Public_Health_Prevention_Activities:_Communicable_Disease_and_Substance_Use_Prevention_Services.pdf

DEPARTMENT OF GENERAL SERVICES

Central Services Division

REQUEST FOR QUALIFICATION (RFQ)

948-0901-26

For

PUBLIC HEALTH PREVENTION ACTIVITIES:

COMMUNICABLE DISEASE AND SUBSTANCE USE

PREVENTION SERVICES

RELEASE DATE: August 29, 2025

RESPONSE DUE: October 13, 2025, 5:00 pm

SUBMIT PROPOSAL TO: RFQ COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Umiika Wright

Phone: (707) 784-3236 uwright@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the

County. This application may be downloaded from the Solano County website at www.solanocounty.com . Include the application with your proposal. The County will post any changes and information relating to this RFQ digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this RFQ.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

MEGAN M. GREVE

Director

MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com

(707) 784-7900

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.com https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/ mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

Solano County

REQUEST FOR QUALIFICATION

Public Health Prevention Activities: Communicable Disease and Substance

Use Prevention Services

TABLE OF CONTENTS

1. Introduction

2. Project Scope

3. Prerequisites

4. Contract Duration and Funding Availability

5. Evaluation of Proposals

6. Award Notice and Acceptance Period

7. Protest and Appeal

8. Terms and Conditions

9. Sample Budget Narrative

10. Electronic Proposal Submittal

Attachments:

A - Special Terms and Conditions

B - Exhibit C - General Terms 6_12_18

Request For Qualification #948-0901-26 Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

1. Introduction

The purpose of this Request for Qualifications ("RFQ") is to define the County of Solano's minimum requirements, solicit responses, and gain adequate information by which the County of Solano may evaluate the services offered by respondent(s) that fall within the Scope of Service/Project as further described in this

RFQ.

1.1. Summary

The purpose of this Request for Qualifications for Public Health Services is to establish a list of qualified community-based organizations (CBOs), individuals, other government agencies, non-profits, stakeholders, faith-based organizations, and other qualified providers with interest and experience in the prevention of communicable diseases and substance use.

Solano County Health and Social Services, Public Health Division, hereinafter referred to as the County or H&SS, seeks vendors with a public interest in one or both of the following:

A. Reducing the spread and impact of communicable diseases and sexually transmitted diseases (CD/STD), including Hepatitis C Virus (HCV), within Solano County.

B. Reducing rates of use of alcohol, cannabis, tobacco, fentanyl, and other controlled substances among youth and other communities with high rates of substance use and related health outcomes.

Solano County reserves the right to retain a “pool” of vendors on contract. Each vendor in the pool shall be determined through this RFQ process. As project needs arise or are identified by Solano County, vendors in the pool will be contacted and asked to provide services for each engagement. The County reserves the right to issue other solicitations for similar services during the term of the agreement.

Note: A community-based organization (CBO) is defined as a “private entity that is a nonprofit corporation [Internal Revenue Code Section 501(c)] operating at the local level.” Entities that are under the fiscal sponsorship of an IRS 501(c)(3) entity are also determined to be a CBO within this definition.

1.2. Background

The mission of Solano County Health & Social Services is to promote healthy, safe and stable lives. Proposed vendors are invited to present proposals for reducing the morbidity and spread of Title 17, California Code of Regulations §2500 diseases and substance use that reflect the strategic goals detailed in the Scope of Service(s)/Project and Solano Public Health’s strategic plan and value goals as detailed within.

Solano County is located in the northern region of California, halfway between San Francisco and Sacramento and is one of the nine San Francisco Bay Area counties. Solano has a total population of 447,218 residents (2023) and has seven incorporated cities including Fairfield (the County seat), Benicia, Vallejo, Vacaville, Suisun, Rio Vista, and Dixon. Solano’s diverse population consists of (2023) of 33.4% White, 30.1% Hispanic, 17.6% Asian, 14.2% African American, 7.6% two or more races, and 2.5% identified as other ethnicities. Solano’s residents include 21% under 18 years of age, 8% between 18 and 24 years of age, 28% between 25 and 44 years of age, 24% between 45 and 64 years of age and an increasing senior population 65 years and older consisting of 18% of county residents. While considered a medium-sized county that is uniquely situated between two metropolitan cities, Solano’s farming communities and suburban communities distinguish it from the more urban Bay Area. This has added complex barriers and challenges that a multifaceted geography and community composition can generate.

Communicable Disease (especially Hepatitis C Virus) Hepatitis C is an infection caused by the hepatitis C virus and is a leading cause of liver disease and liver cancer in the United States. In California, African Americans, American Indians/Alaska Natives, and Whites are disproportionately affected by HCV when compared with the general population. Rates of newly reported chronic hepatitis C infections in California are highest in persons 50 years of age and older and have been increasing in recent years among young person's ages 18-39, including among people who can become pregnant. Nearly two-thirds of new hepatitis C infections are associated with sharing of injection drug use equipment and people who inject drugs

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

(PWID) are disproportionately affected by hepatitis C infection. People with HIV are at higher risk for accelerated development of liver disease due to comorbid hepatitis C infection.

In July 2019, the California State legislature allocated $5 million in state General Funds to LHJs for hepatitis C activities. California Health and Safety Code (H&SC) Section 122440, which outlines how these state General Funds must be used, requires that 50 percent of the funds be allocated to CBOs “provided that there are CBOs in the jurisdiction that are able to provide these activities and demonstrate expertise, history, and credibility working successfully in engaging the most vulnerable and underserved individuals living with, or at high risk for, HCV infection.”

The information submitted by applicants in response to this RFQ will be used to assess whether applicant CBOs “are able to provide these activities and demonstrate expertise, history, and credibility working successfully in engaging the most vulnerable and underserved individuals living with, or at high risk for, HCV infection.”

Substance Use Prevention Solano County experiences multiple social and health consequences because of alcohol, tobacco and other drug use among youth and adult populations. Various factors in the environment contribute to substance use among youth, including community norms favorable toward use as well as access and availability. At the same time, protective factors fostered through parents and other trusted adults, local coalitions, community-based organizations, schools and social service providers help to mitigate the impact of substances among youth and the general community.

The County Substance Abuse Prevention Program’s mission is to reduce community and individual problems related to alcohol abuse, tobacco use, and other drug abuse including fentanyl/opioids, especially in youth. This RFQ focuses on environmental, and systems change, youth development, education and community mobilization strategies to accomplish the Solano Substance Abuse Prevention Program’s mission.

1.3. Contact Information

Umiika Wright Senior Buyer 675 Texas Street Ste 2500 Fairfield, CA 94533 Email: uwright@solanocounty.gov Phone: (707) 784-3236

Department:

Health and Social Services

1.4. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

To receive electronic notifications regarding this opportunity with the County, click the follow button while viewing this solicitation on the County's bidding website.

RFQ Issued August 29, 2025

Question Submission Deadline September 22, 2025, 5:00pm

County's Responses to Questions September 29, 2025 mailto:uwright@solanocounty.gov tel:(707)784-3236

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

Proposal Submission Deadline October 13, 2025, 5:00pm

Vendor Interviews During the week of 11/10/2025 by Direct

Invitation

Contractor Selection Date November 21, 2025

Desired Contract Start Date January 1, 2026

2. Project Scope

2.1. Scope of Work:

The County is seeking qualified vendors to support public health efforts aimed at reducing the morbidity and transmission of reportable communicable diseases as defined in Title 17, California Code of Regulations §2500, and preventing substance use within the community.

Respondents are invited to submit proposals that include, but are not limited to, the following service areas:

A. Increasing community awareness and education related to disease prevention and substance use.

B. Expanding access to testing, treatment, and preventive care services.

C. Promoting and supporting safe, evidence-based practices to reduce disease spread and substance use.

D. Enhancing public understanding of risk factors and protective behaviors.

All proposals must include the following:

A. A clear description of proposed activities and associated estimated costs.

B. A rationale demonstrating how these activities will lead to measurable progress on strategic goals, including improved access to services, increased public awareness, and reduced disease morbidity and spread.

1. This can be shown through a formal logic model, citations from peer-reviewed literature, or a detailed narrative explanation.

C. A description of the target population(s) and how the services will be tailored to meet their specific needs.

D. Identification of the specific disease(s), related health conditions, or substance use challenges to be addressed; and

E. A summary of the resources, materials, and partnerships required to implement the proposed services effectively.

Proposals will be evaluated based on clarity, alignment with strategic public health objectives, feasibility, and demonstrated capacity to deliver measurable results.

2.2. Goals - Sexually Transmitted Infections (STI), Hepatitis C Virus (HCV), and Other Reportable

Conditions:

https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/ReportableDiseases.pdf

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

Prospective vendors may address one or more of the following goals. Proposals should align with the County’s strategic objectives to reduce communicable disease transmission and prevent substance use disorders through education, access, and service delivery.

A. Goals: Sexually Transmitted Infections (STI), Hepatitis C Virus (HCV), and Other Reportable

Conditions

1. Reduce the incidence and prevalence of communicable and reportable diseases in Solano County.

2. Increase the proportion of high-risk individuals who receive:

a. Education and counseling on safer sex practices.

b. Access to barrier methods (e.g., condoms).

c. HCV antibody (anti-HCV) screening.

d. HCV RNA testing following a reactive screening result.

e. Treatment for latent tuberculosis infection (LTBI).

f. Navigation and linkage to HCV-related care.

g. Coordinated care and connection to HCV treatment services.

h. Referrals to appropriate preventive services for those at ongoing risk.

