PSSE PWS 2.12.2026.pdf

TITLE: Submarine Peculiar Special & Support Equipment (PSSE) Support, PSSE Program Management, Non-Ordnance Handling, Virginia Class Weapons Cradle Warehouse

1. PERIOD OF PERFORMANCE 22 JULY 2026- 21 JULY 2031

2. PLACE(S) OF PERFORMANCE

A. Engineering and technical support services shall be performed at the contractor's facility, on U.S. Naval Ships in port and underway, in Navy public and commercial shipyards, at various contractor sites, and U.S. Naval facilities or as otherwise specified.

B. It is anticipated that the following level of effort will be utilized as listed below. For pricing purposes, consider 95% of work to take place at Government Sites and 5% off-site/OCONUS. Actual work location utilization may vary slightly during performance based on mission needs. This does not constitute a guarantee by the Government that these exact percentages will be utilized by or may be billed to the Government.

C. The Contractor is required to have liaison offices within a (25) mile driving distance of

MARMC.

D. Mid-Atlantic Regional Maintenance Center (MARMC) Naval Station Norfolk, BLDG LF-18 9727 Avionics Loop Norfolk, VA 23511

3. DESCRIPTION OF TASK:

A. The contractor shall provide technical support services in accordance with (IAW) the Performance Work Statement (PWS) to provide PSSE support.

B. The following table includes the number of contractor personnel required for each task:

Note: MARMC Man Year = 1928 hours

3.1. ENGINEERING TECHNICIAN VI- 1 FTE

A. The contractor shall provide PSSE Program Engineering Services to Commander, Naval Submarine Force Atlantic-COMSUBLANT (TYCOM), Submarine Squadron Six and Eight (CSS-6/8) and Naval Submarine Support Facility (NSSF New London) Support. These efforts include, but are not limited to:

Section Labor Category Personnel % Man Year

3.1 Engineering Technician VI 1 100%

3.2 Engineering Technician V 3 100%

3.2 Engineering Technician II 10 100%

3.3 Maintenance Trades Helper 7 100%

3.4 General Maintenance/Production -- 100%

1) Supports TYCOM on all PSSE issues.

2) Advise TYCOM of PSSE life cycle costs budgetary needs at frequency directed by

TYCOM.

3) Collect PSSE condition reports from user activities and issue a full PSSE report to

TYCOM N42/N421 via electronic mail by the last Friday of the month or more frequently if directed by TYCOM. Additionally, the report shall include any issues arising with PSSE maintainability, availability, logistic support, and life cycle cost which warrant management attention.

4) Coordinate, schedule and conduct periodic PSSE site assessment visits to assist users and maintainers while assessing the health of the in-fleet PSSE. Submit assessment report to the PSSE user activity and send report copies to the TYCOM, and/or any organization directed by the TYCOM. When required seek TYCOM and/or In-Service Engineering Agent (ISEA) assistance.

5) Provide a master schedule of PSSE needs of in-service fleet, maintain a copy of all applicable support equipment technical manuals, drawings to include load test drawings, Planned Maintenance System (PMS), loading and handling procedures and standards, and pertinent PSSE TYCOM directives, and maintain current and past PSSE inventory and condition reports (retain seven years for budget analyses). This includes fleet needs at naval shipyards. Provide a semi-annual report to TYCOM listing significant tasks accomplished and worked, program improvement recommendations, life cycle cost reduction ideas and efforts, and ‘best practices’ identified at PSSE sites.

6) Work with the PSSE ISEA and the PSSE users and maintenance activities in resolving any technical issues regarding PSSE, and work with all maintenance/repair activities to ensure they are able to support all PSSE life cycle. Report to TYCOM any anticipated or losses in maintenance/ repair activity capabilities. Make recommendations on courses of action for TYCOM approval when those capabilities are affected.

