Public Notice of Intent to Award a Sole Source Contract - signed~2.pdf
PDF 273 KB Posted
- Attached to
- Foliage Plants Maintenance
- Solicitation number
- S-435000-00008119
- Issued by
- Clackamas County, Multnomah County, Oregon
About this file
This is a Public Notice of Intent to Award a Sole Source Contract issued by Eugene School District 4J in Eugene, Oregon (Contract No. #24-180). The district intends to award a contract to Lane Arts Council to provide continued partnership in ensuring essential arts and creative learning opportunities for all District 4J students. The services include hands-on visual, performing, media, and literary arts programs, with specific examples including ArtSpark Artist in Residencies (which completed 28 artist residencies in 14 schools during 2022-23, serving over 5,000 K-5 students for 2,071 hours) and the Design Arts Apprenticeship program (which engaged 43 district students from 11 middle and high schools). The public posting date was September 1, 2023, and the estimated contract price is $185,000.
The contract is being awarded through a sole source procurement method under ORS 279B.075(2)(d), with the justification that Lane Arts Council is the only local source capable of providing the comprehensive artistic learning opportunities desired by the district. Additionally, the district is utilizing the DJC-AR expedited contracting process to access state and federal grant funding with established time deadlines. The funding sources for the contract include ESSER funds, Title I BV grants, and contributions from the Eugene Rotary Club. The contract was signed and certified by both the Program Manager and Contracting Officer on September 1, 2023.
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| File | Type | Posted |
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| RFP 358 - Foliage Plants Maintenance.pdf |
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Text version
Public Notice of Intent to Award a Sole Source Contract
Eugene School District 4J 200 North Monroe St, Eugene, OR 97402 solicitations@4j.lane.edu
CONTRACT NO: #24-180
CAPTION: Continued partnership in ensuring essential arts and creative opportunities in 4J schools.
PROPOSED CONTRACTOR: Lane Arts Council
AUTHORIZATION: ORS 279B.075(2)(d)
DJC-AR
MINIMUM NEED: Ensuring that all District 4J students have access to arts and creative learning opportunities as part of their education. Hands-on visual, performing, media, and literary arts programs in the district’s elementary schools; for reference, ArtSpark Artist in Residencies completed 28 artist residencies in 14 schools in 2022-23, providing 2,071 hours of arts programming for over 5,000 K-5 students. 43 district students from 11 different middle and high schools participated in Lane Arts Council’s Design Arts Apprenticeship program.
ESTIMATED PRICE: $185,000
PUBLIC POSTING DATE: September 1, 2023
JUSTIFICATION ORS 279B.075(2)(d) states that agencies must document findings that support the conclusion that the goods or services are available form only one source. Lane Arts Council is the only local source capable of providing the comprehensive artistic learning opportunities desired.
DJC-AR Expedited Contracting Process in Order to Access State, Federal, or Grant Funding. The district may waive any or all of the solicitation procedures under District Policy DJC in the following circumstance:
a. The state or federal government or a granting entity has adopted a funding program or made funding available to assist the district in purchasing Goods or Services and has attached a time deadline to have a Contract in place or underway or completed in order for the district to access or be eligible for those funds.
Most, if not 100%, of funds going towards services provided by Lane Arts Council will come from local and federal grants: District 4J shall use ESSER funds and grants provided by Title IBV and the Eugene Rotary Club to sponsor these artist opportunities for 4J students.
mailto:solicitations@4j.lane.edu mailto:solicitations@4j.lane.edu
CERTIFICATION BY PROGRAM MANAGER:
I hereby certify that the above findings are true, correct, and complete.
Date Program Manager
CERTIFICATION BY CONTRACTING OFFICER:
I have reviewed the above findings and certify that they are sufficient to justify the use of the sole source method of procurement under the cited authority. I certify that this notice of intent to award a sole source contract was published in accordance with all applicable Oregon Revised Statutes and Eugene School District Board adopted rules.
Date Contracting Officer
Sep 1, 2023
Jenna McCulley (Sep 1, 2023 11:18 PDT) Jenna McCulleySep 1, 2023
Public Notice of Intent to Award a Sole Source Contract Final Audit Report 2023-09-01
Created: 2023-09-01
By: Dustin Hayden (hayden_d@4j.lane.edu)
Status: Signed
Transaction ID: CBJCHBCAABAA7118wtwZsTFePFAF-iQnpDyc4_GTVJX6
"Public Notice of Intent to Award a Sole Source Contract" History Document created by Dustin Hayden (hayden_d@4j.lane.edu) 2023-09-01 - 4:11:02 PM GMT- IP address: 158.165.10.216
Document e-signed by Dustin Hayden (hayden_d@4j.lane.edu) Signature Date: 2023-09-01 - 4:11:29 PM GMT - Time Source: server- IP address: 158.165.10.216
Document emailed to Jenna McCulley (mcculley_j@4j.lane.edu) for signature
2023-09-01 - 4:11:30 PM GMT
Email viewed by Jenna McCulley (mcculley_j@4j.lane.edu) 2023-09-01 - 6:18:09 PM GMT- IP address: 158.165.49.206
Document e-signed by Jenna McCulley (mcculley_j@4j.lane.edu) Signature Date: 2023-09-01 - 6:18:23 PM GMT - Time Source: server- IP address: 158.165.49.206
Agreement completed.
2023-09-01 - 6:18:23 PM GMT
| 2023-09-01T11:18:25-0700 | |
| Agreement certified by Adobe Acrobat Sign |
File details come from the government source that posted it. Updated .