SOW PSTE 242001 Tie in New Isolation Pad for Hush House.docx

Statement of Work For Design Build Isolation Pad at Hush House On McEntire Joint National Guard Base Project: 242001 January 2023

All information and quantities need to be verified by the contractor. Contractor will furnish all necessary equipment, labor, MSDS’s, materials, tools, and transportation needed to accomplish for renovations to be made at McEntire Joint National Guard Base, Eastover, South Carolina. All demolition debris will be hauled and disposed of offsite.

1. Scope: The 169th FW have established a project to design and build a T10 foundation that interfaces the existing legacy isolation pad foundation with the new 50k thrust stand requirements. All designs shall be in accordance with applicable Unified Facility Criteria, ANG and Air Force Engineering Technical Letters, and all other regulator and code requirements. The contractor is responsible for confirming work schedule with government approval prior to work being started due to mission necessities. The contractor is responsible for confirming mechanical, electrical, fire suppression needs as seen in the below breakouts.

2. Design: Develop drawings and specifications to tie-in the new 50k thrust stand foundation to existing outdated isolation pad already in place. The project aims to upgrade the existing infrastructure while ensuring it meets the standards of the new 50K thrust stand foundation. Vital Link, being the de facto OEM/SME for hush houses, must be consulted throughout the design process to ensure all changes are in compliance with their expertise and guidelines.

Conduct an on-site inspection of the existing isolation pad. Review existing documentation and blueprints related to the isolation pad and thrust stand foundation. Develop a comprehensive design and specifications that outlines the modifications needed to integrate the existing isolation pad with the new foundation requirements. Perform structural engineering analysis to ensure the compatibility and stability of the design. Schedule regular meetings with Vital Link representatives to discuss design concepts and gather feedback. Obtain approval from Vital Link for critical design decisions. Deliver them all necessary drawings, diagrams, and technical documents related to the design.

Foundation will be designed as permanent construction in accordance with the DoD Unified Facilities Criteria (UFC) 1-200-01, General Building Requirements. The facility should be compatible with applicable DoD, Air Force design standards. In addition, local materials and construction techniques shall be used where cost effective. This project will comply with DoD antiterrorism/force protection requirements per unified facilities criteria.

3. Construction: Construct new isolation pad using design plan approved by Vital Link to interface existing isolation pad to current configuration 50K thrust frame requirements. Contractor will furnish all necessary equipment, labor, MSDS’s, materials tools, and transportation needed to accomplish construction of isolation pad at Hush House at McEntire Joint National Guard Base, Eastover, South Carolina. All information and quantities need to be verified by the contractor.

All workmanship and materials shall adhere to existing architectural standards and new materials shall be non-combustible to the maximum extent possible, sustainable and energy efficient.

Respondents shall provide a brief outline of resources, subcontractors, and key personnel that would be used to accomplish THIS project.

TECHNICAL INSPECTION: The 169th FW Contracting Office in conjunction with the Civil Engineer Contracting Officer Representative (COR) has been delegated the responsibility for the following specific functions of this contract (with the coordination and approval of the contracting officer):

· Technical inspection.

· Approval of submittals for equipment and materials.

The Contractor is therefore directed to forward all correspondence and matters, relative to the above, pertaining to the requirements of these specifications, to:

2nd Lt Badri Francis, Base Contracting Officer 1325 South Carolina Road Eastover, South Carolina 29044 badri.francis.1@us.af.mil

TSgt Justin Jones, Contracting Officer Representative 1325 South Carolina Road Eastover, South Carolina 29044 justin.jones.65@us.af.mil

PLACE AND PERIOD OF PERFORMANCE: Work will be performed on the airfield at McEntire Joint National Guard Base. The contractor will be required to commence work under the contract within ten (10) calendar days after the receipt of the “Notice to Proceed.” The work shall be completed within 90 days from the date of contract award. No work will begin until all material is on hand.

Minimum Warranties:

One year warranty on material and labor.

Manufacturer's Warranties will be provided separately for all equipment and/or systems exceeding the one (1) year construction guarantee. Warranties will be issued directly to the user (Government), dated, signed and in original format.