7) Work with submarine squadrons and fleet personnel to improve PSSE management processes at all sites. Provide on-call, non-routine PSSE problem resolution with Fleet Maintenance Personnel, Submarine Squadron, TYCOM, and other Navy related activities such as the Regional Maintenance Centers (RMCs) and ensure user activities only loan PSSE to others with a signed MOA/MOU to make clear responsibilities and understandings as well as ensure the timely repairs/replacement of equipment are effected and funded by the responsible party in agreement. Downed equipment affects fleet readiness and can have a severe impact on ship schedules.

8) Attend ISEA Logistics Support reviews. Provide input to ensure that provisioning reflects proper maintenance and support philosophies and provide input to engineering changes for impact on maintenance and logistics support.

9) Conduct bi-weekly PSSE program updates with SME with an invitation to TYCOM and Submarine Squadron Six and Eight.

10) Provide project management, maintenance, and certification/QA program support to maintain all PSSE equipment to a fully operational and certified condition.

B. Logistic Support

1) Obtain material and tools to restore PSSE to a certifiable and usable condition by performing current Maintenance Requirements Card (MRC) or similar technical manual procedures/drawings on Missile Tube Loading/Handling Maintenance Platforms.

2) Obtain all required material to support blocking & bracing for fleet stenciling requirements for shipping and receiving evolutions to include truck inspections.

3) Obtain all required material to support storage, blocking/bracing and stenciling for shipping and receiving evolutions. (Ordnance and non-ordinance). Perform Blocking and Bracing on the following: AUR’s in MK-30 Shipping and Storage Container, MK-48

Torpedo in Universal Container Torpedo MK-48/MK-48 ADCAP. Missile Tube Ballast Cans, AURBb’s, AURVS in MK-34 Shipping and Storage Containers, TMD’s on Shipping pallets, MK-30 Shipping and Storage Containers and VLS Platforms IAW NAVSEA Drawings and or Technical Manuals. Perform inspection of trucks for Ordnance and Non-ordnance transport. Blocking and Bracing support in Groton will be performed only if Base Supply is unable support.

4) Empty Containers: Support required shipping and receiving evolutions. Conduct any required stenciling/sentencing for containers.

5) Obtain all required material and tools needed to support AUR/AURB non-ordnance handling team. Includes but not limited to lip seals and replacement tools.

6) Monitor shop consumables and utilize designated consumable inventory form to notify government of supply needs.

C. Resume requirements:

1) General Experience: Ten (10) years’ full-time experience leading technical projects involving mechanical equipment.

2) Specialized Experience: Eight (8) years full-time hands-on technical experience within last 10 years in the operation, maintenance, installation, test, and/or repair of PSSE incorporated in Submarine PSSE Non-Ordnance Handling systems.

3.2. PSSE ENGINEERING SERVICES SUPPORT: (Engineering Technician V- 3 FTE and Engineering Technician II- 10 FTE) A. Maintenance and Certification Program

1) Perform preventive and corrective maintenance and certification of all PSSE equipment, Missile Tube Loading/Handling Maintenance Platforms, weapon cradles, and ballast cans located in Groton, CT and Norfolk, VA. Assessment and corrective maintenance if needed, not all equipment assessed needs corrected.

2) Includes but is not limited to the following:

a) TOTEMS, Torpedo Shapes, Harpoon Shapes and non-ordnance variants, AURVS, AURES (Mk 101 & Mk 112), Mk 60 AURS’s, (163) missile tube ballast cans (109- 54), AURBb’s, Mk 34 shipping & stowage skids, (56) AERO 51B/E munitions trailers (52-4), (12) SSN688 VLS Platforms and handling slings, (5) SSN774 VLS Platforms, (3) Virginia Payload Tube (VPT) SSN774 VLS Platforms (1-2), TMD slings, CLS ordnance and non-ordnance handling gear, Weight Handling Equipment, handling slings and beams, Deployment Stands, Torpedo and Tomahawk Ancillary Gear, VA Class Weapon Cradles, Capsule Loading Covers, MK-23 Tilt Fixture and all empty containers, Crew Training Shapes (CTS), and Mk 793 Mod 0 Shipping and Storage Containers.

