responsibility of the Design Offeror of A/E to provide complete Design Documents (drawings and specifications) for fully compliant and functional restrooms. Omissions in this RFP and Technical Requirements do not relieve the Design Offeror from providing a complete and fully functioning facilities.

B. The terms “Design Team”, “Design Offeror”, or “A/E” refers to the successful design team. The design team shall consist of a CVE verified Service-Disabled Veteran-Owned Small Business architectural/engineering firm and all associated consultants and subcontractors.

The term “Design Team” or “engineer” refers to registered Architects and Engineering professionals licensed/registered.

C. The terms “work and project” refers to the all site investigation, site survey, calculations, testing and design for documents to renovate the OBVAMC Restrooms.

D. The term “VA” refers to the United States Department of Veterans Affairs and the term ”VAMC” refers to the Overton Brooks Veterans Affairs Medical Center in Shreveport, LA.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

A detailed estimate of construction cost (using RS Means or Cost Works) and Market Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope. The development of construction documents by the Design Team shall include deductive alternates, up to 20% of the project cost estimate.

DRAWINGS

This project will utilize AutoCad, version 2020 or earlier. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern.

SITE SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the survey. The A/E shall verify all information provided by the VA. Where information is not available, the Design Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services to conduct a complete site (Bldg. #1) survey as needed to identify all restroom areas needing renovation in this building.

GEOTECHNICAL SURVEY

Not Used

UTILITY SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the design. The A/E shall verify all information provided by the VA. Where information is not available, the Design Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services to conduct a complete bathroom utility survey as needed to identify all existing locations to facilitate relocation and/or new requirements, if necessary, to meet handicap requirements. An analysis of the capacity of the existing utilities to serve the renovations shall be performed. The end result of the survey/study shall be reflected in the design documents and indicate the current system capacities and the necessary work required for the utilities to adequately support the new renovations.

FIRE PROTECTION ENGINEER REVIEW & CERTIFICATION

The A/E shall have the design plans and specifications reviewed by a registered Fire Protection Engineer (FPE) to ensure the design proceeds in accordance with Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes. The FPE’s review comments shall be provided along with each design submittal starting with the 50% Design Development drawings. With the Final 100% Construction Documents submittal, provide a FINAL certification letter from a registered FPE stating the FINAL plans and specifications are in compliance with the current LSC and NFPA codes.

SEISMIC DESIGN

In accordance with the VA’s manual for Seismic Design Requirements (H-18-8), OBVAMC Shreveport, LA seismicity is identified as being “Low” (per Table 4: Spectral Response Accelerations at VA Facilities, pg. 23); therefore, seismic design is not required.

PHYSICAL SECURITY & BLAST DESIGN

The design shall be in accordance with the Physical Security Design Manual for VA Facilities, Life-Safety Protected Facilities.

HANDICAP ACCESSIBILITY

The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)

The project will be designed to the LEED Silver level.

COMMISSIONING

Will be required as applicable to the project.

GOVERNMENT FURNISHED INFORMATION

The following is a list of government furnished information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL) to be used for this project, as applicable:

Design Deliverables

SEE ATTACHMENT A

Construction Period Services (CPS): AE shall provide full post design services and construction period services IAW the Special Provisions of the contract. CPS’s to include assistance with questions, request for information (RFI’s), clarifications and addendums during the construction solicitation phase. CPS’s also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, reviewing and responding to RFI’s and review/coordination of contact modifications/change orders with the necessary engineer approved/sealed instructions/drawings and 4 site visits by 2 professional designers. Before FINAL ACCEPTANCE, a full set of “As Built” drawings shall be provided to the VA ( 3 sets (C) size copies and electronic [PDF & Autocad])