Closeout- Project Close-Out

PRELIMINARY AND FINAL INSPECTION: The Contractor shall coordinate with the Contracting Officer (KO) and Contracting Officer Representative (COR) at least ten (10) days in advance of project completion to allow scheduling of preliminary and final inspections. These inspections are considered part of the contract performance period.

1.0 SCHEDULE

The vendor shall schedule work in a manner that causes the least amount of interference during the normal occurrence of government business. The vendor shall establish a performance schedule to be approved by the assigned Contracting Officer Representative (COR). The vendor will work to perform tasks during normal working hours, Monday through Friday 0730-1700 hrs.

Contract duration for this work shall be 90 days.

The point of contact for all potential vendors who are requesting an onsite visit to take measurements can contact TSgt Justin Jones at (803)-647-8176 or justin.jones.65@us.af.mil.

2.0 ADDITIONAL GENERAL REQUIREMENTS

The contractor shall adhere to the following requirements as part of this Statement of Work.

Verification of Details: The Contractor shall become familiar with details of work in the field and shall advise the Contracting Officer Representative (COR) of any discrepancy prior to performing any tasks. The Contractor shall acknowledge that he has investigated and satisfied himself/herself as to all of the conditions affecting the work and requirements outlined in the specifications. Any failure by the Contractor to fully understand the contract requirements shall not relieve him/her from the responsibility for performing the required work.

Omissions from the design drawings or specifications detailing the work necessary to carry out the intent of this SOW or which are customarily performed, shall not relieve the contractor from performing such omitted details of work. Notwithstanding the foregoing, the Contractor shall not be responsible for conditions which are concealed from sight, because they are below ground or concealed within, provided Contracting Officer (KO) or COR does not notify the Contractor of such. In the event that such conditions are encountered, the KO and the Contractor shall negotiate an equitable solution to the problem.

2.1 The Contractor is responsible for ensuring that any sub-contractors are aware of the job requirements for their respective bid areas stated in SOW.

2.2 SAFETY:

The Contractor and all their personnel shall adhere to the latest edition of the American National Standard Institute (ANSI) - National Electrical Safety Code (NESC), OSHA Standards, and local fire and safety regulations. The COR reserves the right to inspect the Contractor's work at any time to assure compliance with aforementioned documents and specific safety procedures stated herein.

Should the Contractor violate any safety procedures or requirements, the Contracting Officer (KO) reserves the right to issue a stop work order.

The stop work order shall remain in effect until such time as the Contractor has resolved the violation. Responsibility for the stop work order shall rest solely with the Contractor with no cost or schedule impact to the Government.

2.3 PROTECTION OF PERSONS AND PROPERTY:

The Contractor shall be responsible for the enforcement of all safety requirements including, but not limited to, use of hard hats, safety glasses, safety belts, tool tethers while working overhead, safety cones, and preventing personnel from working overhead while others are working underneath. The Contractor shall provide protection of persons and property throughout the progress of work.

The Contractor shall provide the necessary safety equipment, barricades, and signs to protect personnel and property, of their own, their employees, subcontractor employees, and South Carolina Air National Guard (SCANG) employees.

The integrity of the base’s security measures will be maintained by the Contractor at all times. The Contractor shall at no time leave the jobsite without securing the work area with traffic controls, erosion controls and any safety fencing necessary to protect the jobsite and base personnel. Access by the base personnel to secured areas must also be controlled and maintained by the Contractor.

Permits: The Contractor shall be responsible to obtain all necessary state and local licenses and permits for the Contractor's work.

2.4 HOUSEKEEPING:

In the performance of work under this SOW, the Contractor shall make every reasonable effort to protect property from damage and shall restore all such property subject to construction work to conditions substantially the same as when work began.

The Contractor shall be responsible for daily cleanup and removal (within Contractor's work areas) of all non-salvageable materials and debris resulting from the execution of this SOW and any Change Order. The Contractor shall be responsible for removal of same from the site. All salvageable materials not used or not yet installed shall be properly secured.

2.5 DELIVERABLE ITEMS:

The deliverable items are those specified as part of this SOW, any Change Orders, associated attachments, documents, and drawings. They may include design, material acquisition and supply, associated construction and installation labor, project management and documentation.

