Public_Safety_Uniforms_and_Related_Services_(Addendum_#6_Revision).pdf

REQUEST FOR PROPOSAL

2023-RFP-093

PUBLIC SAFETY UNIFORMS AND RELATED SERVICES

City of Pittsburgh

City-County Building

Pittsburgh, PA 15219

RELEASE DATE: April 28, 2023

DEADLINE FOR QUESTIONS: June 7, 2023

RESPONSE DEADLINE: July 21, 2023, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/pittsburghpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Pittsburgh

REQUEST FOR PROPOSAL

Public Safety Uniforms and Related Services

I. Introduction II. Instructions to Bidders

III. Scope of Work IV. Proposal Format Requirements V. Evaluation Phases

VI. Equal Opportunity Review Commission Terms VII. Award and Contract

VIII. General Terms & Conditions IX. Miscellaneous Requirements X. Vendor Questionnaire

XI. Pricing Proposal

Request for Proposal #2023-RFP-093 Title: Public Safety Uniforms and Related Services

1. INTRODUCTION

1.1. Summary

The City of Pittsburgh Office of Management and Budget, on behalf of the department of Public Safety, is soliciting qualified vendors for the supply and ongoing supply chain needs for uniforms for Public

Safety employees. The selected vendor will be expected to provide uniform needs for all three major

Public Safety Bureaus (Police, Fire, EMS), as well as additional units, such as Park Rangers and Crossing

Guards.

1.2. Contact Information

Joshua Lamonde

Sourcing Specialist

414 Grant Street

Suite 502

Pittsburgh, PA 15219

Email: joshua.lamonde@pittsburghpa.gov

Phone: (412) 255-0807

Department:

Public Safety Administration

1.3. Timeline

The following represents the tentative schedule for this project. Any change in the scheduled dates for the Pre Proposal Conference (if applicable), Deadline for Submission of Written Questions, or Proposal

Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released April 28, 2023

Question Submission Deadline June 7, 2023, 5:00pm

Proposal Submission Deadline July 21, 2023, 5:00pm

Proposal Review and Supplier Scoring July 2023

Contract Award August 2023 mailto:joshua.lamonde@pittsburghpa.gov tel:(412)255-0807

2. INSTRUCTIONS TO BIDDERS

2.1. Submittal Requirements

All proposals must be submitted electronically. No proposal shall be accepted in person, by U.S. Mail, by private courier service, via oral or email communication, telephone or fax transmission.

Respondents are required to provide one (1) electronic copy of their proposal in either MS Word or PDF by the submission deadline.

If additional hard copies are requested, the proposal should be bound or contained in a loose leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this Section as specified below. All proposals will need to be provided electronically so the following format will apply for the electronic submittal through the

Beacon website.

2.2. Additional Submission Considerations

Late proposals will not be accepted or considered. Respondents should allow enough time to register company on the City's e-Procurement Portal, search the solicitation they wish to respond to and complete the submission process online before the deadline.

The City of Pittsburgh shall not be responsible for proposals delivered to a person or location other than that specified herein.

All submittals, whether selected or rejected, shall become the property of the City of Pittsburgh and will not be returned.

All costs associated with proposal preparation shall be borne by the applicant.

3. SCOPE OF WORK

3.1. Bidding Severability; Multi-Prime Awarding

Prospective bidders may submit proposed costs by one or more Bureaus. Vendors are welcome to submit bids for any combination of Bureaus hereunder. To that end, multiple awards may be made based on Bureau, specialty unit, etc.

3.2. Screen Printing

The selected Vendor shall either own and operate a screen printing division accessible to all Public

Safety employees, or contract for such services. Screen printing services are required to place

"Pittsburgh Police", seals, and other Public Safety monikers on new articles of clothing. Vendor shall send unprinted items to the screenprinter and deliver once complete.

3.3. Oversized Pricing

Flat quotes are expected on each item for all sizes Small through Extra Large. Additional costs are acceptable for sizes 2X onward.

3.4. Sizing, Gender Requirements

The Pricing Proposal is structured in a Small-2XL+ format. Vendors who use a different sizing format for pricing should note which sizes correspond to each category ("Smalls are 30, Mediums are 32" etc.).

Some line items are differentiated by gender. Where a different model exists for each gender and is not specified on the pricing table, vendors should price the single line item as both genders.

3.5. Local Presence; Online Ordering Portal

Selected Vendor shall use an online ordering portal for all employee requests. The portal shall include, at a minimum, the following capabilities:

A. Placement of Orders

B. Tracking of Orders

C. Request of alterations (screenprinting, patch sewing, etc.)

Selected Vendor shall have a local storefront or point of distribution. For purposes of this Solicitation, "local" shall be defined as within a five (5) air mile radius outside of City of Pittsburgh limits.

3.6. Alteration Needs

Public Safety Bureaus require numerous alterations and modifications, varying by Bureau. Prospective bidders should include their alteration process and structure as part of their Response to Scope. This should include, at a minimum:

• Alteration Request Intake Process;

• Identification of alteration personnel (either prime or subcontractor); and

• Location where alterations will take place.

In cases where Public Safety personnel will need measured, those measurements shall be taken within five (5) business days.

3.7. Bureau of Fire Requirements

All uniform items required for the Bureau of Fire are listed as a separate pricing table in the Pricing

Proposal section. Prospective vendors should complete each line item price in that table with their best price.

All tailoring, embroidering, and alteration requirements as outlined above shall apply with equal weight and force for all Bureaus of Public Safety.

3.8. Bureau of EMS Requirements

All uniform items required for the Bureau of EMS are listed as a separate pricing table in the Pricing

Proposal section. Prospective vendors should complete each line item price in that table with their best price.

All tailoring, embroidering, and alteration requirements as outlined below shall apply with equal weight and force for all Bureaus of Public Safety.

