Public Impact Projects 2023.pdf

Notice of Funding Opportunity

Funding Opportunity Title:

Public Impact Projects at Smaller Organizations

Funding Opportunity Number: 20230614-TA

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.164

Application Deadline: June 14, 2023

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take up to one month to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Public Programs Email: publicpgms@neh.gov Telephone: 202-606-8269 Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:publicpgms@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Public Programs is accepting applications for the Public Impact Projects at Smaller Organizations program. This program supports small and mid-sized museums and cultural organizations in the creation of public humanities programming and strengthens their capacity to develop such programming.

Funding Opportunity Title Public Impact Projects at Smaller Organizations Funding Opportunity Number 20230614-TA Federal Assistance Listing Number 45.164 Optional Draft Deadline May 3, 2023, 11:59 p.m. Eastern Time Application Deadline June 14, 2023, 11:59 p.m. Eastern Time Anticipated Award Announcement December 2023 Anticipated FY 2024 Funding Approximately $1,250,000 Estimated Number and Type of Awards Approximately 50 grants Award Amounts Up to $25,0000 Cost Sharing/Match Required No Period of Performance Up to two years

Projects must start between March 1, 2024, and May 1, 2024.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/program/public-impact-projects-smaller-organizations

Pre-Application Webinar A pre-recorded webinar will be posted to the program resource page by April 17, 2023.

Published April 5, 2023 https://www.neh.gov/program/public-impact-projects-smaller-organizations https://www.neh.gov/program/public-impact-projects-smaller-organizations

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose Public Impact Projects at Smaller Organizations (PIP) helps cultural organizations enhance their interpretive skillset and develop public humanities programming. The goal of PIP is to help you identify the interpretive potential of your humanities collections, support your staff’s interpretive ability, or launch public programs that connect with new and existing audiences.

Successful projects should demonstrate how the humanities matter to audiences and communities.

Intended applicants NEH encourages proposals from first time applicants and those who have not received prior NEH funding. For the purposes of this program, NEH has established the following criteria to designate an organization as small- to mid-sized. The agency especially welcomes proposals from organizations that meet at least two of the following criteria:

• Your annual operating budget is under $1,000,000

• You are in a community with a population of fewer than 300,000 people

• Your employed staff totals 50 people or fewer

• You rely on volunteers and/or part-time staff to perform the majority of daily operations

• Your core mission is to interpret under-told stories and/or your core audience is drawn from underserved populations (e.g., communities of color, LGBTQ+ communities, residents of rural areas, disability communities, U.S. religious minorities, and persons experiencing persistent poverty)

If your organization is a subordinate of a parent entity – such as a museum at a university or a cultural center run by a municipality – but otherwise meets the above criteria, you may still be a good match for this program. In such cases, your organization must be programmatically and administratively distinct from the parent organization, maintain its own staff and budget, and have an independent board or group that has substantial responsibility for oversight and management.

In the organizational profile attachment, you will provide information on your staff, budget, audience, and mission. This will help NEH understand how you align with the criteria above.

Peer reviewers will assess the suitability of your organization to this funding opportunity based on the organizational profile and your narrative.

Project design Humanities content and scholarship-based interpretation are central to the awards made in this program. A grounding in scholarly research and emphasis on interpretation of content are core aspects that distinguish NEH-funded projects from other grant programs, such as the artmaking and performance-based projects supported by the National Endowment for the Arts (NEA).

NEH’s definition of the humanities is wide-ranging and includes fields like history, art history, ethnomusicology, archaeology, anthropology, literature, language and linguistics, philosophy, and other areas that offer critical examination of human history and culture (see A2.

Background). PIP supports projects that interpret and analyze topics within such disciplines. As such, applicants must collaborate with at least one humanities scholar or public interpretive

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specialist, and at least one community expert such as a local historian, community elder, or knowledge bearer.

You must center your project on interpretation and public programing but can focus on expanding your capacity to offer engaging public interpretation, creating and implementing interpretive programs, or a combination of the two. NEH encourages you to assess the humanities programming your organization currently offers and its relevance to your community and surrounding neighborhoods. Organizations not focused on the humanities should consider the relevance of humanities scholarship to your mission and how humanities concepts can enrich the experiences of your audiences.

When designing your project, consider the following questions:

• What are your organization’s humanities interpretive needs or programmatic goals?

• How would achieving these needs or goals benefit public audiences?

• How might these goals expand your audience reach?

• How might new approaches to interpretation enable you to engage underserved audiences?

Projects focused on increasing your interpretive capacity might involve staff development, evaluation, or interpretive planning. Possible activities include:

• hiring an interpretive consultant to help you think creatively about hidden strengths of your collections or generate new ideas for engagement with audiences

• working with an evaluator to conduct focus groups or front-end evaluation aimed at connecting with your surrounding community

• providing training on interpretive methods for volunteers or supporting staff

• attendance at conferences focused on new interpretive approaches and best practices

Public programing supported by PIP may take many forms, such as exhibitions, walking tours, or public discussions. NEH encourages collaboration with community members as you develop and implement interpretive projects. We particularly invite projects that foster new community partnerships or co-curation – such as training community members to conduct research or oral histories – that contribute to project development. NEH also welcomes approaches to creatively engage your community and extend audience reach, such as bringing public interpretation to spaces outside your organization (e.g., parks, local government buildings, and public transportation). Peer reviewers will evaluate proposed engagement based on its potential to provide opportunities for critical thinking and deep analysis of humanities themes and takeaway ideas.

Allowable activities include:

• consultation with scholars and interpretive consultants to develop new narrative frameworks for your collections or site

• professional development to enhance staff and volunteer skills to present and plan public programing, including attendance at professional conferences or the creation and implementation of interpreter training specifically for your organization

• front-end and formative evaluation

• long-term strategic exhibition or interpretive planning

• visits to other organizations to observe interpretive best practices

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• planning and/or delivery of interpretive public programs

• co-curation projects that engage community members in doing the work of the humanities (e.g., primary research, oral histories, and composing interpretive content), resulting in a publicly available interpretive project, such as an exhibition or website

• development or implementation of programming to amplify the presentation of a traveling exhibition hosted at your institution (exhibition fees and shipping are not allowable costs in this program)

Whether focused on developing institutional capacity or public-facing programs, your proposed project should advance your interpretive goals and skills; consequently, you must budget the costs for the project director to attend one project directors’ meeting in Washington, DC, to facilitate networking and information sharing.

Sample projects PIP might fund projects such as:

• A tribal museum planning to update its permanent exhibitions invites interpretive specialists, historians, and elder knowledge bearers to evaluate existing programs and exhibitions. The consultants work with staff to conduct a thorough collection review and lead a workshop to think creatively about how to draw out compelling stories to engage younger visitors. A report of their findings outlines possible new narratives for interpretive programing and a timeline to create an interpretive plan.

• A local art center partners with area high schools to co-curate an exhibition about how artists, historically drawn to the town to capture its mountainous landscape, interpreted the land and community over time. Working alongside staff, local artists, art historians, and environmental historians, students help select the artwork for display, write interpretive labels, and join in a facilitated dialogue on cultural heritage as it relates to local, regional, and national identity. In addition to an exhibition in the art center, panels printed with select featured artworks and the accompanying interpretive text are displayed in downtown storefront windows.

• The staff of a rural historic house and farm, dating to the mid-eighteenth century, invites historians, an archivist, and an interpretive planner to consider new interpretation of several long-ignored structures on the grounds. They research site history, consult recent scholarship, and visit similar historic sites featuring updated interpretive approaches.