b) Weight Handling Equipment: Conduct preventative maintenance and testing of Platform Lifting Slings, Ballast Can Lifting Slings, Adaptor Hooks, Nylon Slings, TMD Lifting Harness Assemblies, Taglines, Pendent Slings, Torpedo Handling Bands and CLS Handling Bands (Norfolk).

c) Missile Tube Loading/Handling Maintenance Platform (R-10) preventive maintenance requires blasting & paint of entire platform to accomplish. Missile Tube Loading/Handling Maintenance Platform corrective maintenance includes but is not limited to replacing damage or missing hardware, replace or repairing bent grab rails or structural beams, repair gratings, repair support legs, repair corrosion damage and repair or replace aluminum bronze bushings.

d) Schedule and conduct preventative maintenance IAW current directives for all 688 and VA and Columbia Class platforms.

i) Minimum of (4) procedures annually.

e) Before any corrective maintenance is performed the Contractor will submit a

Condition Report outlining the repair or replacement required. Condition Report must be approved by the SME and COR. All existing welds must be Visual Test (VT) inspected after blasting process is performed.

f) Assist and perform approved Depot level maintenance as assigned by the TYCOM and the concurrence of the ISEA. Maintenance/repair engineering Support.

3) Schedule PMS and maintenance per technical manual, PMS Schedule, Drawings and Test Loads Methods Drawing (TLMD). Numbers are approximate.

a) Norfolk (276) items

b) Groton (562) items

4) Perform Operational Procedures (OP’s) on the following: AURVS’s, Missile Tube Ballast Cans, AURBb’s, Mk 60 AURSs, TOTEMS, MK-48 FITMENT Shape, TOMFISH, AERO 51 Class Munition Trailers, MK-34 Shipping and Storage Containers, MK-30 Shipping and Storage Containers, CNU 308 Shipping and Storage Containers, Mk 793 Shipping and Storage Containers, and Torpedo Mounted Dispenser (TMD’s) IAW Technical Manual and local instructions.

5) Maintain certification by performing required maintenance and minor repairs per PMS, technical manuals, Drawings, and TLMD, in addition to, documenting all maintenance and repairs.

6) Maintain HAZMAT lockers IAW OSHA directives to contain all HAZMAT required to perform preventive and corrective maintenance.

7) Maintain a database of PSSE location and maintenance status (condition code) for all PSSE Non-Ordnance equipment. Update other Government databases with new information as required. Numbers are approximate.

a) Norfolk (141) items

b) Groton (391) items

B. Routine Operational Support

1) Vertical Launch System (VLS) and VPT Loading and Maintenance Platforms: Conduct preventative and corrective maintenance. Support all shipping and receiving evolutions.

2) AURVS/AURES, Mk 60 AUR’s, Crew Training Shapes (CTS), TOTEMS, Torpedo Shapes: Support all handling services (canning, un-canning, moving), including shipping and receiving evolutions. Conduct any required stenciling of the containers prior to shipping.

3) Mk 101 & Mk 112: Support all testing, installation, and handling services, including shipping and receiving evolutions. Conduct any required testing, installation and removal for AURS.

4) Ballast Cans and AURBb’s: Conduct preventative and corrective maintenance. Support all required shipping and receiving evolutions. Support storage and inventory management of Missile Tube Ballast Cans and AURBb’s including the construction of storage chocks.

5) Torpedo Mounted Dispensers (TMD) and deck skids: Support all shipping and receiving evolutions. Support handling and transportation services (canning, un-canning, banding, moving). Conduct all stenciling of containers to be shipped. Transport TMD’s to and from NAVSTA Norfolk Pier 3, CEP-204, NWS Yorktown and local contractor facilities.

6) Perform the on-load and off-load of 688 Class, Virginia and Columbia Class PSSE and non-ordnance equipment to and from trailers, trucks and submarines and Pier 3, CEP-204 and local contractor facilities.

7) Weight Handling Equipment: Conduct preventative maintenance and testing of Platform Lifting Slings, Ballast Can Lifting Slings, Adaptor Hooks, Nylon Slings, TMD Lifting

Harness Assemblies, Taglines, Pendent Slings, Torpedo Handling Bands and CLS Handling Bands (Norfolk).

C. Non-Ordnance Handling (CSS-6&8/NSSF New London) Support

1) Provide PSSE Non-Ordnance Technical Support on waterfront (Pier Services) expertise during the delivery, loading/off-loading, and storage of applicable PSSE equipment, inert components and all associated handling/support equipment. Provide support to PSSE handling team during all Pier PSSE handling evolutions, verifying all handling equipment, associated lifting equipment and non-PSSE equipment and vehicles, such as forklifts, bomb carts, etc. have the proper maintenance completed and current certification. Provide SME support for Missile Tube Loading/Handling Maintenance Platform, ballast cans, AURES, AURS, AURVS, TOTEMS, and MK 48 shapes handling evolutions and verify all items are prepared and loaded on appropriate transfer vehicles to support scheduled handling evolutions. Provide Non-Ordnance Handling Coordination (Norfolk, VA) to perform the following:

a) Attend weekly CSS-6/8 pier de-confliction meeting.

b) Coordinate Non-ordnance Handling evolutions between MARMC, CSS-6/8 and

Naval Munitions Command (NMC)

c) Submit weekly Non-ordnance Handling schedule to MARMC and CSS-6/8.

d) Submit required form to NMC requesting CLS and Torpedo Tube Launched (TTL)

Handling equipment required for Non-ordnance Handling evolutions.

2) Provide qualified and experienced non-ordnance handling teams, made up of no fewer than 8 members, to include at least 1 ET V, to perform all non-ordnance handling evolutions in support of submarines berthed at Naval Station Norfolk; or other locations when requested by MARMC and CSS6/8, approved by the TYCOM.

3) Support NSSF New London during non-ordnance handling evolutions when requested by NSSF New London.

4) Provide assistance with the transportation of hull-owned equipment ( i.e.the VACL Berthing Module) to/from the waterfront for use by submarines. Transport shall be limited to within 200 miles.

D. Resume Requirements:

1) Engineering Technician II:

a) A minimum of 2 years full-time hands-on technical experience in the operation, maintenance, installation, test, and/or repair of PSSE incorporated in Submarine PSSE Non-Ordnance Handling systems. Experience shall have been gained within the last 10 years.

2) Engineering Technician V:

a) General Experience: A minimum of 8 years full-time, hands-on design, installation, test, and repair of mechanical, electrical, electronic and mechanical systems/equipment.

b) Specialized Experience: A minimum of 6 years full-time hands-on technical experience in the operation, maintenance, installation, test, and/or repair of PSSE incorporated in Submarine PSSE Non-Ordnance Handling systems. Specialized Experience shall have been gained within the last 10 years.

3.3. Maintenance Trades Helper (7 FTE)

A. The Maintenance Trades Helper assists one or more workers in the skilled maintenance trades by performing specific or general duties of lesser skill, such as:

1) Keeping a worker supplied with materials and tools.

2) Cleaning working area, machine, and equipment.

3) Assisting journeyman by holding materials or tools.

4) Performing other unskilled tasks as required by journeyman.

B. The kind of work the helper is permitted to perform varies from trade to trade. In some trades the helper is confined to supplying, lifting and holding materials and tools, and cleaning working areas; and in others the worker is permitted to perform specialized machine operations, or parts of a trade that are also performed by workers on a full-time basis.

C. Resume Requirements:

1) Must have high school diploma or equivalent.

3.4. General Maintenance and Production (1928 hours)

A. During the course of this contract, there may be a need for additional personnel to meet the requirements of this PWS. These efforts may include machining, welding, and maintenance support.