The Contractor shall supply all labor and materials as specified in this SOW. Revised material quantities resulting from changes in the scope of work shall be supplied in writing prior to the start of construction.

2.6 LOCATION OF WORK SITE

Project Location: McEntire JNGB, Eastover, South Carolina.

Owner: South Carolina Air National Guard Address: 1325 South Carolina Rd., Eastover, SC 29044 Davis Bacon Act (DBA) Wage Decision# SC35 (dated 19 February 2016) is applicable to this project. The most current version will be incorporated into the subsequent award. A copy of the wage decision can be obtained from the Department of Labor website: http://www.wdol.gov/dba.aspx

2.7 CONTRACTOR USE OF PREMISES:

General: Contractor shall have full use of premises for construction operations, including use of Project site, during construction period. The Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

Confine operations to areas within the designated contract limits. Do not disturb portions of the site beyond the areas in which the Work is indicated.

The Contractor must be aware of the unique circumstances and interaction requirements necessary to do work within an active airport environment.

Access to the Site: The Contractor’s access points to the site shall be permitted as directed by the Contracting Officer’s Representative (COR). The Contractor shall be responsible for all construction vehicles and personnel who enter at these designated points.

2.8 TOUR OF JOB SITE:

Inspection of site may be scheduled by submitting request to the Base Contracting Office, between 0800 – 1500 hours, Tuesday through Friday. Submit all requests to MSgt Jonathan Bailey in writing to jonathan.bailey@ang.af.mil, All references to the “Contracting Officer” should read “Contracting Officer or his designated representative”. All references to the “Owner” should read “Contracting Officer Representative (COR)”.

2.9 SOW/SPECIFICATIONS:

One copy of the Statement of Work and/or specifications will be provided in electronic format from the Contracting Office at the South Carolina Air National Guard, Eastover SC 29044 (Tel: 803-647-8255).

Submission of a bid by the contractor shall be accepted as prima-facie evidence that he has examined the Statement of Work and has satisfied himself as to the nature and location of the work and all matters, which can in anyway affect the work or cost thereof under this contract. Any failure of the Contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required to be done for a complete, finished job.

The above brief outline of principle features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all plant, labor and materials required by any part of this statement of work, specifications and/or plans referred to herein.

Bids received for this project will be evaluated based upon thorough and complete proposals received from the contractor. The Contractor’s proposal must include suggested sources of products conforming to the project’s plans and specifications.

2.10 COMPLIANCE:

All materials/supplies and work related to this project will meet the latest adopted codes, regulations, ordinances, and directives applying to that particular type of work. All applicable OSHA and Fire Protection regulations will be observed and practiced at all times.

All work requiring certification or inspection by outside agencies will be accomplished and the documented results will be provided to the COR. The COR will be notified of any testing/inspection/certification to be accomplished, date, time, agency involved, and purpose will be conveyed to the COR, so arrangements can be made for observation.

Any burning/welding/soldering will require a Burn permit coordinated/issued daily by the Base Fire Department located at Building 62. The COR can help the Contractor coordinate with the Base Fire Department, but the contractor must initiate the request. The request for the Burn Permit must be initiated (3) three days prior to work commencement. The Contractor may not proceed with burning operations until the Burn Permit has cleared.

The work site will be cleaned daily and kept free of debris and hazards. The Contractor must limit the use of the work site to only the designated areas as briefed to the Contractor by the COR.

2.11 SUBMITTALS:

All submittals are due ten (10) days after the Notice to Proceed has been issued or as stipulated by the Contracting Officer.

All equipment and or materials to be used will require approval by The Contracting Officer Representative prior to use or installation. Work will not start until the COR approves the materials. All material submittals must be submitted on an Air Force Form 3000 (two copies) and accompanied with material cuts and product specifications. Allow (10) ten working days for approval.

2.12 NOTIFICATION OF WORK:

Notify the Contracting Officer or COR at least 48 hours prior to demolition work. The Contractor is solely responsible for protecting the site features such as paving, sidewalks, other utility lines as well as building components and finishes.

2.13 MATERIALS:

The Contractor will make all necessary arrangements for delivery, acceptance and storage of materials, supplies, equipment, and tools at the work site. The government will not sign and accept delivery of any materials and supplies for the jobsite. If materials are being shipped to jobsite, a representative of the contractor must be available to accept delivery of the products.