Volunteer docents participate in a seminar on new methods for interpreting historic sites conducted by a professional museum association. The outcome of the project is a preliminary draft for new interpretive programs identifying approaches to be tested and including a list of resources supporting new interpretive themes.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the criteria NEH will use to evaluate applications under this notice.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022

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Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

American Tapestry: Weaving Together Past, Present, and Future American Tapestry: Weaving Together Past, Present, and Future is a wide-ranging special initiative at NEH that leverages the humanities to tackle some of the most pressing challenges of our time: strengthening our democracy, advancing equity for all, and addressing our changing climate. The initiative encourages humanities projects that elevate the role of civics in schools and public programs, advance knowledge of the country’s history and political institutions, and examine threats to its democratic principles. The initiative also encourages projects that explore the untold stories of historically underrepresented groups and build capacity at cultural and educational institutions to benefit underserved communities. Finally, the initiative welcomes projects that promote research into the historical roots and cultural effects of climate change and support the cultural and educational sectors in building climate resilience. By supporting humanities projects that align with these three themes—strengthening our democracy, advancing equity for all, and addressing our changing climate—the American Tapestry initiative seeks to tell our country’s history in all its complexity and diversity.

NEH also encourages projects that include Native American organizations and communities as applicants and project partners. NEH will give all applications equal consideration in accordance with the program’s review criteria.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $25,000. This includes the sum of direct and indirect costs.

NEH will award successful applicants outright funds, which are not contingent on additional funding from other sources.

NEH anticipates awarding approximately $1,250,000 among an estimated 50 recipients.

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NEH will not determine the amount available until Congress makes appropriations for FY 2024.

NEH will issue awards subject to the availability of appropriated funds. NEH is publishing this notice as a contingency action to ensure that NEH can process applications and issue awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance up to two years with a start date between March 1, 2024, and May 1, 2024.

The period of performance is the span of time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of a month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, you must be established in the United States or its jurisdictions as one of the following organization types:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

2. Cost Sharing NEH does not require cost sharing in this program.

Cost sharing or matching is the portion of the project costs you pay for with non-NEH funds.

Peer reviewers will not consider cost sharing in their evaluation of applications.

You may contribute voluntary cost share to your project if the total costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of

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While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice. An individual may serve as project director for multiple proposed projects under this notice. If an individual will serve as project director on multiple applications, you should explain in the narratives how the project director would allocate their time between the awards.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of this competition.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications with overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not make awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at publicpgms@neh.gov.

Except for the rare cases covered by its late submission policy, NEH must receive your application by the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not review applications that exceed page limits or violate formatting instructions. See the Application Components Table.

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D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20230614-TA. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process to submit your application. See D3. Unique Entity Identifier and System for Award Management.

Contact publicpgms@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing, you can contact NEH using telecommunications relay at 7-1-1.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Take note of the page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or violate formatting instructions.

NEH encourages, but does not require, you to format your other application components consistent with the following formatting guidelines, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

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In addition, you are encouraged to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (citations are included in page counts)

Application Component Table Application Component File Name Designation Page limits Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget Required Attachments Form Required Attachments 1: Narrative narrative.pdf Required 5 (mandatory) 2: Organizational profile profile.pdf Required 2 (mandatory) 3: Work plan workplan.pdf Required 4: Biographies of key personnel, scholars and consultants bios.pdf Required One paragraph per person (recommended)

5: Subrecipient budget(s) subrecipient.pdf Conditionally required

6: Federal negotiated indirect cost rate agreement agreement.pdf Conditionally

7: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally

Narrative Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to five single-spaced pages. Do not include an executive summary, cover page, or a table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the page limit.

Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

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Summary (aligns with all review criteria) (recommended length: half a page) Summarize the primary goals for this project, its significance, and major activities. Highlight the key questions or challenges that are driving your interest in this funding opportunity. State the internal and/or outward facing changes you hope to achieve through this project.

Audience: (aligns with review criteria Audience and institutional impacts and Institutional suitability) (recommended length one page)

• Describe your institution’s relationship with your current audiences and broader community, including any underserved communities, if relevant.

• Discuss how you currently engage audiences in interpretation of humanities ideas. If your organization does not currently offer public interpretation, explain why it is important to add humanities-based public programs for your audiences.

• Explain how the proposed project(s) would advance your audience impact.

• If you propose to target a particular audience, such as senior citizens or residents of a specific neighborhood, explain why you have identified this community and why this project would appeal to them.

Activities and outcomes: (aligns with review criteria Audience and institutional impacts, Relationship to the humanities, and Project feasibility) (recommended length two pages)

• Summarize your proposed activities, explaining how they strengthen public interpretations of the humanities at your institution.

