Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Tax-Exempt General Obligation Note
- Solicitation number
- 27-25-FIN
- Issued by
- Volusia County, Florida
About this file
This document is a Public Records section from a City of New Smyrna Beach solicitation, detailing the requirements for handling public records in accordance with Florida Statutes, specifically Chapter 119. The document outlines the contractor's obligations regarding public records management, including maintaining, preserving, and providing access to records upon request by the public agency.
The key requirements for the contractor include: 1) keeping and maintaining public records necessary for service performance, 2) providing copies or allowing inspection of records within a reasonable timeframe and at a reasonable cost, 3) ensuring exempt or confidential records remain protected throughout the contract term, and 4) transferring all public records to the agency upon contract completion at no cost. The document provides contact information for the City Clerk (386/410-2630, CLERK@CITYOFNSB.COM) for any questions regarding public records application, and specifies that all electronically stored records must be provided in a format compatible with the public agency's information technology systems.
View the file
Other files
Show all 20
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
File details come from the government source that posted it. Updated .