Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Air Traffic Control Septic to Sewer
- Solicitation number
- 21-26-AIR
- Issued by
- Volusia County, Florida
About this file
This is a public records document related to the City of New Smyrna Beach's Air Traffic Control Septic to Sewer conversion project in Volusia County, Florida. The project involves converting septic infrastructure to municipal sewer service at the City's air traffic control facility. Sealed bids from qualified and licensed contractors are being solicited, with submissions required through the City's eProcurement Portal by August 10, 2026. Technical specifications, bid set plans, and detailed project requirements are provided in supporting documentation including NSB_Air_Traffic_Control_Technical_Specifications_.pdf and NSB_Air_Traffic_Control_S2S_-Bid_Set_Plans.pdf. Contractors must demonstrate appropriate Florida licensing and qualifications for the work, and a draft contract is available for review prior to bidding.
No contract value, contract term, renewal options, incumbent contractor information, or specific evaluation criteria are identified in the available materials. Pricing terms and funding sources are not detailed in this public records file. Contractors are required to provide evidence of appropriate insurance coverage as specified in the Insurance_Requirements.pdf attachment and complete all required documentation and City forms as outlined in the Required_Documentation_and_City_Forms.pdf. No set-aside programs or preferences are noted for this procurement.
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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