• If applicable, discuss the need within the community that this project would address.

• If you are proposing internally focused activities to expand your interpretive programming (such as undertaking an assessment of interpretive directions, conducting front-end evaluation, or professional training), describe the organizational challenges the proposed activities would address.

• If you are proposing implementation of an interpretive program, describe the format and intended content of the proposed final public program.

• Detail the expected outcomes of the project.

Relationship to the Humanities (aligns with review criteria Audience and institutional impacts and Relationship to the humanities) (recommended length two pages)

• Describe the role that humanities content, programs, and activities play at your institution. Summarize the scope of your humanities-related collections and/or resources, and briefly describe your existing public-facing projects and/or recent exhibition history if applicable. If your institution is new to humanities-related work, describe how you envision the proposed humanities project relating to its mission.

• Discuss how this project would employ humanities scholarship and key humanities resources, such as archival and artifact collections, literature, or works of art.

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Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Summary Audience and institutional impacts, Relationship to the humanities, Project feasibility, Personnel, Institutional suitability, Overall evaluation

Audience Audience and institutional impacts, Institutional suitability

Activities and Outcomes Audience and institutional impacts, Relationship to the humanities, Project feasibility

Relationship to the Humanities Audience and institutional impacts, Relationship to the humanities

Research and Related Budget You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification.

Complete a single detailed budget for the entire period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget does not necessarily mean that an expense is allowable. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you will provide voluntary cost share, do not include it on the Research and Related Budget form. You may describe it in your budget justification.

All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance.

All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should only include your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person.

Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge those same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should be the same as the information you provide on your SF-424 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F

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Application for Federal Assistance - Short Organizational. You may need to complete the SF-424 prior to completing your Research and Related Budget. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may also use both columns if your institutional policy requires accounting for academic and summer months separately. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget. Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds you are requesting for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students If applicable, include charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages. You must report such costs in accordance with 2 CFR § 200.466(b), and must treat them as direct or indirect costs in accordance with the actual work performed. You may charge tuition remission on an average rate basis.

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Secretarial/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if the following conditions are met:

• The administrative or clerical services are integral to a project or activity.

• The individuals involved can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not recover the costs as indirect costs.

If you include administrative or clerical salaries in your budget as direct costs, document how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is defined as nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing (equipment rental/user fees should be included in F. Other Direct Costs). You may charge depreciation in compliance with 2 CFR § 200.436.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. If your application is selected for funding, you must include the requirements of this section in all subawards, contracts, and purchase orders for work or products.

List each item of equipment you plan to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds you are requesting for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

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D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Provide a detailed breakdown of costs for each trip in your budget justification. If you make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

Include funds for the project director(s) to attend a two-day meeting in Washington, D.C., in September 2024. If this meeting does not occur or moves to a virtual meeting, NEH may allow you to rebudget these funds for other allowable activities.

You may not use NEH funds to attend regularly occurring professional meetings unless the purpose of attending is to advance interpretive skills as outlined in the proposal or disseminate project-related findings.

Include travel costs for participants in E3 and travel costs for consultants in F3.

The form will calculate total travel costs.

E. Participant/Trainee Support Costs Participants are the beneficiaries, not the providers, of a service or training opportunity (such as a workshop, conference, seminar, or symposium) funded by a federal award.

2 CFR § 200.1 defines participant support costs as direct costs for expenses such as stipends, travel allowances, subsistence allowances, and registration fees paid to or on behalf of participants (but not employees) in connection with conferences or training projects. If you claim indirect costs, exclude participant support costs from the MTDC base.

2 CFR § 200.432 defines a conference as a meeting, retreat, seminar, symposium, workshop, or event, the primary purpose of which is the dissemination of technical information beyond the non-federal entity, and which is necessary and reasonable for successful performance under the federal award.

Include supporting information in your budget justification. If you or your participants make nonrefundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

The form will calculate total participant support costs.