2.14 EQUIPMENT:

The government will provide access to both electrical and water utilities at no charge to the contractor.

Contractor is to provide for removal of trash and debris (i.e. dumpster).

Contractor is to provide for all equipment required to execute this Contract, the Government will not provide any tools, materials, or equipment to assist in the execution of this contract.

2.15 PROGRESS SCHEDULE:

Contractor shall comply fully with these specifications, as well as, meeting the specified performance period (days of work allowed). The Contractor may only have the option of submitting a Progress Schedule electronically as per the Contracting Office procedures.

Contractor shall submit an Air Force Form 3065, Contract Progress Report on a monthly basis and shall accompany the monthly invoice.

Additionally, contractor must submit an initial project schedule and AF Form 3065 when the initial proposal is submitted.

2.16 EXECUTION

Base personnel will be identified by the Contracting Officer to answer technical questions during execution; however, these personnel will not authorize any work or changes which will affect the cost or execution of this project; only the Contracting Officer can initiate cost or scope changes. The contractor must submit a fully detailed price proposal and Request for Proposal (RFP) in writing to the Contracting Officer for review prior to the additional work commencing.

The Contractor will provide all submittals to the Contracting Office in order for the submittals to be forwarded and then reviewed. The Contractor will take into account in his schedule that the submittals will take approximately 10 to 15 days for review. The Contractor must submit at least (3) copies of all submittal work to the Base Contracting Office. The Contracting Office will log the submittals and forward them to the appropriate parties.

A set-up/work area will be established, and this area must be kept clean and orderly. Wastes shall be removed from the site daily if found necessary by the COR. All dumpsters containing wastes products must be covered when plastic or paper products are also dumped in the containers.

A joint final close-out inspection will be conducted by the Contractor and the COR to ensure all work is accomplished in accordance with this contract, failure to conduct this inspection will result in non-payment.

2.17 PHYSICAL SITE CONDITIONS:

The Contractor shall adhere to the following conditions as they pertain to the physical site.

Excavation: All excavation locations shall be submitted to the COR for approval prior to performing any excavation work. Approval of a Base Dig Permit is required prior to any excavation or digging.

Outside Plant Restoration: The contractor shall be responsible for restoring all project work areas, to their original condition, including asphalt road patching, seeding, sod, and landscaping. This shall be done in accordance with Government requirements as specified by the COR or the Contracting Officer.

2.18 PROJECT MANAGEMENT:

The Contractor’s Project Manager shall plan, direct, and control portions of their work as specified in this SOW, and Change Orders, and attachments. The Contractor shall conduct all phases of work relevant to this SOW and Change Order Statements in such a manner as to assure minimum interference to SC ANG activities in the area of work.

The Contractor shall provide a Project Manager to manage and coordinate all Contractors supplied services. The Contractor's Project Manager shall be a single point of contact to the COR and Contracting Officer and shall be responsible for fulfilling all project submittals and communications as stated herein and in the General Agreement.

As part of the project management duties, the Contractor shall attend bi-weekly meetings with the COR and other key project personnel (IF NECESSARY, DEPENDING ON CONTRACT DURATION). The Contractor shall also conduct regular meetings with subcontractors working under the Contractor on the Project. The purpose of these meetings shall be to discuss work progress, scheduling, identify problem areas, as well as opportunities to improve efficiency by recommending alternative procedures. As necessary, project meetings may be held on a more frequent basis if progress of the Project requires such a change.

The Contractor's Project Manager shall attend design meetings, progress meetings, and special meetings called throughout the progress of work.

2.19 PROJECT SCHEDULE:

At a minimum, the Contractor must provide input as required or appropriate to develop the Project Schedule including activities, production rates, crew sizes, and manpower availability along with material delivery schedules and requirements.

The vendor shall schedule work in a manner that causes the least amount of interference during the normal occurrence of government business. The vendor shall establish a performance schedule to be approved by the assigned Contracting Officer Representative. The vendor will work to perform tasks during normal TCP working hours, Monday through Friday 0730-1700 hrs.

