PT Services RFI.pdf

Request for Information April 4, 2023

Contracting Office Address Health Resources and Services Administration (HRSA) Office of Acquisition Management and Policy 5600 Fishers Lane Rockville, MD 20857

Description

This is a REQUEST FOR INFORMATION to gather information and determine the availability and capability of entities to provide Physical Therapy Services in Baton Rouge, LA, to include assessment of patients; identification of therapy diagnosis; formulation of therapy treatment plan, goals, and implementation; and supervision and modification of therapy program for each patient. The focus of the treatment shall be on patients with neuropathic limb dysfunction secondary to Hansen’s disease (HD), performance of wound management, total contact cast fabrication, fabrication of orthotics, and modification of footwear.

The purpose of this contract is to provide HD diagnosis, screening of contacts, outpatient treatment, case management, and follow-up of persons diagnosed with HD. Specific tasks areas include:

1. Evaluate and treat patients, perform foot screens, and refer patients within one (1) day to specialty clinics with foot problems and other functional needs. Implement appropriate treatment according to findings.

2. Perform wound care management according to patient needs, to include callus and nail trimming and offloading.

3. Modify footwear; fabricate orthotics, splints, and casts; fit compressive stockings; and perform pre and post operative management of amputations.

4. Maintain and track inventory materials and supplies used in the Physical Therapy department and each month provide the COR an inventory of items that need to be restocked.

5. Develop 20 PowerPoint presentations; 8 online presentations; and provide a speaker for up to 10 NHDP affiliated seminars to lecture on topics related to Prevention of Disability in HD that include lower extremity amputation prevention, management of the neuropathic foot, footwear modification, alternative offloading, orthotic, cast and splint fabrication, and foot screening.

6. Develop and edit professional and patient education materials to include brochures, posters, and multimedia materials (up to 80 per year) related to the management of HD associated complications.

7. Photograph and record video clips of patient evaluation, baseline and progression throughout treatment that shall be documented in NHDP electronic medical record.

8. Consult with NHDP Physicians, Nurses, and Social Services regarding functional and social concerns of patients and make appropriate recommendations.

9. Consult with attending physicians and collaborate with other staff regarding evaluation results and treatment goals.

10. Consult with health providers throughout the U.S. and its territories.

11. Educate and train ambulatory care staff and visiting health care providers in the evaluation and treatment of the neuropathic patient and in prevention of injury and disability.

12. Collect clinical research data, based on schedule provided by the COR (20 – 30 times per year).

13. Attend weekly Clinical Conference meetings; bi-weekly Hand/Foot Clinics; and participate in meetings which address treatment needs of current patients, pre-admission needs for potential patients, and discharge planning for patients’ needs after treatment is completed.

14. Contract Documentation. The Contractor shall use provided templates, policies, forms, and other agency documents to comply with contract deliverables as appropriate.

15. Document all patient care related activities in NHDP Electronic Health Record in compliance with HIPPA.

16. Maintain Basic Life Support certification as a healthcare professional.

17. Attend all clinical care coordination conferences with the NHDP interprofessional team.

The Department of Health and Human Services (HHS), Health Resources and Services Administration (HRSA), Healthcare Systems Bureau (HSB) provides for care, treatment, education, and research on Hansen’s disease (HD, leprosy) through the National Hansen’s Disease Program (NHDP), centered in Baton Rouge, Louisiana. The legislative authority for the NHDP is Public Law 99-117, Section 2. (a.), Section 320, and is guided by HHS regulations. This program has been owned and operated by the Federal Government since 1921 and has statutory responsibility to provide care for patients with HD.

Even though HD patients are no longer admitted as residents, NHDP continues to provide care for up to six (6) short term-care patients and outpatients who receive medical care at the NHDP facility in Baton Rouge, LA.

Contractors may submit a response under NAICS Code 621340; Office of Physical, Occupational and Speech Therapists, and Audiologists. The PSC Code is Q518; Medical – Physical Medicine/Rehabilitation.

Interested potential offerors are encouraged to respond to this notice. However, be advised that generic capability statements are not sufficient for effective evaluation of respondents’ capacity and capability to perform the specific work as required. Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform each of the tasks described above at a sufficient level of detail to allow definitive assessment and evidence that the contractor can satisfy the requirements. Failure to provide sufficient information related to these functions will result in a finding that respondent lacks capability to perform the work.

Responses to this notice shall be limited to 10 pages, and must include:

1. Company name, mailing address, e-mail address, telephone and FAX numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

2. Capability statements and experiences related to performing similar functions. Must demonstrate past work experience.

3. Name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses.

4. DUNS number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies also must be registered in the System for Award Management (SAM) database (http://www.sam.gov) to be considered as potential sources.

To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted should be identified as such and will be properly protected from disclosure.

This notice is for planning purposes only, and does not constitute an Invitation for Bids, a Request for Proposals, a Solicitation, a Request for Quotes, or an indication the Government will contract for the services contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement.

Responses to this notice must be received by the Contract Specialist named below not later than 3:00 PM Central Standard Time on April 18, 2023, for consideration. Please submit responses via e-mail.

Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation, and HRSA may contact one or more respondents for clarifications or for information that will enhance the Government’s understanding. This announcement is Government market research and may result in revisions in both its requirements and its acquisition strategy based on industry responses. HRSA will not entertain questions regarding the results of this market research.

POINTS OF CONTACT

Charisse Whitney Contract Specialist Office of Acquisition Management and Policy Health Resources and Services Administration E-mail: cwhitney@hrsa.gov Phone: 225-756-3785 http://www.sam.gov/