3. Expand local capacity to deliver sustainable communicable disease prevention, testing, and treatment services.

4. Strengthen and develop community partnerships to improve access to prevention, screening, diagnosis, care coordination, and treatment for individuals affected by reportable conditions.

2.3. Goals - Substance Use Prevention:

A. Increase public awareness and understanding of substance use disorders and their impacts.

B. Promote emotional health and wellness as a protective factor against substance use.

C. Prevent substance-related illness and harm through education, outreach, and early intervention strategies.

2.4. Focus areas:

The area(s) of focus are:

A. Communicable Disease - Hepatitis C, Syphilis, HIV, and other communicable diseases

B. Substance Use Prevention - Cannabis, Alcohol, Fentanyl, and other illicit substance use prevention

2.5. Communicable Disease Activities:

The desired communicable disease activities are:

A. Surveillance and Case Follow Up

B. Testing, Navigation, Linkages-to-Care, Care Coordination, and Treatment

2.6. Education and Outreach:

A. Youth Engagement

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

1. Collaborate with middle school-age and high school-age Solano County youth to produce substance use prevention education campaigns and other messaging

B. Mass Media Campaigns

1. Conduct focus groups and collect data partnering with populations of interest for effective targeting of media

2. Content exploration and creation

3. Wide array of ad placements appropriate to populations of interest (e.g. youth, Construction/labor industry, 30-39 year olds, etc).

a. Data analysis of campaign metrics.

C. First Responder Education

1. Educate first responders regarding appropriate practices, background knowledge, stigma reduction, and precautions when dealing with fentanyl or other drugs.

2. Provide wellness and support services for first responders who experience secondary trauma associated with opioid-related emergency events.

2.7. Community Coalition and Capacity Building:

A. Collaborate with middle school-age and high school-age Solano County youth to:

1. Produce substance use prevention education campaigns and messaging; disseminate campaign messages to Solano County schools.

2. Produce substance use prevention presentations for youth and present in classrooms.

3. Produce substance use prevention presentations for parents and present to parents.

4. Produce substance use prevention presentations for school staff and present to school staff.

B. Promotion of Youth Resiliency. Collaborate with Solano County youth and schools to host youth resiliency summit(s), trainings, workshops, mentorship opportunities.

C. Coordinate and maintain a local (city-level) community coalition of adults, youth, and/or local partner organizations to address substance use in the County at multiple levels such as policy and community.

Cannabis, Alcohol, Fentanyl, and other illicit substance use prevention Youth Engagement.

2.8. General Program Evaluation:

A. Collect and safeguard protected health information (PHI)

B. Provide data collection reports to include, but not limited to the following:

1. Number of people reached, educated, screened, linked-to-care.

2. Number of people tested and the outcome of testing.

3. Overall outcome status.

4. Number of referrals

5. Result of referrals

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

C. Time-trend analysis of publicly available data such as: substance use trends, CalSCHLS (formerly CHKS) data, communicable disease rates.

D. Complete relevant portion of other, required program evaluation surveys, data collections, and reports.

E. Reflections and recommendations based on data and performance.

2.9. Service Location/Hours:

The services shall be performed at applicable facilities, inside and outside of community locations, and other venues within Solano County.

The services shall be primarily provided Monday through Friday, from 9:00 a.m. to 6:00 p.m. and include evenings, weekends, and holidays on as needed basis.

3. Prerequisites

Years of Experience

• Vendors must have one (1) consecutive year of experience within the last five (5) years providing communicable disease prevention, substance use prevention, or other prevention-focused services equivalent or similar to the service category(ies) identified in the Scope of Work, for which they are attempting to qualify.

4. Contract Duration and Funding Availability

The County intends to award multiple annual contracts to qualified community-based organizations that provide evidence-based or evidence-informed plans. The anticipated start date is January 1, 2026.

For communicable disease services (especially STI and HCV), funding is estimated to total up to $400,000 annually.

For substance use prevention services, funding is estimated to total up to $500,000 annually.

Contracts issued under this RFQ will initially be for a one-year term, with the option to renew for up to four (4) additional 12-month terms without a new competitive bid process. Renewal will be contingent upon satisfactory performance, availability of funding, and alignment with County prevention priorities, for a total potential contract term of up to five (5) years at the sole discretion of the County. Written notice of intent to renew will be provided to Contractors no less than sixty (60) days before contract expiration.

Funding for the contracts awarded through this RFQ is contingent on annual receipt of California General

Fund, Substance Use Block Grant (SUBG), Opioid Settlement, and/or other state, federal, or local funding to the County of Solano. Funding levels are subject to change based on budget availability, Board of Supervisors approval, and changes to local, state, or federal priorities. In the event of a reduction or elimination of funding, the County reserves the right to modify or terminate the contract(s) without penalty.

5. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all responses. The CEC will be composed of County staff and other parties that may have relevant expertise or experience.

The CEC will score and recommend responses in accordance with the evaluation criteria set forth below. Evaluation of the responses shall be within the sole judgment and discretion of the CEC.

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

If desired by the County, the top-rated firms scoring highest on the first round of evaluations will be invited for an interview and further rated. The County reserves the right to determine the number of responders to be interviewed. The same evaluation criteria used for the response evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The respondent(s) shall bear all costs incurred to attend.

The County will select the response that presents the best value and is most advantageous to the

County and the public. Accordingly, the County may not necessarily award the respondent with the lowest price response if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple respondent(s).

The evaluation criteria and their respective weights are as follows

No. Evaluation Criteria Scoring Method Weight (Points)

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

1. General Qualifications and Experience

A. Organization has a documented history of similar or equivalent service delivery to high-risk populations.

1. Vendors must have one consecutive year of experience within the last five years providing communicable disease prevention, substance use prevention or other prevention-focused services equivalent or similar to the service category(ies) identified in Scope of

Work, for which they are attempting to qualify.

B. Key personnel on the project have the relevant education/training, qualifications and experience to carry out the activities.

C. Nonprofit Status

Points Based 20 (20% of Total)

2. Scope of Work/Program Description

A. Clear description of services that will be offered and realistic timeline.

B. Scope of Work, activities align with RFQ’s goals.

Points Based 20 (20% of Total)

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

3. Budget and Budget Narrative

The financial feasibility and sustainability of the proposed program.

Points Based 20 (20% of Total)

4. Implementation Plan/Key Deliverables

A. Performance Metrics alignment with RFQ’s goals.

B. Resources needed to carry out the project are adequately described and clearly connected to the activities in the program description.

C. A clear plan for tracking outcomes and ensuring the program meets its goals, including the successful completion of contract deliverables and the timely collection and reporting of service delivery and outcomes.

Points Based 20 (20% of Total)

5. Interview/Presentation/Demonstration

A. The oral interview on the proposal shall not exceed 60 minutes.

B. The oral interview may include responding to standard and specific questions from the CSC regarding the Proposer (s) proposal. The scoring may be revised based on the oral interview.

Points Based 20 (20% of Total)

6. Award Notice and Acceptance Period

After the evaluation of responses and final consideration of all pertinent information available, the County will either reject all responses or issue a written notice of intent to award the contract to all respondent(s) submitting a timely response. The notice shall identify the apparent best evaluated respondent. The notice shall not create rights, interests, or claims of entitlement in the apparent best evaluated respondent(s).

The apparent best evaluated respondent(s) should be prepared to enter into a contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFQ.

Notwithstanding, the County reserves the right to add terms and conditions, deemed to be in the best interest of the County, during final contract negotiations.

If a respondent(s) fails to sign and return the contract drawn pursuant to this RFQ and final contract negotiations within 14 days of its delivery to the respondent(s), the County may cancel the award and award the contract to the next best evaluated respondent(s).

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

7. Protest and Appeal

Any actual respondent(s) who wishes to protest the notice of intent to award a Contract may submit a protest.

The protest must be submitted in writing to the Director of the General Services Department within 7 calendar days after such respondent(s) knows or should have known of the facts giving rise to the protest, but in no event later than 7 calendar days after the date of the notice of intent to award the Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of the General Services Department will issue a written decision within 10 working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. respondent(s) shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

8. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual, found at http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595, is fully incorporated into and made a part of this RFQ by this reference and governs this RFQ.

B. RFQ Amendment, Cancellation and Right of Rejection.

1. The County reserves the unilateral right to amend this RFQ in writing at any time by posting the amendment on the County’s website. Proposers are responsible to view the website periodically for any amendments to the RFQ. Proposers shall respond to the final written RFQ and any exhibits, attachments, and amendments. The County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFQ.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFQ requirements or excuse the applicant from full compliance with the RFQ. Notwithstanding any minor variance, the County may hold any proposal to strict compliance with the RFQ.

C. Confidentiality. The County will retain a master copy of each response to this RFQ, which responses will become a public record after the award of a contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section 7920.000 et seq.

Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the proposer of the request and delay access to the material until 7 working days after notification to the proposer. Within that time delay, it will be the proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

9. Sample Budget Narrative

(Note: The Budget narrative is the justification of “how” and/or “why” a line item helps to meet the program deliverables. The categories will change based on the proposed budget)

A. Personnel https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

1. Salary – Total: $55,396.00

Program Director currently oversees the program and will spend 100% of their time hiring, supervising and training staff. This individual’s annual salary is $26,596.00 and will be covered for the 12 months of the contract.

Program Coordinator will spend 100% of their time providing direct service to the participants

(describe services). This individual’s annual salary is and will be covered for the 12 months of the contract totaling $22,000.00.

Program Assistant is a part-time assistant which will provide (describe services). This individual’s annual salary is $10.00 per hour for 20 hours a week for 34 weeks of the contract year totaling

$6,800.00.

2. Fringes Benefits – Total: $18,629.00

FICA will be paid for all salaries: $55,396.00 x .0765 = $4237.79

Unemployment cost is $31,722.00 x 3 x .03 = $2,855.00

Retirement for full-time employees: $48,596.00 x .06 = $2,916.00

Health Insurance cost for full-time employees is the following:

Director: $357 x 12 months = $4,284.00

Coordinator: $365 x 12 months = $4,380.00

B. Operating Expenses

1. Travel – Total: $1,689.00

The staff is expected to travel around the county/State to visit sites, attend meetings and trainings/conferences, meet with county partners, visit families etc. The agency reimbursable rate is

0.445 and not the Federal rate of 0.585.

Program Director 300 miles x 0.445 = $134; Daily Subsistence $91.75 x 5 days = $458.75; Total

$593.00

Program Coordinator 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days = $458.75; Total

$548.00

Program Assistant 200 miles x 0.445 = $89; Daily subsistence $91.75 x 5 days = $458.75; Total

$548.00

2. Equipment Purchases – Total: $1,200.00

One computer package including printer, scanner, and Word Programs will be purchased. The computer will be based in the administrative office and will be used to develop and maintain client databases in addition to performing administrative work connected to this program.

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

3. Transportation-Recipient Total $5,280.00

Due to the lack of transportation services in the county, transportation is provided for families and children to participate in activities.

Gas: $100.00 a month x 12 months = $1200.00

Insurance: Automobile Liability per year for $1380.00

Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed $300.00

Van Rental for use of County Transportation Vans ($200.00 a month x 12 months) = $2,400.00

4. Medical Supplies and Expense – Total $100.00

4 First-aid kits will be purchased in case of a medical emergency. 4 x $25.00 = $100.00

5. Facility Expenses – Total $7,133.00

Monthly rent and utilities cost is necessary for the site location to provide the services and activities.

The cost is pro-rated at 50% for Rent and Utilities because the Department of Education contract covers the other 50% of the cost.

Rent: $600.00 a month (pro-rated 50% of usage) $300.00 x 12 months = $3600.00

Utilities: $300.00 a month (pro-rated 50% of usage) $150.00 x 12 months = $1800.00

Repair/Maintenance: $50 a month x 12 months = $600.00

Janitorial Supplies: $30 a month x 12 months = $360.00

Liability/Property Insurance: $1546.00 per year (pro-rated 50%) = $773.00

6. Other – Total $11,151.00

Meeting Supplies: to provide supplies for administrative meetings, workshops, etc. $75.00 x 12 months = $900.00.

Employee Training: to provide supplies for professional development and orientation for staff.

$41.67 x 12 months = $500.00.

Dues and Subscriptions: to maintain memberships to organizations $10.00 x 12 months =

$1200.00.

Flex Funds: to provide financial support to participants, pay bills, and provide clothing, etc. $91.66 per month x 12 months = $1100.00.

Office Supplies: including binders, file folders, printer paper, toner, staples, etc. $100.00 per month x 12 months = $1200.00

Phone and Internet Service: This service is needed to stay connected to funding sources, parents, community collaborators and staff $125.00 per month x 12 months = $1500.00

Postage: Includes mailing, postage of flyers, program announcements, fiscal reports, etc. $100.00 x 12 months = $1200.00.

Printing: to include flyers, registration forms, handouts, workshop information, binding etc. $41.67 x

12 months = $500.00.

Advertising: to include hiring notices, meetings, special events $50.00 x 12 months = $600.00.

Sub-Contracting for Lawn and Parking Lot: to maintain the appearance and safety of the outside area of the organization $83.33 x 12 = $1,000.00.

Curricula Cost: (Name Curricula and population it will serve): $1200.00.

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

Snacks: provided for meetings, participants, etc. $70.92 x 12 months = $851.00.

7. Indirect Costs – Total $0

Please provide a percentage based on the agency’s cost allocation plan unless the agency is using the Direct Allocation Method.

Total: $100,000

10. Electronic Proposal Submittal

10.1. Response Requirements *

The response (excluding the cover letter, resumes, sample forms or writing samples) shall not exceed a total of

25 single-sided, 8.5” x 11”, numbered pages.

*Response required

10.2. Federal Tax ID Number*

Enter your Federal Tax ID Number

*Response required

10.3. Cover Letter*

The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the services outlined in this RFQ. The letter must state that the proposal is valid for a period of 90 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the responder to negotiate a contract with the County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500 Fairfield, CA 94533 Attention: Umiika Wright, Senior Buyer

*Response required

10.4. Approach and Management Plan*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

10.5. Key Team Member Qualifications and Experience*

Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project.

Emphasize the specific qualifications and experience from projects similar to this project for the key team

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

Please download the below documents, complete, and upload.

Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

10.6. Agency References:*

Please download the below document, complete, and upload.

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years. These references should be from different entities and not from

Solano County.

• Agency_Reference_Form_-_RFQ...

*Response required

10.7. Staffing Plan*

Proposer shall provide a staffing plan (by month) and an estimate of the total hours (detailed by position) required for preparation of the program tasks as outlined. Discuss the workload, both current and anticipated, for all key team members (if applicable), and their capacity to perform the requested services for the project, according to your proposed schedule. Discuss the approach for completing the requested services for this project within budget.

*Response required

10.8. Work Plan and Schedule*

Proposer shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than January 1, 2026 and all public meetings, draft and final documents fully completed by December 31, 2026.

*Response required

10.9. Cost Control*

Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

*Response required

10.10. Additional/Supplemental Information

Additional/supplemental information beyond what has been requested and required that the Proposer feels may be helpful is to be provided here.

10.11. Budget*

https://government-project.s3.us-west-2.amazonaws.com/51661/9e2c5c3a-5d87-43e6-8a5c-f3ba4e71784f_Key_Team_Member_Reference_Form_-RFQu_OG.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AUPV3JAA%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T180000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJIMEYCIQDs91FuwBVIgRpn2ObkGzQ0e6E%2B5%2FF5qrOGVoZIlldRvAIhAMtpOWPleHC0Z11f%2FEvJ5EKzPJOMXVaDnzI2%2BIe43cLiKowFCMP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx4Xg6EQbE8P15dx50q4AQ1aDhxpouxZSS6nH4YiMTvtlMB9naKHQqBY8xZyc18y91HrLI0fP2H8efaADU%2Bn90wDOyopDLjvgVjhnma0%2FBhg7Vx5j%2BDaoNO6puoylgYWqvZffBLVEbTCrK0XPR%2BrJFGHkJOXd5oU4WuJx6IqNx0MmvqtqArnqfsYASE1gbvbiBEeLeWxb4x045t7FFrsGjhfuFAjrklBCDMXKAHmpRFH1u0a1NsghjkTB6qJyk5BU9JtKeIVL7ClyFJGN2Ffb%2BBeI5qejB6r2z%2B%2B9pI2odb6GBG6zcjDJQPaxTlmvIekZrL0XGLRImVpRcY11PLxulgJW6P4tDtRXfUnhjEsE3BYrfIs6u8Z2OrKSnRxCjw6bd7XPhOnm4P8CpDnJbEDzTdHSN%2Bi%2FCuxKTgIBIwRZZXb2ZaALZqfUp%2F9e3XH3DeM%2FATbbrfte6NzuC4yRt7LUbuGHwoP0zyzAtZM7RHc8EpUD080DOBzBqlaGS%2BZnrfo5CTYs47p3zSt6cCs%2B6%2BMrN%2B3qr%2FtWi5zFYIaRIF9Qu0hpi%2FF8oPWB5ftosNnBxgBEhNHBYQG4tptKKzb24pxAvd4DFl%2F%2BUpXLBGxDamh2aFgoPJ1MQ1q6AAO7PDG1fyWxZRNB5b63DJCvcFepz2jDk7yGtaJhfUeYQtrQKP0tnkSMBUmtFzAG1nNdHtRl0QA6PdHXzWFmZVlQdiZC2cNN9qTnFzEM%2BwhPwFUUucujhR97CXEumKWvIYBmQKJHxOUNZt73RmMWCHCs3WUmcxhz1isTcsiWrHoXhGjoG0Tqtf6CqS%2BEpGUGtcGoJ5Gm5RwjDR1MfFBjqaAVbh53u1QeMw3WEnf3eSV3een63YrrZQnvhXoHeHCwvCvhwEFbp3ePe1B%2FBQbfpgJCyTYQVwi6HX9cvJZ0E0gctP5p0KCr1m2CLFKvhvxUFHIwb4ygNWO0tYP9ZMMiHoieBJASaBz1632FWOcYom8MNg9hGtAwDrgXau2maXmLu6pwiIIS0X9vu7p8W4fzXbpcU%2FAHQdZZpyXew%3D&X-Amz-Signature=f07b675c154fcace16947685429a59338cfd78e072aa8300c3b70e74ad3c74eb&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Key_Team_Member_Reference_Form_-RFQu_OG.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/51661/cf6c991a-1ea9-46fd-825d-a356b0a02f85_Agency_Reference_Form_-_RFQu_OG.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AUPV3JAA%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T180000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJIMEYCIQDs91FuwBVIgRpn2ObkGzQ0e6E%2B5%2FF5qrOGVoZIlldRvAIhAMtpOWPleHC0Z11f%2FEvJ5EKzPJOMXVaDnzI2%2BIe43cLiKowFCMP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx4Xg6EQbE8P15dx50q4AQ1aDhxpouxZSS6nH4YiMTvtlMB9naKHQqBY8xZyc18y91HrLI0fP2H8efaADU%2Bn90wDOyopDLjvgVjhnma0%2FBhg7Vx5j%2BDaoNO6puoylgYWqvZffBLVEbTCrK0XPR%2BrJFGHkJOXd5oU4WuJx6IqNx0MmvqtqArnqfsYASE1gbvbiBEeLeWxb4x045t7FFrsGjhfuFAjrklBCDMXKAHmpRFH1u0a1NsghjkTB6qJyk5BU9JtKeIVL7ClyFJGN2Ffb%2BBeI5qejB6r2z%2B%2B9pI2odb6GBG6zcjDJQPaxTlmvIekZrL0XGLRImVpRcY11PLxulgJW6P4tDtRXfUnhjEsE3BYrfIs6u8Z2OrKSnRxCjw6bd7XPhOnm4P8CpDnJbEDzTdHSN%2Bi%2FCuxKTgIBIwRZZXb2ZaALZqfUp%2F9e3XH3DeM%2FATbbrfte6NzuC4yRt7LUbuGHwoP0zyzAtZM7RHc8EpUD080DOBzBqlaGS%2BZnrfo5CTYs47p3zSt6cCs%2B6%2BMrN%2B3qr%2FtWi5zFYIaRIF9Qu0hpi%2FF8oPWB5ftosNnBxgBEhNHBYQG4tptKKzb24pxAvd4DFl%2F%2BUpXLBGxDamh2aFgoPJ1MQ1q6AAO7PDG1fyWxZRNB5b63DJCvcFepz2jDk7yGtaJhfUeYQtrQKP0tnkSMBUmtFzAG1nNdHtRl0QA6PdHXzWFmZVlQdiZC2cNN9qTnFzEM%2BwhPwFUUucujhR97CXEumKWvIYBmQKJHxOUNZt73RmMWCHCs3WUmcxhz1isTcsiWrHoXhGjoG0Tqtf6CqS%2BEpGUGtcGoJ5Gm5RwjDR1MfFBjqaAVbh53u1QeMw3WEnf3eSV3een63YrrZQnvhXoHeHCwvCvhwEFbp3ePe1B%2FBQbfpgJCyTYQVwi6HX9cvJZ0E0gctP5p0KCr1m2CLFKvhvxUFHIwb4ygNWO0tYP9ZMMiHoieBJASaBz1632FWOcYom8MNg9hGtAwDrgXau2maXmLu6pwiIIS0X9vu7p8W4fzXbpcU%2FAHQdZZpyXew%3D&X-Amz-Signature=9cbd108eef6c36116d902fc221187a1db827eab3bdfbcc62e3b558b3571330ba&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Agency_Reference_Form_-_RFQu_OG.pdf%22&x-id=GetObject

