Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Golf Course Consultant
- Solicitation number
- 10-26-LS
- Issued by
- Volusia County, Florida
About this file
This Public Records document establishes the record management requirements and compliance obligations for contractors working with the City of New Smyrna Beach, Florida on the Golf Course Consultant procurement. The City retains ownership of all submitted materials, which become accessible to the public ten days after the public opening date of February 26, 2026. The solicitation timeline includes written questions due by February 6, 2026 at 5:00 pm, proposal submission deadline of February 25, 2026 at 5:00 pm through the City's e-Procurement portal, public opening on February 26, 2026 at 11:00 am via Microsoft Teams, and evaluation meeting scheduled for March 5, 2026 at 10:00 am, with anticipated City Commission recommendation for award on March 24, 2026. The contract term spans three months from award through submission of the final comprehensive report by August 30, 2026. The successful Golf Course Consultant will evaluate the city-owned New Smyrna Beach Golf Club and deliver findings and recommendations addressing programming plans, marketing strategies, facility improvements, and budget management, supplemented by public stakeholder engagement through community meetings.
The contractor must comply with Florida public records laws by maintaining all required records, providing copies or inspection access within reasonable timeframes at statutory costs, and protecting confidential and exempt records throughout the contract term and beyond. Upon contract completion, the contractor must transfer all public records to the City at no cost and destroy duplicate exempt or confidential records, with electronically stored records provided in formats compatible with the City's information technology systems. The document references the City Clerk as the custodian of public records at 386/410-2630 or clerk@cityofnsb.com for questions regarding Chapter 119, Florida Statutes. No specific contract award value or budget allocation is disclosed in the available solicitation documents, and no set-asides for disadvantaged, minority-owned, or women-owned businesses are identified in this procurement.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
File details come from the government source that posted it. Updated .