PSYCHIATRIST_AND_ADDICTION_MEDICINE_CONSULTANT.pdf

Event Description The State of Minnesota’s Board of Psychology, the Administering Board of the Health Professionals Services Program (HPSP) requests proposals for the provision of medical consultation services in the areas of addiction medicine and psychiatry.

HPSP utilizes contractors in a medical consultant role. HPSP will utilize the medical consultants on an “as needed basis” to assist with the most complicated cases. In such cases, medical consultants aid in making recommendations for treatment and monitoring. They also assist in determining the professional’s ability to return to work or the need for practice restrictions.

For the purpose of this contract, the contracted medical consultant will periodically meet with HPSP staff to discuss cases, documentation, and monitoring plans. Meetings can mean in person, via phone or through video conferencing. Meetings between HPSP staff and the medical consultant will take place for 30 minutes to one hour per HPSP staff member case, every 1-4 weeks at the direction of HPSP staff.

The contracted medical consultant will work closely with HPSP staff, who will schedule appointments for the medical consultant to come to the HPSP office or meet via phone or video conferencing. At the request of HPSP staff, the contractor will provide consultative services to the HPSP staff in the areas of psychiatry and addiction medicine. Services include but are not limited to:

2.1 Meet with HPSP staff to review the status of and monitoring requirements for individuals with illnesses;

who may be prescribed controlled substances; or who have complex substance use, psychiatric and/or medical conditions;

2.2 Meet with HPSP staff to review national data for monitoring standards in relation to HPSP’s monitoring guidelines;

2.3 Meet with HPSP staff to consult and provide trainings on medication assisted treatment for substance use disorders and on various psychiatric and medical conditions;

2.4 Meet with HPSP staff to provide education about changes in the Diagnostic and Statistical Manual and related implications for monitoring;

2.5 Meet with HPSP case managers and individuals with complex presentations and/or individuals who demonstrate non-compliance with monitoring to further review the individual’s status, assess the effectiveness of current treatment modalities, and collaborate with case managers to create monitoring requirements that support public safety. Following such meetings, the medical consultant or case manager will document the outcome of the meeting in case notes or through a dictated memo, which will be completed on the HPSP premises; and

2.6 Provide additional consultative services as requested by HPSP.

All of these tasks shall be provided in the United States at the HPSP office or another agreed upon location.

The term of this contract is anticipated to be from July 1, 2025-June 30, 2027, with the option to extend up to an additional three years in increments determined by the State.

HPSP’s mission is to provide monitoring services to health professionals with illnesses that could impact their ability to practice safely. HPSP monitors the treatment and continuing care of regulated health professionals who may be unable to practice with reasonable skill and safety if their illness is not appropriately managed. HPSP monitors health professionals who suffer from substance, psychiatric and other medical conditions and who are regulated by the Minnesota Health Licensing Boards and specific professions regulated by the Department of Health.

HPSP is staffed with a program director, 6 case managers and 2 support staff who are responsible for monitoring approximately 550 health professionals. HPSP receives an average of 36 new referrals each month.

Case managers perform thorough intake interviews, request medical records, develop monitoring plans based on information gathered, and monitor each participant’s compliance with their plan.

Event Details

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 1 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Participation Agreements are signed documents noting the terms of monitoring for an individual participant in HPSP. Participation Agreements range in length and monitoring plan details. Participation Agreements reflect both the continuing care needs of the individual and public safety provisions. While many HPSP participants work without restriction, in some cases, HPSP has reason to request that a professional refrain from practice for public safety reasons. In other cases, HPSP will recommend significant restrictions on the practice of a professional in the interest of public safety.

Please submit the following information:

1. Cover Letter. Responder will provide a cover letter expressing interest in providing the services and describing experience relating to sample tasks contained in this Request for Proposal.

2. Work Plan. Responder should provide a descriptions of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. This document should NOT list cost detail. If cost detail is included in this document, the State may disqualify the proposal as non-responsive. Responder should provide a statement of the objectives, goals, and tasks to show or demonstrate the Responder’s view and understanding of the nature of the contract, and what makes the Responder uniquely suited for this work.

3. Qualifications and Experience.

3.1 Responder should provide an outline of background and experience with examples of similar work done by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience.

Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses, or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the response that personal contact information is being provided.

3.2 Provide verification of a current, unrestricted license to practice medicine in Minnesota;

3.3 Provide verification of a completion of psychiatry residency program and board-certification in psychiatry;

3.4 Provide verification of certification by the American Society of Addiction Medicine as a physician specialist in substance use disorders and/or by the American Board of Psychiatry in addiction psychiatry; and

3.5 Provide a curriculum vitae.

3.6 Provide documentation that all the mandatory requirements are met:

3.6.1 Mandatory requirements:

3.6.1.1 Current, unrestricted license to practice medicine in Minnesota

3.6.1.2 Board certification in psychiatry

3.6.1.3 Certification by American Society of Addiction Medicine and/or American Board of Psychiatry in Addiction Medicine.

4. Cost Detail. Complete and submit Attachment C, “Cost Detail,” attached to this solicitation. The cost detail must be submitted in a separate sealed envelope clearly marked on the outside “Cost Detail” along with the responder’s name.

5. Submit all requested documentation, including, but not limited to, the following documents:

5.1 Attachment A: Responder Declarations;

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 2 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

5.2 Attachment B: Exceptions to State's Standard Terms and Conditions;

5.3 Attachment C: Cost Detail; and

5.4 Attachment D: Responder Forms (attached).

Of note:

- Responses must be received not later than 4:30 p.m. Central Time, Monday, April 14, 2025

- Late responses will not be considered

- All questions should be submitted no later than the date and time 3/28/2025.

Send all questions regarding this RFP to: HLBHPSP@state.mn.us

Questions should be sent to the email address above by Friday, March 28, 2025.

Responses to questions will be posted on HPSP’s website (https://mn.gov/boards/hpsp/) and will be emailed to responders within 7-10 business days.

No questions will be answered through telephone contact.

Other personnel are not authorized to answer questions regarding this Solicitation.

- Only personnel listed above are authorized to discuss this solicitation with responders. Contact regarding this solicitation with any personnel not listed above could result in disqualification. This provision is not intended to prevent responders from seeking guidance from state procurement assistance programs regarding general procurement questions.

- If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, please immediately notify the contact person detailed above in writing of such error and request modification or clarification of the document.

Please see HPSP’s website at http://mn.gov/health-licensing-boards/hpsp/ for more information about the program

SPECIAL NOTICE: This is a request for proposal. It does not obligate the State of Minnesota to award a contract or complete the proposed program, and the State reserves the right to cancel this solicitation if it is considered in its best interest.

NOTE: Bidders must be registered as suppliers on SWIFT before they can accept an award.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 3 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 4 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 5 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: YEAR Bid Qty: 1

Reserve Price: No

Description: PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 6 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 7 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: YEAR Description: PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: HEALTH PROFESSIONAL SERVICES P

1360 ENERGY PARK DR STE 220

ST PAUL MN 55108-5202

United States

Quantity: 1 Due Date: 04/04/2025 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 8 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Psychology Board Contact: Navarre, Kim Phone: 612/548-2136

Email: kimberly.navarre@state.mn,us

Event ID Format Type Page H7V01-2000016832 Sell RFx 9 Event Round Version 1 1 Event Name

PSYCHIATRIST AND ADDICTION MEDICINE CONSULTANT

Start Time Finish Time 03/10/2025 06:00:00 04/14/2025 16:30:00

Event Currency: US Dollar Bids allowed in other currency: No