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

Proposer shall include a budget breakdown that accounts for the following: (a) the total dollar amount requested to complete the project, (b) any other resources, including in-kind, that will support the proposed project, (c) the number of anticipated hours and rate of the project manager and key team members per year. The estimated level of hours for other staff can be summarized in general categories.

*Response required

10.12. Detailed Budget*

The amount budgeted for this contract is estimated at a value not to exceed $400,000 (STI and HCV) and

$500,000 (Substance Use Prevention Services) annually Please download and complete the attached worksheet and upload here when complete. The proposed budget shall include the following:

A. A single agency line-item budget (see Sample Budget Narrative) for the entire contract broken down by fiscal year.

B. Budget narrative utilizing a format similar to that shown in the Sample Budget Narrative describing costs and detailing cost allocation methods utilized to prepare the budget.

C. A cost allocation plan that clearly differentiates between direct and indirect costs. Agency to ensure the same costs have been treated as indirect costs have not been claimed or budgeted as direct costs, and that similar types of costs in like circumstances have been accounted for consistently.

D. (If Applicable) A federally approved negotiated indirect cost rate. If Agency does not have such a negotiated indirect cost rate agreement, the Agency may claim an indirect cost rate of up to 10% of modified total direct costs, provided the Agency does not use the Direct Allocation Method for allocating indirect costs.

• Budget_Worksheet.pdf

*Response required

10.13. Detailed Documentation of Financial Resources*

The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

A. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.

B. In lieu of audited financial statements, the County may accept, on a case-by-case basis, o a current written bank reference, in the form of a standard business letter, indicating that the

Proposer’s business relationship with the financial institution is in positive standing; or o Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.