3.9. Other Department Needs

Several other Bureaus, such as Animal Care and Control, and School Crossing Guards, will need priced accordingly. Those prices shall be entered via the appropriate Pricing Proposal.

All tailoring, alteration, and screenprinting needs shall apply with the same force and effect as any other

Bureau.

3.10. Police Requirements Overview

The selected Vendor will be expected to supply all uniform needs for the Bureau of Police contained in this RFP. This will include the outfitting of all ranks, as well as specialty units and Training Academy recruits. Bidders should contract for a police force of 800-900 officers.

All sections following shall be construed as the specific needs of Pittsburgh Bureau of Police.

3.11. Annual Item Replenishment; Swap-Out

Upon any recruit's initial graduation or any officer's initial promotion, the below mentioned Packages shall be issued with no modifications. For subsequent years, any combination of items may be requested up to the original Package allowances stated below.

For example, a newly graduated officer is first issued five short sleeve and five long sleeve shirt. In the next year, that officer may elect to order all ten short sleeve or ten long sleeve shirts.

Standard Issue Police Uniforms are classified as Class A/B, or Class C. Officers are given an allowance of four (4) pairs of pants and six (6) shirts per calendar year. Officers may request any combination of Class

A/B articles up to their allotted caps. Vendors shall remain able to provide any combination thereof without undue delay.

3.12. Item Quantities; Standard Uniform Packages

Vendors shall not quote based on approximate annual quantities; flat quotes are expected for each item. Estimated needs outlined in this RFP are intended for guidance only, and the City reserves the right to deviate from those estimations.

Upon graduation from Police Training Academy, new officers shall be issued the following Package:

A. Five (5) Flex RS Long Sleeve Shirt by Blauer, Color Dark Navy;

B. Five (5) Flex RS Short Sleeve Shirt by Blauer, Color Dark Navy; and

C. Five (5) pairs Flex RS Covert Tactical Pant by Blauer, Color Dark Navy, no braid.

Uniforms are provided to each employee in predetermined amounts for each calendar year (a

"Package", or "Packages"). Selected Vendor shall hold reasonable quantities to fulfill the Package requirements for each employee without undue delay.

3.13. Police Class A/B Uniform Package (Male)

One (1) Police Class A/B Uniform Package shall consist of:

A. One pair (1) Flying Cross Navy Blue Patrol Pant, with braid, Part Number 47780; and

B. One (1) Flying Cross Navy Long Sleeve Shirt, Part Number 07W84-06.

Upon graduation from the Police Training Academy, each new officer shall be provided with one (1) full

Class A/B Uniform Package.

3.14. Police Class A/B Uniform Package (Female)

One (1) Police Class A/B Uniform Package shall consist of:

A. One (1) Flying Cross Navy Blue Patrol Pant, with Braid, Part Number 47780W;

B. One (1) Flying Cross Navy Long Sleeve Shirt, Part Number 107W84-06.

Upon graduation from the Police Training Academy, each new officer shall be provided with one (1) full

Class A/B Uniform Package.

3.15. Class C Uniform Package (Male)

One (1) Police Class C Uniform Package shall consist of:

A. One (1) pair Flex RS Covert Tactical Pant by Blauer, Color Dark Navy, no braid, Part #8666;

B. One (1) Flex RS Short Sleeve Shirt by Blauer, Color Dark Navy, Part #8676;

C. One (1) Flex RS Long Sleeve Shirt by Blauer, Color Dark Navy, Part #8671;

D. One (1) Flex RS Short Sleeve Undervest by Blauer, Color Dark Navy, Part #8362; and

E. One (1) Flex RS Long Sleeve Undervest by Blauer, Color Dark Navy, Part #8361

3.16. Class C Uniform Package (Female)

One (1) Police Class C Uniform Package shall consist of:

A. One (1) pair Flex RS Covert Tactical Pant by Blauer, Color Dark Navy, no braid, Part #8666W;

B. One (1) Flex RS Short Sleeve Shirt by Blauer, Color Dark Navy, Part #8676W;

C. One (1) Flex RS Long Sleeve Shirt by Blauer, Color Dark Navy, Part #8671W;

D. One (1) Flex RS Short Sleeve Undervest by Blauer, Color Dark Navy, Part #8362W; and

E. One (1) Flex RS Long Sleeve Undervest by Blauer, Color Dark Navy, Part #8361W

3.17. Miscellaneous Police Items

Upon graduation from the Police Training Academy, the following items shall be available to Police

Officers on a single-purchase basis:

A. Police Officer Badge by Blackinton (to Pittsburgh Bureau of Police Specifications);

B. Full Length Rain Coat by Blauer, Part Number 736;

C. Round Dress Hat by Midway Cap Company, Part Number HW508;

D. Gold Hat Badge by Blackinton, Model A3780;

E. Rhodium Hat Badge by Blackinton, Model A3781;

F. TacShell Jacket by Blauer, Model 9820, Color Dark Navy;

G. Softshell Jacket Liner by Blauer, Model 4660, Color Dark Navy;

H. Cap Rain Cover by Marlow White, Model 55-900; and

I. Name Plates by Blackinton, able to identify first initial and last name of officer.

NOTE: Rank is not a mandatory requirement for name plates, but shall be available upon an officer's request.

3.18. Rank Pins

The following rank configurations shall be available to officers in the quantity of two (2) sets of pins per year:

A. Chief, four (4) gold stars, Blackinton, Part Number W27;

B. Deputy Chief, three (3) gold stars, Blackinton, Part Number W27;

C. Assistant Chief, two (2) gold stars, Blackinton, Part Number W27;

D. Commander, one (1) gold oak leaf, Blackinton, Part Number W27; and

E. Lieutenant, one (1) gold bar, Blackinton, Part Number W27.

Officers with the rank of Sergeant and above shall also have the option of sewn on patches for their corresponding rank up, up to six (6) shirts per calendar year, as well as any additional outer garments.