1. Tuition/Fees/Health Insurance Leave this field blank.

2. Stipends Enter the total funds you are requesting for participant stipends.

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3. Travel Enter the total funds you are requesting for participant travel. In your budget justification, name the travelers (if known) and itemize their travel expenses (e.g., roundtrip airfare, mileage, public transportation fares, parking fees, etc.).

4. Subsistence Enter the total funds you are requesting for participant subsistence. Subsistence expenses include lodging and service charges; meals, including taxes and tips; and incidental expenses (e.g., fees and tips).

5. Other Describe other participant support costs (e.g., local ground transportation to venues, admission fees, bottled water, etc.) and enter the total funds you are requesting. You may provide additional information in your budget justification.

Number of Participants/Trainees Enter the total number of participants. This field cannot exceed 999.

F. Other Direct Costs The form will calculate total other direct costs.

1. Materials and Supplies Enter the total funds you are requesting for materials and supplies that cost less than $5,000 per item, regardless of its useful life, unless your organization has established a different capitalization level. See 2 CFR §§ 200.314 and .453.

2. Publication Costs Enter the total funds you are requesting for publication costs, including the costs of documenting, preparing, publishing, or otherwise making available to others the findings and products of the work conducted under the award. Include supporting information in your budget justification.

3. Consultant Services Enter the total funds you are requesting for consultant services. If your project includes an external advisory committee, include associated costs here.

Consultant fees must comply with 2 CFR § 200.459.

4. Automated Data Processing (ADP)/Computer Services Enter the total funds you are requesting for ADP/computer services, including computer-based retrieval of scientific, technical, and education information. Include personal computers and accessories under Materials and Supplies.

If a third party will provide these services, include them in Subawards/Consortium/Contractual Costs.

5. Subawards/Consortium/Contractual Costs Enter the total funds you are requesting (both direct and indirect costs) for activities third parties will perform.

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Per 2 CFR §§ 200.1 and .331(a), a subaward is an award you issue to a subrecipient to carry out part of your federal award. Subawards do not include payments to contractors (as defined in 2 CFR §§ 200.1 and .331(b)) or payments to individuals who are beneficiaries of federal programs.

You may provide a subaward through any form of legal agreement, including an agreement you consider a contract. The substance of your relationship with a third party is more important than the form of the agreement when determining if the third party functions as a subrecipient or contractor. See 2 CFR § 200.331(c).

NEH may request additional information to assess if proposed costs are reasonable and allowable. See 2 CFR §§ 200.331 and .332.

If your budget includes subawards, you must submit a separate Research and Related budget and budget justification for each. See Attachment 5: Subrecipient Budget(s).

If a subrecipient claims indirect costs, include its federally negotiated indirect cost rate agreement in Attachment 6: Federally negotiated indirect cost rate agreement. You do not have to include an agreement for any subrecipient that requests the 10% de minimis rate.

See F2. Administrative and National Policy Requirements for additional information on monitoring subrecipients’ performance. Learn more about managing subawards.

6. Equipment or Facility Rental/User Fees Enter the total funds you are requesting for rental fees for equipment and facilities (sometimes referred to as user fees).

If you will use your own equipment and facilities, you may charge depreciation in compliance with 2 CFR § 200.436. Alternatively, if you will use equipment you purchased with federal funds under another award, you may charge user fees consistent with 2 CFR § 200.313(c)(2). You may not charge both depreciation and user fees.

If you will host a conference, you may rent facilities per 2 CFR § 200.432. If you are renting facilities under a “less-than-arm's-length” lease, you must comply with 2 CFR § 200.465(c).

Federally funded meetings and conferences must take place in properties that comply with the Hotel and Motel Fire Safety Act of 1990 (Pub. L. 101-391). Consult the U.S. Fire Administration’s National Master List for fire code compliant hotels.

7. Alterations and Renovations Leave this line blank. Per 2 CFR § 200.462, costs you incur for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs.

8-10. Other List items you have not included in other previous categories or in the indirect cost pool. “Other” project-specific costs may include fees for promotion, acquisition, rights, evaluation and assessment, and accessibility accommodations (e.g., audio description, sign-language interpretation, closed or open captioning, large-print brochures/labeling). “Miscellaneous” and “contingency” are not acceptable budget categories.

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