*Response required

10.14. County Contract*

https://government-project.s3.us-west-2.amazonaws.com/49299/bb9d5b1d-8924-45c6-9a33-189df3550e96_Budget_Worksheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4AUPV3JAA%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T180000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJIMEYCIQDs91FuwBVIgRpn2ObkGzQ0e6E%2B5%2FF5qrOGVoZIlldRvAIhAMtpOWPleHC0Z11f%2FEvJ5EKzPJOMXVaDnzI2%2BIe43cLiKowFCMP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgx4Xg6EQbE8P15dx50q4AQ1aDhxpouxZSS6nH4YiMTvtlMB9naKHQqBY8xZyc18y91HrLI0fP2H8efaADU%2Bn90wDOyopDLjvgVjhnma0%2FBhg7Vx5j%2BDaoNO6puoylgYWqvZffBLVEbTCrK0XPR%2BrJFGHkJOXd5oU4WuJx6IqNx0MmvqtqArnqfsYASE1gbvbiBEeLeWxb4x045t7FFrsGjhfuFAjrklBCDMXKAHmpRFH1u0a1NsghjkTB6qJyk5BU9JtKeIVL7ClyFJGN2Ffb%2BBeI5qejB6r2z%2B%2B9pI2odb6GBG6zcjDJQPaxTlmvIekZrL0XGLRImVpRcY11PLxulgJW6P4tDtRXfUnhjEsE3BYrfIs6u8Z2OrKSnRxCjw6bd7XPhOnm4P8CpDnJbEDzTdHSN%2Bi%2FCuxKTgIBIwRZZXb2ZaALZqfUp%2F9e3XH3DeM%2FATbbrfte6NzuC4yRt7LUbuGHwoP0zyzAtZM7RHc8EpUD080DOBzBqlaGS%2BZnrfo5CTYs47p3zSt6cCs%2B6%2BMrN%2B3qr%2FtWi5zFYIaRIF9Qu0hpi%2FF8oPWB5ftosNnBxgBEhNHBYQG4tptKKzb24pxAvd4DFl%2F%2BUpXLBGxDamh2aFgoPJ1MQ1q6AAO7PDG1fyWxZRNB5b63DJCvcFepz2jDk7yGtaJhfUeYQtrQKP0tnkSMBUmtFzAG1nNdHtRl0QA6PdHXzWFmZVlQdiZC2cNN9qTnFzEM%2BwhPwFUUucujhR97CXEumKWvIYBmQKJHxOUNZt73RmMWCHCs3WUmcxhz1isTcsiWrHoXhGjoG0Tqtf6CqS%2BEpGUGtcGoJ5Gm5RwjDR1MfFBjqaAVbh53u1QeMw3WEnf3eSV3een63YrrZQnvhXoHeHCwvCvhwEFbp3ePe1B%2FBQbfpgJCyTYQVwi6HX9cvJZ0E0gctP5p0KCr1m2CLFKvhvxUFHIwb4ygNWO0tYP9ZMMiHoieBJASaBz1632FWOcYom8MNg9hGtAwDrgXau2maXmLu6pwiIIS0X9vu7p8W4fzXbpcU%2FAHQdZZpyXew%3D&X-Amz-Signature=e663834d78cc8bd6ed6f7258530f7da180ee43245ea5c9f9c658e4664fb10438&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Budget_Worksheet.pdf%22&x-id=GetObject

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

Proposers shall include a statement of acknowledgment that the Proposer has reviewed the County of Solano

Standard Contract, and any Special Terms provided and has accepted it with or without qualification.

If the Proposer makes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and attached here. [Note: Scope of Work and Budget Detail and Payment

Provisions for the contract, will be finalized during the contract negotiation process.]

If the proposer makes no qualifications to the Standard Contract or any additional Terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications.

*Response required

10.15. Responder accepts County terms and conditions without qualification.*

☐ Yes

☐ No

*Response required

When equals "No"

10.15.1. What qualifications are you taking to the County terms and conditions?* If responder takes exception, please attach qualifications here.

*Response required

10.16. Non-Collusion Declaration*

NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106

The undersigned declares: I am the authorized representative of the party making the foregoing response.

The response is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The response is genuine and not collusive or sham. The responder has not directly or indirectly induced or solicited any other responder to put in a false or sham response. The responder has not directly or indirectly colluded, conspired, connived, or agreed with any responder or anyone else to put in a sham response, or to refrain from responding. The responder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the response price of the responder or any other responder, or to fix any overhead, profit, or cost element of the proposed price, or of that of any other responder. All statements contained in the response are true. The responder has not, directly or indirectly, submitted his or her response price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, response depository, or to any member or agent thereof to effectuate a collusive or sham response, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a responder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the responder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed.

☐ Please confirm

*Response required

Title: Public Health Prevention Activities: Communicable Disease and Substance Use Prevention Services

10.17. Certification of Compliance*

The responder does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted response was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of

Solano as wages, compensation, or gifts in exchange for acting as an officer,…