3.19. Training Academy Recruits

Upon entrance to the Training Academy, the Vendor shall provide the following Package to all recruits:

A. Basket Weave Duty Belt with Tri-Release Buckle by Bianchi, Model 7950;

B. Basket Weave Handcuff Holder, Gould and Goodrich;

C. Basket Weave OC Holder, Gould and Goodrich, Part Number LP892;

D. Black Leather Radio Case, Gould and Goodrich, Part Number NP341;

3.20. Training Academy Instructors Uniform Package

Upon notice to Vendor that an officer has been promoted to the Training Academy staff, the following

Package will be available to said officer(s) immediately and on an annually occurring basis:

A. Two (2) pair Apex Pants by 5.11 Tactical, Color Battle Brown, Style #74434;

B. Two (2) Ufx Short Sleeve Tactical Polo by Elbeco, Color Red, SKU #K5134 OR ULTRA LITE;

C. Two (2) Short Sleeve Beefy T-Shirt by Hanes, Color Black, Part Number 5180; and

D. One (1) TacShell Jacket by Blauer, Color Black, Style #9820.

3.21. SWAT Uniform Package

Upon notice to Vendor that an officer has been selected for the SWAT unit, the Vendor shall provide the following Package to the new operator:

A. One (1) Recon X Pants by Vertx, Color: Multicam, Model #VTX1903

B. One (1) Recon Flex Pants by Vertx, Color: Multicam, Model #VTX1902

C. One (1) Recon Combat Shirt by Vertx, Short Sleeve, Color: Multicam, Model #VTX1913;

*screenprinted front & back with Pittsburgh SWAT Logo

D. One (1) Recon Combat Shirt by Vertx, Long Sleeve, Color: Multicam, Model #VTX1911;

*screenprinted front & back with Pittsburgh SWAT Logo;

E. One (1) Recon Flex Combat Shirt by Vertx, Long Sleeve, Color: Multicam, Model #VTX1910;

*screenprinted front & back with Pittsburgh SWAT Logo;

F. One (1) Recon Flex Combat Shirt by Vertx, Short Sleeve, Color: Multicam, Model #VTX1912;

*screenprinted front & back with Pittsburgh SWAT Logo;

G. One (1) Recon X Garrison Shirt by Vertx, Color: Multicam, Model #VTX1921; *screenprinted front & back with Pittsburgh SWAT Logo;

H. One (1) Recon Flex Garrison Shirt by Vertx, Color: Multicam, Model #VTX1920; *screenprinted front & back with Pittsburgh SWAT Logo;

I. One (1) Recon Base Jacket by Vertx, Color: Multicam, Model #VTX8841MC;

J. One (1) Recon Shell Jacket by Vertx, Color: Multicam, Model #VTX8805MC;

K. One (1) Recon Shell Pants by Vertx, Color: Multicam, Model #VTX8810MC;

L. One (1) MML-6 Smock by SNUGPak, Color: Multicam, Model #956XX-MC;

M. One (1) Sleeka Salopettes by SNUGPak, Color: Multicam, Model #91XX0-MC;

N. One (1) Boss Rugby Shirt, Short Sleeve with Sleeve Pocket, by Velocity System, Color: Multicam;

O. One (1) set of Compact Alpine Overwhites by Crye Precision, Color: MultiCam Alpine , Model

#ACC-OW1;

P. One (1) set of Airflex Field knee pads by Crye Precision, Model #PAD-KF3;

Q. One (1) Full Dexterity Tactical (FDT) Alpha Gloves by PIG, Color: Multicam;

R. One (1) Crossbow Suppressor 2X Kit by ESS Eyepro, Black w/clear and smoke gray lens, Model

#740-0451;

S. One (1) Lightweight Hood w/Nomex by Blackhawk, Color: Coyote, #333005CT;

T. One (1) Ratcheting Medical Tourniquet (RMT)- Tactical by M2, Color: Tan, Model #B07K24Y9GN;

U. One (1) VUBL, 2" Belt loop by Safariland, No QAS Mounting, Model #VUBL-1-2-2; and

V. One (1) QLS Receiver Plate by Safariland, Color: Coyote Brown, Model #6004-22-76.

3.22. Police Specialty Unit: River Rescue Uniform Package

Upon notice to the Vendor that an officer has been promoted to the specialty unit of River Rescue, the following Package shall be available to such officers on an annually recurring basis:

Two (2) UFX Short Sleeve Tactical Polo by Elbeco, Color Navy, SKU #K5131;

Two (2) UFX Long Sleeve Tactical Polo by Elbeco, Color Navy, SKU #K5141;

One (1) pair TenX BDU Pants by Blauer, Color Dark Navy, Style #8831; and

One (1) pair TenX BDU Tactical Shorts by Blauer, Color Dark Navy, Style #8846.

3.23. Police Specialty Unit: Collision Investigation, Commercial Driving Safety Uniform Package

Upon notice to Vendor that an officer has been promoted to the specialty unit of Collision Investigation, Commercial Driving Inspection, Traffic, or any combination thereof, the following Package shall be immediately available to such officers on an annually recurring basis:

A. Two (2) Short Sleeve TenX Armorskin Base Shirt by Blauer, Color Dark Navy, Style #8782;

B. Two (2) TenX BDU Short Sleeve Shirt by Blauer, Color Dark Navy, Style #8741;

C. One (1) Gore-Tex High-Vis Supershell Jacket by Blauer, Part Number 9970V; and

D. One (1) pair TacShell Pants by Blauer, Color Black, Style #9825Z.

3.24. Police Specialty Unit: Motor Unit Uniform Package

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Motor Unit, the following Package shall be available to such officers on an annually recurring basis:

A. One (1) Pittsburgh Cowhide Leather Motorcycle Jacket, by Taylor's Leatherwear, Style #4473Z;

B. One (1) pair TacShell Pants by Blauer, Color Black, Style #9825Z.

C. One (1) pair Super Dux Relaxed Fit Insulated Bib Overall by Carhartt, Color Black, Style #105004;

D. One (1) Summer Style Beanie (Find Brand)

E. One (1) Winter Style Beanie by Port & Co., Part #CP91L;

F. One (1) Winter Balaklava by Under Armour, Color Black, Part #1365985;

G. One (1) Tac Heatgear Hood by Under Armour, Color Black, Part #1257995;

H. One (1) B.Dry Reversible Rain Jacket by Blauer, Color Yellow/Black, Part #233R;

I. One (1) Fleece Lined Quarter Zip Sweater by Blauer, Color Black, Part #228;

J. One (1) Softshell Fleece Jacket by Blauer, Color Dark Navy, Part #4660; and

K. Two (2) Sets of "Wing and Wheel" Patches.

3.25. Police Specialty Unit: Mounted Patrol Unit Uniform Package

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Mounted Patrol, the following Package shall be available to such officers on an annually recurring basis:

A. One (1) Mounted Raincoat by Outdoor Outfits, Style #9632;

B. One (1) pair Black/Yellow Reversible Rain Pants by Flying Cross, SKU #78240ZP; and

C. Two (2) Ufx Short Sleeve Tactical Polo, by Elbeco, Color Black, SKU #K5134.

3.26. Police Specialty Unit: TNT Unit Uniform Package

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Tactical

Negotiations Team (TNT), the following Package shall be issued to the new officer:

A. One (1) Bristol Parka by 5.11, Color Black, Style #48152;

B. One (1) I.C.E. Short Sleeve Polo by Propper, Color Black, Style #F5341 (mens) or #F5327

(womens);

C. One (1) I.C.E. Long Sleeve Polo by Propper, Color Black, Style #F5315 (mens) or #F5357

(womens); and

D. One (1) pair Kinetic Tactical Pants by Propper, Color Coyote, Style #F5294 (mens) or #F5259

(womens).

NOTE: There is no annual allowance for this unit; only an initial allotment will be expected of the vendor for each new officer.

3.27. Police Specialty Units: K9, EOD

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Explosive

Ordinance Disposal or K9 Officers, the following Package shall be issued to the new officer:

Five (5) TenX BDU Long Sleeve Shirt by Blauer, Color Black, Style #8731;

Five (5) TenX BDU Short Sleeve Shirt by Blauer, Color Black, Style #8741;

Five (5) Long Sleeve TenX Armorskin Base Shirt by Blauer, Color Black, Style #8781;

Five (5) Short Sleeve TenX Armorskin Base Shirt by Blauer, Color Black, Style #8782; and

Five (5) pair TenX BDU Pants by Blauer, Color Dark Navy, Style #8831.

NOTE: There is no annual allowance for this unit; only an initial allotment will be expected of the vendor for each new officer.

3.28. Police Specialty Unit: Bike Unit

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Bike Patrol, the following Package shall be available to such officers on an annually recurring basis:

A. Two (2) Short Sleeve Colorblock Performance Polos by Blauer, Color Dark Navy with Hi-Vis

Yellow, Part #8133;

B. Two (2) Long Sleeve Colorblock Performance Polos by Blauer, Color Dark Navy with Hi-Vis

Yellow, Part #8143;

C. Two (2) Pair Flexforce Zip Off Bike Pants by Blauer, Color Navy, Part #8822Z;

D. One (1) Pair B.Dry Rain Pants by Blauer, Color Black, Part #134;

E. One (1) Gore-Tex Supershell Jacket by Blauer, Color Navy, Part #9970;

F. One (1) Colorblock Softshell Fleece Jacket by Blauer, Color Navy, Part #4670;

G. One (1) Winter Balaklava by Under Armour, Color Black, Part #1365985;

H. One (1) Tac Heatgear Hood by Under Armour, Color Black, Part #1257995; and

I. Two (2) UPF 50+ Sun Sleeves by Bellwether, Color White, Part #915521013.

3.29. Police Specialty Unit: Flood Response Unit

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Flood Response, the following Package shall be issued to the new officer:

A. One (1) UFX Short Sleeve Tactical Polo by Elbeco, Color Black, SKU #K5131;

B. One (1) UFX Long Sleeve Tactical Polo by Elbeco, Color Black, SKU #K5141;

C. Two (2) pair Stryke Pants by 5.11, Color Storm, Style #74369;

D. One (1) Bristol Parka by 5.11, Color Black, Style #48152;

NOTE: There is no annual allowance for this unit; only an initial allotment will be expected of the vendor for each new officer.

3.30. Police Specialty Unit: River Rescue

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Flood Response, the following Package shall be issued to the new officer:

One (1) UFX Short Sleeve Tactical Polo by Elbeco, Color Navy, SKU #K5131;

One (1) UFX Long Sleeve Tactical Polo by Elbeco, Color Navy, SKU #K5141;

One (1) pair TenX BDU Pants by Blauer, Color Dark Navy, Style #8831;

One (1) pair TenX Tactical Shorts by Blauer, Color Dark Navy, Style #8846; and

One (1) Superlight Patrol Shell Jacket by Blauer, Color Dark Navy, Style #9815.

NOTE: Annual replenishments should only apply to pants and shirts.

3.31. Police Specialty Unit: Special Response Team

Upon notice to the Vendor that an officer has been promoted to the specialty unit of Special Response, the following Package shall be issued to the new officer:

A. One (1) pair Stryke TDU Pants by 5.11, color Dark Navy, Style #74433;

B. One (1) Stryke TDU Rapid Long Sleeve Shirt by 5.11, color Dark Navy, Style #72071; and

C. One (1) Stryke TDU Long Sleeve Shirt by 5.11, color Dark Navy, Style #72416.

NOTE: There is no annual allowance for this unit; only an initial allotment will be expected of the vendor for each new officer.

4. PROPOSAL FORMAT REQUIREMENTS

4.1. Response Format

All submitted responses shall follow the formatting below, and all proposals will need to be provided electronically through the City's e-Procurement Portal. Each numbered section is to be uploaded as a separate file. If hard copies of submissions are required, each numbered section shall be a removable tab. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size.

Response to Scope

Firm’s Qualifications, Experience and References

Describe the firm and provide a statement of the firm’s qualifications for providing the scope of services.

Identify the services which would be completed by your firm’s staff and those that would be provided by sub-consultants, if any. Identify any sub-consultants you proposed to utilize to supplement your firm’s staff.

Provide a summary of the firm’s experience in providing these or similar services. Provide a minimum of three references for related projects, including dates, contact person, phone number, email, and a brief description of the project or scope of work.

Qualifications of Project Team

Provide a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

Project Approach and Plan

Provide a detailed discussion of your firm’s approach to the successful completion of the scope of services outlined in this RFP. Include thorough discussions of methodologies you believe are essential to accomplishing this project or completing the scope of services. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff roles who would be assigned to each major task, including sub-consultants.

Cost Proposal

Provide a total cost proposal for all services to be delivered, and a breakdown of costs delineated by major phase and/or deliverable as described in your project plan. Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project. Define any reimbursable expenses (e.g., travel) requested to be paid by the City. Note: If travel expenses are included, the rate assumptions generally should not exceed the United States General Services

Administration (GSA) rates for Pittsburgh.

PLEASE NOTE: The City does not agree to late fees, penalties, interest, attorney’s fees or other contingent liability. In no event shall the City be liable for special, indirect, incidental, reliance, lost profits or other business interest damages.

Demonstration of Good Faith Effort

Include statements of assurance regarding the following requirements detailed in the Equal Opportunity section of this solicitation:

A. Solicit certified MBE/WBE/Veteran-Owned companies for various service categories where opportunities exist to subcontract within their company’s business model.

B. Complete MWDBEVOSB Commitment Form to document good faith effort. Please provide scope of services to be delivered by each subcontractor. If a subcontractor is not chosen, a justification is required describing why services could not be rendered by a sub-contractor.

C. Provide email documentation of solicitation correspondence with MBE/WBE/Veteran-Owned companies.

Failure to include all of the elements specified may be cause for rejection. Additional information may be provided, but should be succinct and relevant to the goals of this RFP. Excessive information will not be considered favorably.

5. EVALUATION PHASES

Selection Procedure

Your Proposal will be evaluated by a Proposal Committee comprised of the Director or other supervisor of the Using Department, one or more members of the Director’s staff, at least one member of the

Office of Management & Budget and any other department representatives as deemed necessary.

Submittals will be reviewed for responsiveness, and responsive submittals will further be screened by a selection committee in accordance with the criteria listed below. The firm(s) submitting the highest rated proposal may be invited for interviews.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm’s Qualifications, Experience and References

Vendor response demonstrated that the firm has the experience and capabilities to successfully perform the scope of services, including providing references for clients of similar size and scope.

Points Based 15

(15% of Total)

2. Qualifications of Project Team

Vendor response provided a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications

/experience of any sub-consultant staff on your project team.

Points Based 15

(15% of Total)

3. Project Approach and Plan

Vendor response demonstrated a firm understanding of the scope of services, the response included thorough and complete responses to the items outlined in the Section 4, and the vendor has the appropriate expertise, procedures, and methods in place to perform the scope of services.

Points Based 30

(30% of Total)

4. Cost Proposal

Vendor response provided a total cost proposal for all services to be delivered, a breakdown of costs delineated by major phase and/or a schedule of hourly rates.

Reward Low Cost 30

(30% of Total)

5. MWDBE/VOSB Good Faith Effort

Vendor response was detailed and demonstrated clear Good Faith

Effort to obtain MWDBE & VOSB

Participation.

Points Based 10

(10% of Total)

6. EQUAL OPPORTUNITY REVIEW COMMISSION TERMS

6.1. MWE/DBE

The City of Pittsburgh is committed to the ideal of providing all citizens an equal opportunity to participate in City and its Authorities' contracting opportunities. It is therefore the City's goal to encourage increased participation of women and minority groups in all City contracts. The City requires that all respondents demonstrate good faith efforts to obtain the participation of Minority-Owned

Business Enterprises (MBE's) and Women-Owned Business Enterprises (WBE's) in work to be performed under City contracts. The levels of MBE and WBE participation will be monitored by the City of

Pittsburghs Equal Opportunity Review Commission (EORC). In order to ensure that there are opportunities for historically disadvantaged minority groups and women to participate on Covered

Contracts, and consistent with the City's current equal employment opportunity practice and goals, the

EORC will review contracts to include an evaluation of a developer/contractors employment of minority groups and women, encourage goals of eighteen (18) percent and seven (7) percent respectively.

6.2. Veteran-Owned Small Business

It is also the City's goal to encourage participation by veteran-owned small businesses in all contracts.

The City of Pittsburgh shall have an annual goal of not less than five (5) percent participation by veteran-owned small businesses in all contracts. The participation goal shall apply to the overall dollar amount expended with respect to the contracts. The City requires that all respondents demonstrate good faith efforts to obtain the participation of veteran-owned small business in work to be performed under City contracts. The levels of veteran-owned participation will be monitored by the City of Pittsburghs EORC.

6.3. Good Faith Commitment

In order to demonstrate good faith commitment to these goals, all respondents are required to complete and submit with their bids the attached MDE/WBE/Veteran-Owned Solicitation and

Commitment Form (which details the efforts made by the respondents to obtain such participation).

Failure to submit a properly completed form along with documentation of Good Faith Commitment may result in rejection of the bid. Participants are encouraged to contact the Equal Opportunity Review

Commission at 412-255-8804 to assist further. For further information, including definitions and additional requirements, please see Chapter 177A (Sections 177A.01 et. seq.) of the City Code and

Section 161.40 of the City Code.

7. AWARD AND CONTRACT

7.1. Award

After the City has received all Proposals and conducted its initial Evaluation, described above, the

Proposal Committee may invite one or more Respondents to a follow-up interview to further discuss their Proposal(s).

The Proposal Committee may decide to accept the Proposal of one or more Respondents. It may decide to reject all proposals. Once a Proposal is accepted, the contract negotiation process will commence.

This RFP and your response to it, in the form of your entire Proposal, will become part of the Contract. If a real or apparent conflict should arise between this RFP/Proposal and other language contained in the final Contract, the language of the final Contract shall control.

7.2. Contracting Process

Successful Respondents will be required to enter into a Contract with the City of Pittsburgh, contingent upon the approval of City Council. This Contract will be directed and managed by the issuing department and the Office of Management & Budget.

Work cannot commence on the Scope of the RFP until it a contract is fully executed. The City cannot process invoices nor approve payments until this Contract has been fully executed by the Respondent and all required City signatories, including the issuing department, the Law Department, and the City

Controller.

City laws and policies mandate the incorporation of various custom terms and conditions into all City contracts. For this reason the City will not sign any standard contract proffered by the respondent.

An agreement shall not be binding or valid with the City unless and until it is fully executed by authorized representatives of the City and of the Proposer. Once the Contract is fully executed the City will notify Respondent in writing and give the order to proceed.

8. GENERAL TERMS & CONDITIONS

8.1. Examination of Proposal Documents

A. The submission of a proposal shall be deemed a representation and certification by the

Respondent that they:

1. Have carefully read and fully understand the information that was provided by the City to serve as the basis for submission of the proposal.

2. Have the capability to successfully undertake and complete the responsibilities and obligations of the proposal being submitted.

3. Represent that all information contained in the proposal is true and correct.

4. Did not, in any way, collude; conspire to agree, directly or indirectly, with any person, firm, corporation or other proposer in regard to the amount, terms or conditions of this proposal.

5. Acknowledge that the City has the right to make any inquiry it deems appropriate to substantiate or supplement information supplied by a proposer, and proposer hereby grants the City permission to make these inquiries, and to provide any and all related documentation in a timely manner.

B. No request for modification of the proposal shall be considered after its submission on the grounds that the proposer was not fully informed to any fact or condition.

8.2. RFP Term

Respondent’s proposal shall remain firm and effective, subject to the City’s review and approval, for a period of one hundred twenty (120) days from the closing date for the receipt of proposals.

The City may enter into negotiations with one or more Respondents during the one hundred twenty

(120) day period during which all proposals will stay effective. The purpose of such negotiations will be to address questions and identify issues as the parties move towards the execution of a final contract or contracts.

8.3. RFP Communications

Unauthorized contact regarding this RFP with employees or officials of the City of Pittsburgh other than the RFP Coordinator named in the header section of this solicitation may result in disqualification from this procurement process.

Neither Respondent(s) nor any person acting on Respondent(s)’s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City of Pittsburgh, their families or staff members.

All inquiries regarding the solicitation are to be directed to the designated RFP Coordinator. Outside of pertinent RFP questions directed to the City of Pittsburgh as specified above, any other attempts to contact any City of Pittsburgh personnel regarding this RFP, without prior approval by the RFP

Coordinator will be considered grounds for dismissal and immediate disqualification from the RFP process. This includes, but is not limited to, all verbal, voice, text, e-mail, and social media (e.g. –

LinkedIn) contact.

Please note the following:

A. The City shall not be responsible for nor bound by any oral instructions, interpretations or explanations issued by the City or its representatives.

B. Each proposer shall assume the risk of the method of dispatching any communication or proposal. •The RFP Coordinator must receive all written comments, including questions and requests for clarification, no later than the Deadline for Submission Questions listed in the tentative project schedule.

C. The City reserves the right to determine, at its sole discretion, the appropriate and adequate responses to written comments, questions, and requests for clarification. The City’s official responses and other official communications pursuant to this RFP shall constitute an addendum of this RFP.

D. The City will publish all official responses and communications pursuant to this RFP to the City of

Pittsburgh procurement website. It is the responsibility of each proposer to check the site and incorporate all addenda into their response.

E. All addenda for this RFP will be distributed via the City of Pittsburgh procurement website at procurement.pittsburghpa.gov/beacon/opportunities

F. Only the City’s official, written responses and communications shall be considered binding with regard to this RFP.

8.4. Addenda/Clarifications

Should discrepancies or omissions be found in this RFP or should there be a need to clarify this RFP, questions or comments regarding this RFP must be put in writing and received by the RFP Coordinator within the Question and Answer tab.

8.5. Withdrawal of Proposals

A proposer may withdraw its proposal at any time before the expiration of the time for submission of proposals as provided in this RFP by delivering a written request for withdrawal signed by, or on behalf of, the proposer.

8.6. Public Record

Respondent, by submittal of a proposal, acknowledges that all proposals may be considered public information in accordance with the Commonwealth of Pennsylvania Right to Know laws. Subject to award of this RFP, all or part of any submittal may be released to any person or firm who may request it.

Therefore, proposers shall specify in their proposal response if any portion of their submittal should be treated as proprietary and not releasable as public information. Proposers should be aware that all such requests may be subject to legal review and challenge.

Any information considered proprietary should be indicated as such or not included in the response.

8.7. Non-Conforming Proposal

A proposal shall be prepared and submitted in accordance with the provisions of these RFP instructions and specifications. Any alteration, omission, addition, variance, or limitation of, from or to a proposal may be sufficient grounds for non-acceptance of the proposal, at the sole discretion of the City.

