PSOB Legal Services - RFI.pdf

US DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS (OJP)

BUREAU OF JUSTICE ASSISTANCE (BJA)

OFFICE OF THE PUBLIC SAFETY OFFICERS’ BENEFITS (PSOB) PROGRAM

LEGAL SUPPORT SERVICES

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Proposals (RFP), and nothing shall be construed herein or through the Sources Sought process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary. Please note: the work requirements/responsibilities listed below in Section 2 are subject to change dependent upon questions received from the industry.

The Department of Justice (DOJ), the Office of Justice Programs (OJP) is issuing this RFI to identify qualified and responsible 8(a) small business vendors having an interest in and possessing the resources and expertise to provide support for the PSOB program providing legal support services.

The following NAICS code applicable to this RFI: 541199 –All Other Legal Services. The anticipated contract type is Labor Hours. The anticipated period of performance is a base year plus four (4) option years commencing September 1, 2026.

The incumbent for this task is Aleknagik Technology, LLC.

SECTION 1.0 Scope

The Contractor shall provide timely, accurate and trauma-informed legal assistance to BJA’s PSOB Office while reviewing claims of fallen or injured officers, and their survivors under the PSOB Act.

The Contractor shall provide the PSOB Legal Counsel with contract attorneys, paralegals and project management staff who will provide the following services on all PSOB death and disability claims.

TASK DESCRIPTION

TASK 1 Provide Legal Review and Assistance to PSOB Legal Counsel on PSOB Office Level

Death and Disability Claims TASK 2 Provide Legal Review and Assistance to PSOB Legal Counsel and Hearing Officers on Hearing Officer Level Death and Disability Claims TASK 3 Provide Legal Review and Assistance to PSOB Legal Counsel and the BJA Director on Director Level Death and Disability Claims TASK 4 Provide Written Recommendations to PSOB Legal Counsel for All Claims Reviewed TASK 5 Provide Paralegal Support Services to PSOB Legal Counsel and Contract Attorneys TASK 6 Provide Project Management Services to PSOB Legal Counsel, Contract Attorneys and Contract Paralegals

SECTION 2.0 - Specific Work Requirements/Responsibilities

Task 1 – Provide Legal Review and Assistance to PSOB Legal Counsel on PSOB Office Level Death and Disability Claims

Task 1 – Provide Legal Review and Assistance to PSOB Legal Counsel on PSOB Office Level Death and Disability Claims The Contractor shall provide the following services:

� Provide legal review, analysis and guidance pertaining to the application and interpretation of the PSOB Act and implement regulations (and any related laws and regulations) necessary for administrative determinations of PSOB claims.

� Conduct initial legal review of preliminary evidence of record and provide written analysis of legal issues involved in the administrative determinations of claims for benefits. Prepare and provide screening or scoring for each claim, consistent with office policy.

� Conduct initial legal review of death or disability claims and all evidence of record for legal sufficiency.

Provide written analysis of legal issues involved in the adjudication of PSOB Office level claims. Provide draft determinations of PSOB Office level claims for review by PSOB Legal Counsel.

� Provide accurate and timely reports to government staff (including automated systems) as to the status of assigned cases and workload.

� Comply with PSOB Legal Counsel office policy and procedures.

Task 2 – Provide Legal Review and Assistance to PSOB Legal Counsel and Hearing Officers on Hearing Officer Level Death and Disability Claims The Contractor shall provide the following services:

� Provide legal review, analysis and guidance pertaining to the application and interpretation of the PSOB Act and implementing regulations (and any related laws and regulations) necessary for administrative determinations of Hearing Officer appeals from denial of claims for benefits.

� Prepare legal documents for use in Hearing Officer review such as draft determinations, subpoenas, questions for medical examiners, requests for information, summaries, and correspondence.

� Provide oral and written guidance in response to Hearing Officer and Attorney Advisor inquiries and work product.

� Provide written analysis of legal and procedural issues involved in the adjudication of Hearing Officer appeals.

� Provide legal advice as to the format and contents of the administrative record before the agency, including review, analysis, and finalization of the entire administrative record, as appropriate.

� Provide accurate and timely reports to government staff (including automated systems) as to the status of assigned cases and workload.

� Comply with PSOB Legal Counsel office policy and procedures.

Task 3 – Provide Legal Review and Assistance to PSOB Legal Counsel and the BJA Director on Director Level Death and Disability Claims The Contractor shall provide the following services:

� Provide legal review, analysis and guidance pertaining to the application and interpretation of the PSOB Act and implementing regulations (and any related laws and regulations) necessary for administrative determinations of BJA Director Appeals from denial of claims for benefits.

� Prepare legal documents for use in BJA Director review such as draft determinations, subpoenas, questions for medical examiners, requests for information, summaries, and correspondence.

� Provide oral and written guidance in response to BJA Director and PSOB Legal Counsel inquiries and work product.

� Provide written analysis of legal and procedural issues involved in the adjudication of BJA Director appeals.

� Provide legal advice as to the format and contents of the administrative record before the agency including review, analysis, and finalization of the entire record, as appropriate.

� Provide accurate and timely reports to government staff (including automated systems) as to the status of assigned cases and workload.

� Comply with PSOB Legal Counsel office policy and procedures.

Task 4 – Provide Written Recommendations to PSOB Legal Counsel for All Claims Reviewed The Contractor shall provide the following services:

� Provide legal review, analysis and guidance pertaining to the application and interpretation of the PSOB Act and implementing regulations (and any related laws and regulations) necessary for administrative determinations of claims for benefits.

� Prepare legal documents for use by government staff such as draft determinations, subpoenas, questions for medical examiners, requests for information, summaries, analysis of legislation/regulations, and correspondence.

� Provide written analysis of legal and procedural issues involved in the adjudication of claims.

� Provide accurate and timely reports to government staff (including automated systems) as to the status of assigned cases and workload.

� Comply with office policy and procedures.

Task 5 – Provide Paralegal Support Services to PSOB Legal Counsel and Contract Attorneys The Contractor shall provide the following services:

� Provide technical advice as to the format and contents of the administrative record before the agency.

� Review, analyze, and assemble the contents of the administrative record consistent with PSOB Legal Counsel policy.

� Prepare legal and quasi-legal documents for use by government staff such as subpoenas, questions for medical examiners, requests for information, summaries and other documents.

� Provide accurate and timely reports to government staff (including automated systems) as to the status of assigned cases and workload.

� Comply with PSOB Legal Counsel office policy and procedures.

Task 6- Provide Project Management Services to PSOB Legal Counsel, Contract Attorneys and Contract Paralegals The Contractor shall provide the following services:

� Coordinate and manage PSOB Contract work with the government.

� Plan, direct, monitor and report on the work of contract team members.

� Identify and assign staff for project while managing any project issues and roadblocks.

� Track budget, schedules, deliverables, reports and contractual compliance � Serve as the government’s primary point of contact for all support provided to the project � Prepare and deliver all required reports, timesheets, and invoices, as required for the project.

Respondents to this RFI shall provide the following information:

a) Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number (or other Federal Supply schedule number).

b) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

c) Past Performance - Provide a list of previous contracts where similar services were provided. Provide customer/Government Agency contact information where these services were provided including:

contact name and organization, telephone number, and email address.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope with what is described in this notice and otherwise anticipated.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a government point of entry site for further information.

Submission Instructions: Interested small business vendors who consider themselves qualified to perform the above-listed services are invited to submit a response to this RFI Notice by Monday, April 20, 2026, 11:59PM Eastern Time. All responses under this RFI Notice must be emailed to alisha.wells@usdoj.gov.