PTZ_Camera_for_MnDOT_District_7_-_Mankato.pdf
PDF 38 KB Posted
- Attached to
- PTZ Camera for MnDOT District 7 - Mankato
- Solicitation number
- 2000016851
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the Minnesota Department of Transportation (MnDOT) for District 7 located in Mankato, seeking to procure a 2MMP Sapphire Series PTZ Cellular Camera system. The solicitation requires a comprehensive camera package including the camera, a 36-month service contract, a 24-hour Level 6 Solar Power System, a universal mounting option, and professional 1080p time-lapse movie production. The bid is open from March 12, 2025, to March 20, 2025, with questions accepted until March 17, 2025, at 10:00 AM Central Time. All responses must be submitted through the SWIFT Supplier Portal, with a required delivery date of March 24, 2025. The contract stipulates that MnDOT District 7 will own the camera at the contract's conclusion and requires the ability to pause the service contract during periods of inactivity.
The bid includes specific requirements for a cellular camera system to be used for observing construction projects, with provisions for proactive camera management and dedicated client support. Bidders must be registered in the SWIFT Supplier Portal and can seek assistance through the SWIFT Vendor Helpline if needed. The solicitation encourages participation from Minnesota-based businesses, particularly those meeting diversity and inclusion criteria, such as being minority-owned, woman-owned, or located in economically disadvantaged counties. Freight costs must be included in the submitted pricing, and all bidders must complete and attach Responder Declarations. The event is conducted in US Dollars, and bids in alternative currencies are not permitted.
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Other files
| File | Type | Posted |
|---|---|---|
| Project_Camera_specifications.pdf | ||
| D7_PTZ_Camera_rfb_(1of3).pdf | ||
| D7_Camera_sample_contract_(3of3).pdf | ||
| D7_Camera_Responder_Declarations_(2of3).pdf |
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Text version
Event Description THIS IS A REQUEST FOR BID (RFB). Email, Fax, and non electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late Responses will NOT be accepted.
PURPOSE: The purpose of this solicitation is to procure one PTZ cellular camera for our MnDOT District 7 Office located at 2151 Bassett Dr, Mankato MN 56001. That will allow our Office of Traffic to observe a construction project. The purchase of the camera should include a 36 month service contract. During the contract there needs to be a way to pause the contract during times of inactivity. This contract will not be linked to any given construction project. District 7 will have the ability to do multiple time lapse/ project observations during contract period. During the duration of the 36 month contract there should be PTZ camera support to minimize camera malfunction in the field. At the end of the contract, District 7 will own the camera.
Please review the following attachments containing important detailed information and describing actions required for a complete response to this solicitation:
1. Request for Bids
2. RFB Attachments
3. Sample Contract and Exhibits
4. Specifications
*Responder Declarations MUST be filled out and attached to response *Freight must be included in the pricing submitted in the bid
SUBMITTING QUESTIONS: Questions from prospective Responders regarding this solicitation must be submitted in writing to Jennifer.Hoffman@state.mn.us no later than 10:00am, Central Time, Monday, March 17th, 2025.
All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
If you need assistance obtaining a Vendor ID; Completing the Registration Process; Navigating the SWIFT Supplier Portal; OR Downloading/Responding to a RFB, you MUST call the SWIFT Helpline for assistance:
651-201-8100, Option 1 (twice)
General Questions Question Response Has the RFx document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?
No
Event Details
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 1 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 2 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
AMERICANS WITH DISABILITIES. The conference site represents and the group acknowledges that in accordance with the compliance dates established or required under Title III of the Americans with Disabilities Act (ADA) and the regulation promulgated thereunder, the hotel facilities being used by the group under this agreement, its guest rooms and common areas will be in compliance with the public accommodation requirements of the ADA. Elevators must be located in all main areas if there is more than one floor being used for the conference or lodging and they must be accessible for wheelchairs and other ADA equipment requirements. At no time can a freight elevator be utilized as the main elevator for individuals with disabilities.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 3 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
PLACING ORDERS:
Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Response Comments
GENERAL TERMS:
Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 4 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 5 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
DELIVERY TIME FRAME:
What is the delivery time frame in calendar days after receipt of order (A.R.O)?
Response Comments
MAKE AND MODEL:
List the year, make, and model of the equipment offered.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 6 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: 2MMP Sapphire Series PTZ Cellular Camera
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: 2MP Sapphire Series PTZ Service per monthe per camera
Question Response What is the price per unit?
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: 24 Hr Level 6 Solar Power System to include proactive camera mgmt by dedicated client support mgmt.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 7 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question ResponseQuestion Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Universal mount for pole, wall or parapet
Question Response What is the price per unit?
Response Comments
Line: 5 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Professional 1080p time lapse movie production
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 8 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 9 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 2MMP Sapphire Series PTZ Cellular Camera
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DIST 7 MANKATO SIGN SHOP
MANKATO SIGN SHOP
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/24/2025 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: 2MP Sapphire Series PTZ Service per monthe per camera
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DIST 7 MANKATO SIGN SHOP
MANKATO SIGN SHOP
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/24/2025 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: 24 Hr Level 6 Solar Power System to include proactive camera mgmt by dedicated client support mgmt.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 10 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DIST 7 MANKATO SIGN SHOP
MANKATO SIGN SHOP
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/24/2025 Freight Terms:
Ship Via: Ground
Line: 4 Item ID: Line Qty: 1 UOM: EACH Description: Universal mount for pole, wall or parapet
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DIST 7 MANKATO SIGN SHOP
MANKATO SIGN SHOP
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/24/2025 Freight Terms:
Ship Via: Ground
Line: 5 Item ID: Line Qty: 1 UOM: EACH Description: Professional 1080p time lapse movie production
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 11 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DIST 7 MANKATO SIGN SHOP
MANKATO SIGN SHOP
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/24/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 12 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Hoffman,Jennifer Phone: 651/358-5066
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000016851 Sell RFx 13 Event Round Version 1 1 Event Name PTZ Camera for MnDOT District 7 - Mankato Start Time Finish Time 03/12/2025 09:55:00 03/20/2025 10:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .