Public Safety Annex.pdf

August 2026 Ocean Isle Beach Public Safety Annex

TYCH & WALKER ARCHITECTS, LLP

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SECTION 00010

INVITATION FOR BIDS

Time Line: Invitation for Bid #2026-02 Item Date Time Location*

Advertised Date of Issue: Thurs., August 13, 2026 n/a n/a Mandatory Pre-Bid Conf & Site Inspection Thurs., August 27, 2026 11:00AM ET Owner* Material Substitution Cut-Off Time: Thurs., September 10, 2026

2015201511 3:00PM ET To Architect

Inquiry Cut-Off Time: Thurs., September 10, 2026 3:00PM ET To Architect Bids Must be Received on/or Before: Tues., September 22, 2026 3:00PM ET Owner* Public Bid Opening & Tabulation: Tues., September 22, 2026 3:00PM ET Owner* Town Consideration for Award Board of Commissioners Approval

Tues., October 14, 2026 5:30PM ET Owner*

Projected Notice to Proceed

Construction to Commence

* All locations in the existing Town Hall, located at 111 Causeway Drive Ocean Isle Beach, NC.

Ocean Isle Beach Town Hall

BRUNSWICK COUNTY, NORTH CAROLINA

Bid #2026-02

Written, sealed proposals for the Ocean Isle Beach Public Safety Annex project for the Town of Ocean Isle Beach, NC will be received by the Town, at the existing Town Hall, until cut-off time shown in the Bid Time Line above. Bids will then be publicly and promptly opened and read aloud at the designated time by the Purchasing Officer. Bids that are not in the Owner’s possession prior to the stated opening date and time will be considered NONRESPONSIVE and returned unopened. An official authorized to bind the Bid must sign all bid documents submitted.

MAILING ADDRESS:

Town of Ocean Isle Beach, NC Attn: Justin Whiteside, Town Manager 111 Causeway Drive Ocean Isle Beach, NC 28469

STREET ADDRESS:

Town of Ocean Isle Beach, NC Attn: Justin Whiteside, Town Manager 111 Causeway Drive Ocean Isle Beach, NC 28469

One (1) unbound, reproducible ORIGINAL of proposal and all required attachments must be submitted in a sealed envelope and clearly marked on the outermost container as follows:

OFFEROR’S NAME

BID ITEM NAME

BID NUMBER

Project Description:

The project includes the construction of a new Public Safety Annex for Ocean Isle Beach, NC. The facility has a total building footprint of approximately 7000 sf and is one-story, slab on grade. The building construction consists of metal stud and CMU construction with a metal roof on pre-fabricated wooden trusses. The site is approximately 1.5 acres. The site will be improved to include parking, August 2026 Ocean Isle Beach Public Safety Annex

TYCH & WALKER ARCHITECTS, LLP

TWA-2023-10 INVITATION TO BID 00010-2

drainage and pavement. Utilities will include but not be limited to installation of storm piping structures, installation of domestic and fire water lines and new sanitary sewer lines. Landscaping is included.

Bids should include a base bid and alternates.

Base Bid: Work includes all required sitework and construction and completion of the new Public Safety Annex for Ocean Isle Beach, NC.

Deduct Alternate #1: Gravel Parking Lot

Add Alternate #2: Lightning Protection

Add Alternate #3: Air Filtration

Add Alternate #4: Emergency Communication Coverage System

Add Alternate #5: Fire Pump Assembly

General Conditions and Requirements:

The work performed under this Contract shall include, but may not be limited to: the furnishing of all labor, materials, equipment and services, whether specifically mentioned or not, that is required to complete the Construction of the Work of the project. All requirements of the State of North Carolina and all pertinent administrative regulations shall apply to this project as if herein written out in full.

Each proposer shall respond as provided more specifically herein, Section 00100, Instructions to Bidders, Paragraph IV Preparation and Submission of Bids. Proposals or amendments to proposals received after the proposal deadline will be considered as “Late Proposals” and will not be considered for any cause whatsoever. The Respondent shall sign his / her proposal correctly. All offers shall be entered in ink or typewritten. Proposals may be rejected if any omissions, alteration of form, additions not called for, or any irregularities of any kind are shown. Proposal envelopes or containers with amendments or changes written on the exterior will not be considered or opened. Respondents and their authorized representatives are invited to be present at the proposal opening.

The Construction Contract will be awarded to the firm or team of firms submitting the lowest and most responsive and responsible proposal as determined by the Owner. The Owner reserves the right to reject any and all proposals for any reason at any time prior to execution of the Contract. It further reserves the right to waive any and all technicalities and formalities in the proposal process as well as accept in whole or in part such proposal or proposals where it deems it advisable in protection of the best interests of the Owner and to hold all proposals for examination for a period not to exceed sixty (60) calendar days. The selected Contractor is encouraged to utilize, to the extent possible, local firms and trades from within the area.

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A MANDATORY Pre-Bid Conference and Site Inspection will begin promptly at 11:00AM O’clock on August 27, 2026 at 111 Causeway Drive, Ocean Isle Beach. Contractors will then be allowed to tour the grounds of the project site. No other scheduled tours will be conducted.

Only those firms with a representative registered in attendance will be permitted to submit a bid.

There will be no late attendance permitted once the meeting has begun.

Bid Security/Bid Bonding:

a) Each bid must be accompanied by a Bid Bond, or by a certified check payable to the Town of Ocean Isle Beach, NC, for an amount equal to five per-cent (5%) of the total base bid as a guarantee that if the bid is accepted, the required Contract will be executed within fifteen (15) days after receipt of written notice of formal award of Contract. Bids not including such a bid bond will not be considered. Bid Bonds will be returned to unsuccessful vendors after award of Bid.

b) The successful proposer must provide a Performance Bond from a surety company qualified to do business under the laws of the State of North Carolina in the amount of 100 percent (100%) of the contract amount, within fifteen (15) days the after receipt of written notice of formal award of the Contract.

c) The successful offeror must provide a Payment and Material Bond from a surety company qualified to do business under the laws of the State of North Carolina in the amount of 100 percent (100%) of the contract amount, within fifteen (15) days after receipt of written notice of formal award of Contract.

d) Should any Surety on the Construction Contract be determined unsatisfactory at any time by the Owner, notice will be given the Contractor who shall immediately provide a new Surety, satisfactory to the Owner and at no additional cost to the Owner. The Contract shall not be operative nor will any payments be due or paid until approval of the bonds has been made by the Owner.

e) The Bidder shall require the Attorney-in-Fact who executes the required bonds, on behalf of the Surety, to affix thereto a certified and current copy of his Power of Attorney, indicating the monetary limit of such power.

f) The cost of the bonds shall be included in the construction portion of the base bid.

Throughout this Project Manual all references to the “Owner” shall mean the Town of Ocean Isle Beach, NC or its Designated Representative

DOCUMENTS MAY BE OBTAINED FROM:

MB Showcase, debbie.flinchum@mb-showcase.com; 843-294-0038.

END OF SECTION 00010

mailto:debbie.flinchum@mb-showcase.com