The Contractor shall be responsible to meet schedule milestones and completion time frames. Delays shall not be permitted unless approved in writing in advance of the delay by the COR, and then only those defined, as Excusable Delays in the General Agreement shall be approved. The Contractor shall be responsible to make up for all schedule changes resulting in lost time. The Contractor shall be required to plan and properly coordinate the work effort in accordance with the Project Schedule and the mandatory completion date.

2.20 QUALITY CONTROL:

The Contractor shall provide quality control throughout the duration of the project. The Contractor shall conduct regular inspections of all construction and installation work under the control of the Contractor. The Contractor shall generate punch lists, noting any and all deficiencies in the construction and installation of the system. A copy of these lists shall be provided to the Contractor's installation personnel, the Contractor's subcontractors, and the COR. The punch lists shall be accompanied with action required statements. The Contractor shall ensure that all work is performed in accordance with standards set forth in the General Agreement, this SOW, all contract documents, and any Change Orders. Prior to the Governments final acceptance of any portion of the work, the Contractor shall ensure that all deficiencies, including those noted by the COR, are corrected.

2.21 MATERIALS MANAGEMENT:

The Contractor shall provide materials management for all materials and hardware supplied by the Contractor under the General Agreement, this SOW, and any Change Order. When all or any portion of the system is approved by the Contracting Officer (KO) for construction start or the Contractor has received advanced written authorization, the Contractor shall order the required materials, track the orders through delivery, confirm receipt of the materials, store the materials, and distribute the materials as required to the construction site(s). The Contractor shall be responsible to ensure that the materials are properly stored and secured and conform to the Governments requirements and system design specifications.

All material orders and acknowledged ship dates shall be included in the schedule. Upon receipt of materials at the site the Contractor shall provide the COR with a copy of the respective vendor's packing slips noting quantities received and the building(s) for which the materials are designated.

2.22 SUBCONTRACTOR MANAGEMENT:

The Contractor shall hire, as necessary, qualified subcontractors for the construction and installation of the material or shall perform the work with his own forces. The Contractor shall have sole responsibility for managing coordinating and evaluating the efforts of the Contractor's subcontracted labor, including preconstruction walk-through, supervision, project communications, project meetings, security, key sign out, phone service, and Change Order notification and preparation, and ensure all work is compliant with these specifications.

2.23 BILL OF MATERIALS:

Contractor shall provide an itemized list of materials for all components (four (4) hardcopies and one (1) electronic file copy in Microsoft Word format) on an AF Form 3000 which will include: Component Description, Model/Part Number, Manufacturer, Quantity (Based on the Design Drawings).

2.24 ACCESS TO WORK AREAS:

The Contractor recognizes that the SCANG and its employees have the right to privacy and clean, quiet, living and work areas. However, the Government recognizes that construction work of this nature shall inevitably cause some disturbance and debris. The Contractor shall work with the Contracting Representative (COR) concerning arrangements for access to the worksite. It is expected that access can be provided during normal first shift hours (7:30am – 5:00 pm. EST/EDT) Monday through Friday, excluding holidays.

2.25 CHANGE ORDERS

Changes that affect this Scope of Work must be approved prior to proceeding. Under no circumstances shall the verbal statement(s) of the COR, his authorized representative or any other employee on the base be considered as binding. Justification for changes associated with no-cost, cost increases or schedule delays as appropriate shall be required to be in writing as set forth in the Change Order Procedure. Action on the change or work affected by the change shall not be performed until written approval from the Contracting Officer (KO) is received and all parties (KO and Contractor’s Project Manager) have agreed to the Change Order. Any work performed by the Contractor on a Change Order without following the procedures outlined herein and in the Change Order Procedure shall be at the risk and expense of the Contractor, and at no cost to the Government. All Changes Orders require the written approval of the KO and Contractor.

2.26 AT/OPSEC Requirements

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

This standard language is for contractor employees with an area of performance within an Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: https://jko.jten.mil/.

Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

Chief Information Protection (CIP)/Operational Security (OPSEC) briefing required for all un-cleared personnel (contractor personnel who do not have an active security clearance).

2.27 ACCOUNTING FOR CONTRACT SERVICES

Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD). The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. The Air Force operates and maintains a secure data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://afcmra.hqda.pentagon.mil/

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

END OF SECTION