4. CONTRACTOR PRIMARY POINT OF CONTACT (POC)

A. The Contractor shall provide a Primary POC who shall be responsible for all Contractor work performed under this PWS. The Primary Point of Contact shall be a single point of contact for the Contracting Officer and the COR. The name of the Primary Point of Contact, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Primary Point of Contact, shall be provided to the Government as part of the Contractor's proposal.

During any absence of the Primary Point of Contact, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Primary Point of Contact and all designated alternates shall be able to read, write, speak, and comprehend English fluently.

B. Contractor Management Responsibilities

1) The Contractor shall be responsible for the actions of its personnel and its subcontractors.

The Contractor, through its personnel, shall perform the tasks prescribed herein.

2) In support of this requirement, the Contractor’s management responsibilities shall include, but are not limited to the following:

a) Responsible for the employment, training, guidance, and supervision of qualified Contractor personnel to accomplish the tasks prescribed herein.

b) Responsible for selecting, supervising, and exercising control and direction over its employees performing in support of this contract.

c) Maintain all applicable documents pertinent to this contract.

d) Maintain records for all Contractor personnel hired to fulfill this requirement. At a minimum, the Contractor shall maintain records that support the Contractor personnel hired met minimum qualifications of the position. These records shall be made available to the Contracting Officer or designee upon request.

e) Responsible for daily oversight of all Contractor personnel and for managing work performance on all tasks in this contract.

f) Establish clear organizational lines of authority and responsibility to ensure effective management in support of the contract.

g) Maintain continuity between the Contracting Officer and the designated COR and the Contractor’s business office.

h) Ensure Contractor employees understand the work to be performed in support of the requirement to which they are assigned.

i) Ensure Contractor employees know their management chain and adhere to company policies.

j) Ensure Contractor employees exhibit professional conduct and appearance at all times during their performance in support of this requirement.

k) Ensure Contractor employees’ performance is in the best interest of the Government.

l) Ensure Contractor employees adhere to applicable laws and regulations governing

Contractor performance and relationships with the Government.

m) Ensure Contractor employees do not create actual or apparent personal service relationships.

n) Regularly access Contractor employee’s performance and provide feedback to improve overall task performance.

o) Ensure high quality results are achieved through task performance; and

p) The Primary Point of Contact shall ensure Contractor employees understand and abide by DoD and local activity established rules, regulations, and policies concerning safety and security.

5. DEFINITIONS

A. Full-Time Experience (FTE) is defined as being the primary duty, all day, every workday for the period specified.

B. Hands-on is physical involvement with the equipment. For example, testing the equipment does not include preparing test procedures or evaluating data but does include performing the test.

C. Specialized Experience exceeding the minimum required may be substituted one (1) year of Specialized Experience for one (1) year of General Experience.

D. When experience is required on specified or equivalent equipment, this equivalency will be determined on a case-by-case basis.

6. PERSONNEL QUALIFICATIONS

A. Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum, meet the experience and other background requirements set forth in Section 3 and shall be fully capable of performing in an efficient, reliable, and professional manner. If the contractor does not identify the labor categories listed under Paragraph 5.d. by the same specific title, then a cross-reference list shall be provided in the contractor's proposal identifying the difference.

B. The contractor shall submit resumes for key personnel (identifying the labor category) proposed for the PWS with their Technical Proposal Volume. The Government shall review all proposed contractor personnel resumes prior to assignment to any PWS and prior to the PWS’s commencement date. If personnel are not currently in the employ of the contractor, a written agreement from the potential employee to work will be part of the technical proposal, as well as the individual’s resume. Any personnel changes during performance of the PWS will require the same Government approval of the resume.

C. If the Contracting Officer (KO), questions the qualifications or competence of any person performing under the contract, the burden of proof to sustain that the person is qualified as prescribed herein shall be upon the contractor.