8.8. Disqualification

Factors such as, but not limited to, any of the following may be considered just cause to disqualify a proposal without further consideration:

A. Evidence of collusion, directly or indirectly, among proposers in regard to the amount, terms or conditions of this proposal;

B. Any attempt to improperly influence any member of the evaluation team;

C. Existence of any lawsuit, unresolved contractual claim, or dispute between the proposer and the

City; •Evidence of incorrect information submitted as part of the proposal;

D. Evidence of proposer’s inability to successfully complete the responsibilities and obligation of the proposal; and

E. Proposer’s default under any previous agreement with the City, which results in termination of the agreement.

8.9. Restrictions on Gifts & Activities

The City of Pittsburgh Ethics Code and Chapter 197 of the City Code (Code of Conduct) was established to promote public confidence in the proper operation of our local government. These resources outline the requirements for disclosure of interests and restricted activities as related to public procurement processes. Proposers are responsible to determine the applicability of these requirements to their activities and to comply with its requirements.

8.10. Rights of the City of Pittsburgh

This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:

A. Reject any and all proposals;

B. Issue subsequent Requests for Proposals;

C. Cancel this RFP with or without issuing another RFP;

D. Remedy technical errors in the Request for Proposals process;

E. Approve or disapprove the use of particular sub-consultants;

F. Make an award without further discussion of the submittal with the proposer (therefore, the proposal should be submitted initially on the most favorable terms that the firm or individual might propose);

G. Meet with select proposers at any time to gather additional information;

H. Make adjustments to the scope of services at any time if deemed by the Office of Management and Budget to be in the best interest of the City;

I. Accept other than the lowest offer.

J. Waive any informality, defect, non-responsiveness, or deviation from this RFP that is not material to the Respondent’s proposal;

K. Reject the proposal of any Respondent who, in the City’s sole judgment, has been delinquent or unfaithful in the performance of any contract with the City;

L. Reject the proposal of any Respondent who, in the City’s sole judgment, is financially or technically incapable of performing in accordance with this RFP;

M. Negotiate with any, all, or none of the Offerors and to enter into an agreement with another

Offeror in the event that the originally selected finalist defaults or fails to execute an agreement with the City.

N. Award a contract to the firm(s) that presents the best qualifications and whose proposal best accomplishes the desired results; and/or

O. Enter into an agreement with another proposer in the event the originally selected proposer defaults or fails to execute an agreement with the City.

P. Require a performance bond and/or other “failure to deliver” agreement by the awardee at time of contracting.

9. MISCELLANEOUS REQUIREMENTS

9.1. Acknowledgements

A. Conflict of Interest- By submission of a proposal to this solicitation, Respondent agrees that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the services required under this RFP.

B. Code of Ethics- By submission of a proposal to this solicitation, Respondent agrees to abide by the Code of Ethics of The City of Pittsburgh. The full Ethics Handbook can be found here:http://pittsburghpa.gov/humanresources/files/policies/10_Ethics_Handbook.pdf

C. Fair Trade Certification- By responding to this solicitation, the Respondent certifies that no attempt has been made, or will be made, by the Respondent to induce any other person or firm to submit or not to submit a submission for the purpose of restricting competition.

D. Non-Disclosure- By responding to this solicitation, the Respondent acknowledges they may be required to sign a Non-Disclosure Agreement during the contracting process if they are the successful respondent.

E. Debarment - This solicitation is also subject to Section 161.22 of the City of Pittsburgh Code related to debarment from bidding on and participating in City contracts.

F. Financial Interest- No proposal shall be accepted from, or contract awarded to, any individual or firm in which any City employee, director, or official has a direct or indirect financial interest in violation of applicable City and State ethics rules. Entities that are legally related to each other or to a common entity which seek to submit separate and competing proposals must disclose the nature of their relatedness.

G. Full Fee Disclosure- Pursuant to Section 161.36 of the Pittsburgh City Code, a Respondent must include a disclosure of any finder’s fees, fee splitting, firm affiliation or relationship with any broker-dealer, payments to consultants, lobbyists, or commissioned representatives or other contractual arrangements of the firm that could present a real or perceived conflict of interest.

http://here:http:/pittsburghpa.gov/humanresources/files/policies/10_Ethics_Handbook.pdf

10. VENDOR QUESTIONNAIRE

10.1. Response to Scope Proposal

Please upload your Response to Scope detailed in Proposal Format Requirements

10.2. Equal Opportunity Review Commission (EORC) Participation Form * Please download the below documents, complete, and upload.

• MWDBEVOSB_Commitment_Forms.pdf

*Response required

10.3. Do you agree with the City's Terms and Conditions?*

☐ Yes

☐ No

*Response required

10.4. Vendor Contact Sheet*

Please download the below documents, complete, and upload.

• Blank_Vendor_Contact_Sheet.pdf

*Response required

10.5. Vendor Registration Form*

Please download the below documents, complete, and upload.

• Blank_Vendor_Registration_F...

*Response required

10.6. Statement of Affiliation*

Please download the below documents, complete, and upload.

• Blank_Statement_of_Affiliat...

*Response required

10.7. W-9*

Please download the below documents, complete, and upload.

• W9.pdf

*Response required

10.8. Authorized Signatory*

Provide the name, title, & email address of the authorized signatory for your company (for details on who is considered an authorized signatory, please look at our terms & conditions section)