D. Certain experienced personnel are essential for successful contractor accomplishment of the work to be performed under this contract. The categories listed below are defined as "Key Personnel". Key personnel designated in the proposal will be available for PWS performance and shall not be replaced during the first 120 days of the task order unless absolutely necessary. If the Contracting Officer determines that suitable and timely replacement of personnel is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the PWS, the task order may be terminated by the Contracting Officer for default.

1) Engineering Technician VI

2) Engineering Technician V

3) Engineering Technician II

E. Physical requirements for efficient navigation aboard US Navy ships:

1) Objective: To advertise general psychological and physical guidelines necessary to ensure contractors on US Navy ships are capable of performing the work outlined in this PWS safely and without incident (to the greatest extent possible). The following guidelines represent a minimum standard of psychological fortitude as well as physical strength, agility, and endurance necessary to be successful:

a) Each contractor must possess the physical stamina to walk continuously for extended periods of time without experiencing significant fatigue. This includes traversing across inclined or uneven surfaces, through/into crowded/confined areas/spaces, up and down ladders/stairs, and in areas of varying environmental qualities.

b) Each contractor must possess adequate upper and lower-body strength necessary to climb ladders, stairs, and ramps. The contractor should possess the physical strength, agility, endurance, and mental constitution required to work aloft (as required). This may require the contractor perform work over the side of a ship’s hull, on the mast, or in areas on the superstructure and at a height that requires the use of a safety harness. This upper and lower body strength and endurance should also be sufficient for the contractor to hand-carry necessary tools, parts, materials, and equipment through narrow passageways, up and down ladders, and into/out of confined spaces.

7. TASK REQUIREMENTS

A. The contractor is solely responsible for the technique which will be used to fulfill the terms of this PWS and the control and supervision of their contracted personnel in performance of this

PWS.

B. The contractor is solely responsible for the safety of their personnel while working onboard ships, as well as when working ALOFT, in shipboard tanks, and confined spaces. This includes any required Personal Protective Equipment (PPE) or other required safety items.

The contractor shall perform atmospheric safety certification when work is required in tanks and unventilated spaces. The contractor shall furnish all required safety and personal PPE required by the specific task that they are assigned. All PPE shall meet the requirements of OSHA regulation 29 CFR 1915 Subpart I, OSHA Regulation 29 CFR 1910 Subpart I, and all the applicable OSHA/ANSI standards. Before going aboard ships or entering industrial maintenance and/or construction areas, all RMC contractor personnel shall wear approved hard hats, safety shoes, safety glasses, and shall have hearing protection and an explosion proof flashlight available on their person. Additional PPE required for performance of specific operations includes fall protection equipment and respirators. The contractor will ensure their employees have or obtain all required OSHA training and certification to perform the tasks in this PWS. Proof of certification shall be provided to the COR within one month of the employee’s start date.

C. CPR Training – All contractor personnel shall Possess and maintain Nationally Accredited Cardiopulmonary Resuscitation (CPR) Certification from a Nationally Accepted organization.

D. OCONUS travel and medical screening requirements must be met by personnel who are required to travel overseas in performance of their work. Refer to the Foreign Clearance Guide (FCG) for OCONUS travel.

E. One team, as referenced in 3.2.C.2, must have passports to support OCONUS travel.

F. Each contractor must have and maintain the ability to travel between worksites as required by their tasking and have the ability to rent vehicles in the event of CONUS and OCONUS travel.

G. Local Activity Requirements

1) The basic workweek requirement includes the number of hours (excluding overtime hours). The basic workweek consists of five (5) days of eight (8) hours per day, Monday through Friday, excluding Federal Holidays. See opm.gov for an official listing of Federal Holidays.

2) Adhere to local activity’s dress code, including required PPE.

3) Complete and maintain all designated training as required by the local activity.

8. OVERTIME

A. Overtime is authorized via the Contracting Officer on this task order for only the total number of hours awarded. Overtime shall be approved in writing (email acceptable) by the COR in advance of being worked. Any additional overtime required shall be authorized via modification by the MARMC Contracting Officer prior to the overtime being worked.

9. TRAVEL

A. Travel is authorized via the Contracting Officer on this task order, up to and not to exceed the amount awarded. Travel shall be approved in writing (email acceptable) by the COR in advance of being utilized. Any additional travel required shall not be allowed unless authorized in writing (via modification) by the MARMC Contracting Officer prior to travel being utilized.

10. SECURITY

A. The highest level of security required for this task is SECRET. Personnel performing classified work or requiring access to classified material or spaces under this task order shall possess both a DOD security clearance at the appropriate (or higher) level and the need to know.

B. Contractors shall sign a Non-Disclosure Agreement (NDA).

11. APPLICABLE DOCUMENTS

A. Obtaining Copies of Documents: When needed for performance of ordered tasks, contractor shall obtain and provide necessary copies of specifications, standards, handbooks, and data item descriptions stocked at Naval Publications and Forms Center (NPFC) or to an industry standard adopted by DOD. If the required document is not in stock at NPFC, then the originator of the individual PWS shall provide it.

B. When needed for performance of ordered tasks, the SME or TPOC of the individual PWS will provide technical documents such as military standards, instructions, technical manuals, engineering drawings, maintenance documentation, and ILS documentation which are not stocked at NPFC.

C. Specific documents applicable to the execution of this Task order include: the Joint Fleet Maintenance Manual (JFMM) and NAVSEA Standard Items (NSI).

12. REPORTS

A. The contractor shall provide deliverables as described in the PWS and CDRLs. Format and delivery schedule for deliverables shall be outlined in CDRLs.

B. Reports shall support print capability and support downloading into an electronic format.

Electronic format is defined as Microsoft Word, Excel, Access, or Adobe Acrobat PDF.

C. Appropriate personnel (COR/ACOR, SME/TPOC, Branch Head, etc.) shall be notified by email when any reports are updated.

D. Fiscal Year (FY) refers to the Government’s fiscal year of October 1st to September 30th.

E. The cost reporting system shall be linked to the contractor’s Defense Contract Audit Agency

(DCAA) approved accounting system in order to ensure timely cost data reporting.

F. The COR shall approve the final design of all contractor report formats. Throughout the performance of the contract, there may be additional reporting requirements that are not yet known. If this occurs, the COR will work with the contractor to establish the new reporting requirement.

G. The quality of the contract deliverables shall be evaluated in accordance with the contract

QASP.

H. A001 Contractor Cumulative Financial Report

1) Task Order Summary

a) High-level status of all costs associated with an individual task order. This report will require different funding sources and contract CLINs to be tracked independently and as a combined total.

b) Data Set: This report is cumulative for each task

c) Frequency: Updated monthly, within 10 days of the end of reporting period

2) Labor OT Detail Report

a) List of each individual (by name) with time charged against the task order and shall include the individual labor category, hours, and cost. In addition, there should be a second table that totals hours by labor category.

c) Frequency: Updated monthly

3) Travel Detail Report

a) List of all Travel costs charged against the task order and shall include dates of travel, travel location, company name, personnel, location, and purpose of each travel event.

c) Frequency: Updated monthly

4) Trip Report

a) Provide detailed trip reports that shall include the following data: PWS #, Date(s) of travel, Companies and names of individuals on the trip, Location of trip, Purpose of trip, Trip liaison efforts, Significant Results

b) Data Set: This report is for each travel event

c) Frequency: Due for any period of travel within ten (10) working days of returning (travel end date).

5) Monthly Report

a) High level status of each task on the contract. Should include type of task, start/end dates, ceiling, funding, unfunded ceiling, burn rate, and fund depletion date.

Additionally, a graph should be provided for each task on the contract with time versus ceiling, funding, expended labor, expended travel, expended ODC, and expended total. For tasks that have multiple sources of tracked funding (such as Fleet and Reimbursable) a graph should be provided for each funding source and formatted the same.

b) Frequency: Updated monthly

I. A002 Monthly Technical Status Report

1) Overall status of task order technical services provided. This report shall include technical services provided by each individual Contractor.

J. A003 End of Task Report

1) Overall summary of the task that includes details on work accomplished during the task including the specific information broken down by the following sections:

a) Cover Sheet: Report date, contractor name and address, contract number, task number, name, and Period of Performance (POP)

b) Description of Progress: Summary of work completed, table of Job Control Numbers

(JCNs) completed along with basic description

c) Outstanding Problems: Detailed description of any outstanding problems encountered during the task and any recommendations for solution beyond the scope of the task

d) Current Problem Areas: Detailed description of any problem areas and any results related to the problem areas

e) Travel: Table of dates, company, personnel, location, and purpose

f) Miscellaneous

g) Deliverables Completed

2) Data Set: This report is cumulative for the task

3) Frequency: Provided within ten (10) working days of task end date

K. Staffing Plan

1) The contractor shall maintain a current listing/roster of all contractor employees with authorized access to facilities. A copy of this listing shall be provided to the COR no later than the first working day of each month, or on a more frequent basis when specifically requested by the COR. The list shall be validated and signed by the contractor’s Security Officer and provided to the COR when the contractor brings in new employees, employees depart, or when an employee’s clearance, status, work assignment/location, status or information changes. The list shall include employee’s full name, level of security clearance, and any other pertinent data that the ACO/COR deem necessary to validate contractor personnel. The contractor shall provide Code 271 Branch Head(s) with a list of all employees assigned, or to be assigned to work or work areas under their cognizance. The contractor shall immediately notify MARMC IT department of any employee changes (i.e., new employees, departing employees, re-located employees) necessitating NMCI seat reassignment or establishment actions. The contractor shall give at least a month’s advance notice in order to obtain seat reassignment.

L. PSSE Inventory Report

1) Individual inventory reports for platforms, cradles, shapes, and simulators. Each report shall include:

a) Location

b) Type/Class

c) Status Code

d) Quantity

e) Status Notes/Remarks

2) Frequency: Bi-Weekly

13. VACANCY/NON-PRODUCTIVE HOURS DEDUCTIONS:

A. The Government will pay a firm-fixed price on a monthly basis for each Contractor employee performing the required services in support of this requirement (reference Schedule of Supplies/Services). The Government’s expectation is that support will be provided in accordance with the hours outlined in the Staffing Tables in the Schedule of Supplies/Services. In the event that a position is vacant for any reason, the contractor shall backfill said vacated position within 14 calendar days. Any position on this contract that is vacant for more than 14 calendar days shall be subject to a deduction taken from the monthly invoice. The daily rate used for deductions will be calculated as shown below:

1) The fully burdened labor rate of the vacant position (as provided in the contractor’s pricing proposal), multiplied by 8 hours, multiplied by the number of working days for which the vacancy occurred in the given month.

B. Any deduction will be at the discretion of the Contracting Officer.

14. Contractor Sponsored Meetings and Functions A. All contractor company functions (training, social gatherings, etc.) shall be conducted off-site and outside of business hours. All aforementioned functions shall be at the contractor’s expense.

B. The Contractor may not hold interviews, conduct disciplinary actions, or hold any other employee meetings on Government property.

15. TRANSITION PLAN

A. The contractor shall submit a transition plan as part of the proposal for the positions, and keep the Government fully informed of the status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. GFM should be transitioned within 30 days of contract award. The contractor shall plan for the transfer of work control, delineating the method for processing, and assigning tasks during the phase-in/phase-out periods. During the transition period, as well as in the event a position is vacated by an employee for any reason, the contractor shall backfill said vacated position within 14 calendar days.

15. POINTS OF CONTACT

COR: Erin Coker

757-621-6556 Erin.k.coker.civ@us.navy.mil

ACOR: Donald Cale 757-400-0319 Donald.S.Cale.civ@us.navy.mil

SME(s): Larry Lentz 747-400-3032 Larry.d.lentz.civ@us.navy.mil