*Response required https://secure.procurenow.com/portal/pittsburghpa/projects/29855?section=241454 https://government-project.s3.us-west-2.amazonaws.com/12982/9a4ac24b-77d1-4ce6-9229-0c88f9ac5006_MWDBEVOSB_Commitment_Forms.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1689417090&Signature=99e%2B0gsiBLEd0fDlZV90TOzoIw8%3D&response-content-disposition=attachment%3B%20filename%3D%22MWDBEVOSB_Commitment_Forms.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/12982/e4d05cd1-c02e-435b-bc70-af5ad0124ab0_Blank_Vendor_Contact_Sheet.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1689417090&Signature=reD%2B9ix%2B8Bon%2F2IfRYQrMRwpITE%3D&response-content-disposition=attachment%3B%20filename%3D%22Blank_Vendor_Contact_Sheet.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/12982/5850bbcb-e558-4521-bf07-f695e7a7341d_Blank_Vendor_Registration_Form.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1689417090&Signature=S46Zxc6j72CgRgQaotymmKl5qdk%3D&response-content-disposition=attachment%3B%20filename%3D%22Blank_Vendor_Registration_Form.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/12982/cf4a7de9-ea30-4713-96d5-72e3a9a79ea8_Blank_Statement_of_Affiliations.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1689417090&Signature=3q90li88SXZkaXWhkWJflnY4dMY%3D&response-content-disposition=attachment%3B%20filename%3D%22Blank_Statement_of_Affiliations.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/12982/42dfa6ab-19f8-42d0-9cc2-395cceebdcbc_W9.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1689417090&Signature=Lc%2B%2BS%2FTDEWQRr6uJtNwY%2FHAXOuY%3D&response-content-disposition=attachment%3B%20filename%3D%22W9.pdf%22

11. PRICING PROPOSAL

BUREAU OF FIRE PRICING

Any rows left blank indicate a willingness for bidders to propose a solution to that line item.

Line

Item Description Manufacturer

Name Manufacturer

Number Details Quantity Unit of

Measure Alteration

Needs Proposed

Substitute Unit

Cost Total No

Bid

1 Coat Flying Cross 38804-86 Dress

Uniform

Double

Breasted 8-

Button

1 EA Pittsburgh

Fire Patch on both sleeves, badge and appropriate rank collar pins on coat lapels. Name tag centered over right breast area, gold for

Officers, silver for

Firefighters.

Double

Breasted

Raincoat

(mandatory) with patches.

Patch 1-1/2” below shoulder seam on coats and shirts. MUST

BE 8

BUTTON.

2 Pants (Small-XL) Flying Cross 28P8696 Mens

Service

Dress Blue

1 EA

3 Pants (2XL & Up) Flying Cross 28P8696 Mens

Service

Dress Blue

1 EA

Line

Item Description Manufacturer

Name Manufacturer

Number Details Quantity Unit of

Measure Alteration

Needs Proposed

Substitute Unit

Cost Total No

Bid

4 Short Sleeve

Uniform Shirt

(Small-XL)

Flying Cross 7000 Cotton

Uniform

Shirt in medium blue and white.

1 EA Pittsburgh

Fire Patch on left sleeve.

1-1/2 inches below left shoulder seam.

Bureau of

Fire patch with appropriate rank on the right arm sleeve 1-1/2 inches below shoulder seam

(Maltese

Rank Patch).

1) White for

Officers, Fire

Prevention, and Fire

Academy

Instructor 2)

Blue for

Firefighters

3) Long or

Short Sleeve shirt. 4)

Rank pin on right collar, 1” up and centered. 5)

Company pin on left collar, Gold for Officers, Silver for

Firefighters.

6) Name tag, service pin, and Local 1 pin, centered over rig

Description Manufacturer

Name Manufacturer

Number Details Quantity Unit of

Measure Alteration

Needs Proposed

Substitute Unit

Cost Total No

Bid

5 Short Sleeve

Uniform Shirt (2XL

& Up)

Flying Cross 7000 Cotton

Uniform

Shirt in medium blue and white.

1 EA Pittsburgh

Fire Patch on left sleeve.

1-1/2 inches below left shoulder seam.

Bureau of

Fire patch with appropriate rank on the right arm sleeve 1-1/2 inches below shoulder seam

(Maltese

Rank Patch).

1) White for

Officers, Fire

Prevention, and Fire

Academy

Instructor 2)

Blue for

Firefighters

3) Long or

Short Sleeve shirt. 4)

Rank pin on right collar, 1” up and centered. 5)

Company pin on left collar, Gold for Officers, Silver for

Firefighters.

6) Name tag, service pin, and Local 1 pin, Description Manufacturer

Name Manufacturer

Number Details Quantity Unit of

Measure Alteration

Needs Proposed

Substitute Unit

Cost Total No

Bid

6 Long Sleeve

Uniform Shirt

(Small-XL)

Flying Cross 7000 Cotton

Uniform

Shirt in medium blue and white.

1 EA Pittsburgh

Fire Patch on left sleeve.

1-1/2 inches below left shoulder seam.

Bureau of

Fire patch with appropriate rank on the right arm sleeve 1-1/2 inches below shoulder seam

(Maltese

Rank Patch).

1) White for

Officers, Fire

Prevention, and Fire

Academy

Instructor 2)

Blue for

Firefighters

3) Long or

Short Sleeve shirt. 4)

Rank pin on right collar, 1” up and centered. 5)

Company pin on left collar, Gold for Officers, Silver for

Firefighters.

6) Name tag, service pin, and Local 1 pin, Description Manufacturer

Name Manufacturer

Number Details Quantity Unit of

Measure Alteration

Needs Proposed

Substitute Unit

Cost Total No

Bid

7 Long Sleeve

Uniform Shirt (2XL

& Up)

Flying Cross 7000 Cotton

Uniform

Shirt in medium blue and white.

1 EA Pittsburgh

Fire Patch on left sleeve.

1-1/2 inches below left shoulder seam.

Bureau of

Fire patch with appropriate rank on the right arm sleeve 1-1/2 inches below shoulder seam

(Maltese

Rank Patch).

1) White for

Officers, Fire

Prevention, and Fire

Academy

Instructor 2)

Blue for

Firefighters

3) Long or

Short Sleeve shirt. 4)

Rank pin on right collar, 1” up and centered. 5)

Company pin on left collar, Gold for Officers, Silver for

Firefighters.

6) Name tag, service pin, and Local 1 pin, 8 Long Sleeve

Supershirt (Small-

XL)

Blauer 8670 White Long

Sleeve

Uniform

Shirt

1 EA

9 Long Sleeve

Supershirt (2XL &

Up)

Blauer 8670 White Long

Sleeve

Uniform

Shirt

Description…